O/D Meeting 4/20/2021

Attendance

Directors

Steff Maher, Andy Miller, Raj, Jim Kidwell, Paul Strasser, Madeline Stevens

Absent

Danielle Blank

Guests

Daniel Johnsen, Michael Hammond, Charles

Minutes

Meeting Called to Order by Steffanie Maher

At 9:02 PM

Treasurers Report

• current treasurer report
  • this month is the 1st month that our income is under budget requirements - 4/20/21
  • some apparent payment inconsistencies between last month and this month due to some bills being due twice in one month and not at all another month, but it all balances out over time - 4/20/21

COVID-19

• Space Report
  • Supply report
    • No one knew of anything out of stock - 4/20/21
  • Current state of the space
    • Air filters were replenished for another year - 4/20/21

Unfinished Business

Proposed Mask Rule

• Previous Status
  • The floor of what must be followed will be the state, local and federal requirements - 1/19/2021
  • Steffanie and Raj agree to do research into what current regulations are to figure out Lvl1 requirements - 1/19/2021
  • Steffanie to send an email to the membership by weeks end asking for membership input on requiring additional rules - 1/19/2021
  • Most members (who responded) requested maximum protections - 2/16/2021
  • Will propose rules: six feet apart, wear mask at all times, sanitize work area--unanimous vote by board - 2/16/2021
  • safety of gaining members during this time discussed -- resolved to discuss with membership - 2/16/2021
  • new rule(s) voted into effect unanimously by board - 3/16/2021

• Updates
  • already passed, no updates - 4/20/21

Definition of a Member in Good Standing

• Previous Status
  • What makes a member in good standing - 1/19/2021
  • Is payment to dynamic making it hard to know when payment should be expected for FAPS and if a member is in good standing - 1/19/2021
  • Steffanie proposes looking at this later and potentially looking at software that should make this easier - 1/19/2021
  • Board agrees to discuss this later and look into and talk about potential solutions - 1/19/2021
  • somewhat resolved by discussing the bylaws in prior meeting, but still worthy of discussion - 2/16/2021
  • will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity - 2/16/2021

• Update
  • Jim has concerns about how to handle member standing and voting rights for members with different due payment dates - 4/20/21
  • Steff and Paul suggest that FAP voting be available to all members in good standing on the day the FAP ends, no one disagrees - 4/20/21

Digital Outreach

• Previous Status
  • Andy discussed his upcoming events he's hosting - 1/19/2021
  • Madeline is continuing to host Threadsday Thursday - 1/19/2021
  • Danielle wants to make a virtual calendar to promote upcoming virtual Events - 1/19/2021
  • Look into encouraging members to host virtual events/ would like to see people teaching things easy to do in a virtual environment (ex. Blender, Maya , Unity, VCarve) - 1/19/2021
  • virtual calendar still on the way -- reported by Danielle - 2/16/2021
  • Andy continuing monthly Hacknights, hoping to expand, considering workshop - 3/16/2021
  • Danielle promises to create that stupid calendar eventually - 3/16/2021

• Update
  • Daniel Johnsen put event calendar on lvl1.org listing only online events - 4/20/21
  • Andy and Brian are hosting another open house May 4 - 4/20/21

Laser Lens / Air Assist

• Previous Status
  • The lens on the laser is getting destroyed because the air assist it not being turned on - 1/19/2021
  • A member recently hooked the laser to the air compressor in the metal shop - 1/19/2021
  • Not knowing the dependencies of the air compressor the air assist is not being turned on - 1/19/2021
  • Jose brings up that the laser is a safety issue and that know one should hack the laser - 1/19/2021
  • Board Votes 6 to 1 (Paul voting against) to disable the laser until we can figure out a proper solution - 1/19/2021
  • Steffanie to send an email to the members letting them know about the laser will be disabled temporarily until it can be safely operated. - 1/19/2021
  • The board agrees to be quick and transparent the hope is not to punish the members but just figure out what needs to be done and access from there. - 1/19/2021
  • Steff did research--we should install secondary air assist or simply leave the air compressor on all the time - 2/16/2021
  • installing secondary air assist is preferable -- Steff will send out email to coordinate - 2/16/2021
  • laser was upgraded by Jeff M. in accordance with Rabbit's recommendations (he coordinated with service staff) - 3/16/2021
  • maybe have been also upgraded to only turn on with adequate airflow; Steff will check if that is the case, check for documentation, and place a "Do Not Hack" sticker or sign on the laser - 3/16/2021

• Update
  • Sticker has not been put on laser yet, but laser was functioning as expected with previously-discussed safety mechanisms - 4/20/21
  • Question about whether air compressor can be used for metal shop and laser at the same time - 4/20/21

Board to go over Bylaws together

• Previous Status
  • Board agrees to meet February 3rd at 6:30pm to go over bylaws together and things they want to be accomplished as a board in the upcoming year - 2/16/2021
  • found some "spaghetti bylaws" that we might push to clear up when we try making a handbook in the future - 2/16/2021
  • created regular "bylaw-handbook committee meeting" for all members to meet and discuss - 3/16/2021

• Update
  • Handbook committee has been meeting every other week to locate and correct any and all grammar errors or confusing sentences, with the intention of presenting a proposed edited form of the byaws for a vote by the membership - 4/20/21

Adding New Members

• Previous Status
  • Steff agreed to send out email to members to get their opinions - - 2/16/2021
  • based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
  • discussed suggested process: - 3/16/2021
    • electronically accepted form--maybe PDF signatures - 3/16/2021
    • submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) - 3/16/2021
    • contact member sponsors to verify support - 3/16/2021
  • will solidify process later
  • Daniel Volunteered to help get the process streamlined and online. - 3/16/2021

• Update
  • Daniel suggested having two directors agree to be in a very short Zoom meeting/breakout room to verify the IDs of prospective members - 4/20/21
  • Per the bylaws, membership requires a signature--it can be an e-signature, but it has to be a signature, not an email - 4/20/21
  • Steff volunteered to turn membership form into an online Adobe form that can be signed electronically - 4/20/21
  • Raj located KY law that states an emailed signature ("s/Firstname Lastname" formatting) can be used as a signature -4/20/21
    • Signature emails need to be saved/kept track of - 4/20/21
  • Secretary has to verify membership form, cannot be another board member - 4/20/21

New Financial Software

• Previous Status
  • Steff to present possible options - - 2/16/2021
  • options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021

• Update
  • Steff feels it would be preferable to learn how to use Pike13 for what we need rather than to switch over to another system right now, no disagreement - 4/20/21
  • Steff intends to set up Pike13 training - 4/20/21

Lvl1 Board Email

• Previous Status
• new emails and lists being set up through our Google nonprofit - 3/16/2021

• Update
  • Secretary@lvl1.org and Treasurer@lvl1.org go to the new email addresses now, will not be automatically forwarded anymore like they used to be - 4/20/21
  • each @lvl1.org email is a Google group, emails and other data will be stored and searchable - 4/20/21

New Business

Old Equipment Removal(Vending Machine)

Beshear said once 2.5 million Kentuckians receive at least one dose of a COVID-19 vaccine, capacity restrictions and the curfew will be lifted statewide on all businesses with total capacities fewer than 1,000 people — or, as the governor put it, “almost everything other than schools.”

• • According to Raj, the vending machine is still here for 2 reasons:
    • Not worth the effort to respond to legal threats, in attorney's opinion
    • May not be any immediate harm in leaving the machine where it is
  • If we give him a reasonable amount of notice (7 days was suggested) before moving/repurposing/throwing away the machine, it is his responsibility to respond - 4/20/21
  • We have a letter from our attorney threatening to sue for civil trespassing if that issue comes up again - 4/20/21
  • Vote held, three votes for sending a letter to have the vending machine removed, two votes against - 4/20/21
    • Raj believes there's too much risk involved that outweighs the potential reward, given that it costs us nothing to store the machine; Andy agrees - 4/20/21
    • Quorum not reached, issue tabled for now - 4/20/21

Close

Meeting was adjourned at 10:15 PM