O/D Meeting 4/20/2021

Attendance

Directors

Steff Maher, Andy Miller, Raj, Jim Kidwell, Paul Strasser, Madeline Stevens

Absent

Danielle Blank

Guests

Daniel Johnsen, Michael Hammond, Charles

Minutes

Meeting Called to Order by ____

At ___ PM

Treasurers Report

• current treasurer report
  • this month is the 1st month that our income is under budget requirements

COVID-19

• Space Report
  • Supply report
  • Current state of the space

Unfinished Business

Proposed Mask Rule

• Previous Status
  • The floor of what must be followed will be the state, local and federal requirements - 1/19/2021
  • Steffanie and Raj agree to do research into what current regulations are to figure out Lvl1 requirements - 1/19/2021
  • Steffanie to send an email to the membership by weeks end asking for membership input on requiring additional rules - 1/19/2021
  • Most members (who responded) requested maximum protections - 2/16/2021
  • Will propose rules: six feet apart, wear mask at all times, sanitize work area--unanimous vote by board - 2/16/2021
  • safety of gaining members during this time discussed -- resolved to discuss with membership - 2/16/2021
  • new rule(s) voted into effect unanimously by board - 3/16/2021

• Updates

Definition of a Member in Good Standing

• Previous Status
  • What makes a member in good standing - 1/19/2021
  • Is payment to dynamic making it hard to know when payment should be expected for FAPS and if a member is in good standing - 1/19/2021
  • Steffanie proposes looking at this later and potentially looking at software that should make this easier - 1/19/2021
  • Board agrees to discuss this later and look into and talk about potential solutions - 1/19/2021
  • somewhat resolved by discussing the bylaws in prior meeting, but still worthy of discussion - 2/16/2021
  • will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity - 2/16/2021
  • new rule(s) voted into effect unanimously by board - 3/16/2021

• Update

Digital Outreach

• Previous Status
  • Andy discussed his upcoming events he's hosting - 1/19/2021
  • Madeline is continuing to host Threadsday Thursday - 1/19/2021
  • Danielle wants to make a virtual calendar to promote upcoming virtual Events - 1/19/2021
  • Look into encouraging members to host virtual events/ would like to see people teaching things easy to do in a virtual environment (ex. Blender, Maya , Unity, VCarve) - 1/19/2021
  • virtual calendar still on the way -- reported by Danielle - 2/16/2021
  • Andy continuing monthly Hacknights, hoping to expand, considering workshop - 3/16/2021
  • Danielle promises to create that stupid calendar eventually - 3/16/2021

• Update

Laser Lens / Air Assist

• Previous Status
  • The lens on the laser is getting destroyed because the air assist it not being turned on - 1/19/2021
  • A member recently hooked the laser to the air compressor in the metal shop - 1/19/2021
  • Not knowing the dependencies of the air compressor the air assist is not being turned on - 1/19/2021
  • Jose brings up that the laser is a safety issue and that know one should hack the laser - 1/19/2021
  • Board Votes 6 to 1 (Paul voting against) to disable the laser until we can figure out a proper solution - 1/19/2021
  • Steffanie to send an email to the members letting them know about the laser will be disabled temporarily until it can be safely operated. - 1/19/2021
  • The board agrees to be quick and transparent the hope is not to punish the members but just figure out what needs to be done and access from there. - 1/19/2021
  • Steff did research--we should install secondary air assist or simply leave the air compressor on all the time - 2/16/2021
  • installing secondary air assist is preferable -- Steff will send out email to coordinate - 2/16/2021
  • laser was upgraded by Jeff M. in accordance with Rabbit's recommendations (he coordinated with service staff) - 3/16/2021
  • maybe have been also upgraded to only turn on with adequate airflow; Steff will check if that is the case, check for documentation, and place a "Do Not Hack" sticker or sign on the laser - 3/16/2021

• Update

Board to go over Bylaws together

• Previous Status
  • Board agrees to meet February 3rd at 6:30pm to go over bylaws together and things they want to be accomplished as a board in the upcoming year - 2/16/2021
  • found some "spaghetti bylaws" that we might push to clear up when we try making a handbook in the future - 2/16/2021
  • created regular "bylaw-handbook committee meeting" for all members to meet and discuss - 3/16/2021

• Update

Adding New Members

• Previous Status
  • Steff agreed to send out email to members to get their opinions - - 2/16/2021
  • based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
  • discussed suggested process: - 3/16/2021
    • electronically accepted form--maybe PDF signatures - 3/16/2021
    • submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) - 3/16/2021
    • contact member sponsors to verify support - 3/16/2021
  • will solidify process later
  • Daniel Volunteered to help get the process streamlined and online. - 3/16/2021

• Update

New Financial Software

• Previous Status
  • Steff to present possible options - - 2/16/2021
  • options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021

• Update

Lvl1 Board Email

• Previous Status
• new emails and lists being set up through our Google nonprofit - 3/16/2021

• Update

New Business

Old Equipment Removal(Vending Machine)

Beshear said once 2.5 million Kentuckians receive at least one dose of a COVID-19 vaccine, capacity restrictions and the curfew will be lifted statewide on all businesses with total capacities fewer than 1,000 people — or, as the governor put it, “almost everything other than schools.”

Close

Meeting was adjourned at ____