Difference between revisions of "O/D Meeting 3/16/2021"
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= Attendees = | = Attendees = | ||
| − | + | *All officers and directors present | |
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| − | * | ||
= Minutes = | = Minutes = | ||
| − | :Meeting Called to Order by | + | :Meeting Called to Order by Steff |
| − | :At | + | :At 9:01 PM |
== Treasurers Report == | == Treasurers Report == | ||
* current treasurer report | * current treasurer report | ||
| − | + | **this month is the 1st month that our income is under budget requirements | |
== COVID-19 == | == COVID-19 == | ||
| − | * Space Report | + | * Space Report -- good |
| − | ** Supply report | + | ** Supply report -- masks, etc. good |
| − | ** Current state of the space | + | ** Current state of the space -- overall well |
= Unfinished Business = | = Unfinished Business = | ||
| Line 39: | Line 27: | ||
**safety of gaining members during this time discussed -- resolved to discuss with membership - 2/16/2021 | **safety of gaining members during this time discussed -- resolved to discuss with membership - 2/16/2021 | ||
*'''Updates''' | *'''Updates''' | ||
| − | + | **new rule(s) voted into effect unanimously by board | |
<span style= "font-size:18px;"> '''Definition of a Member in Good Standing''' </span> | <span style= "font-size:18px;"> '''Definition of a Member in Good Standing''' </span> | ||
| Line 50: | Line 38: | ||
**will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity - 2/16/2021 | **will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity - 2/16/2021 | ||
*'''Update''' | *'''Update''' | ||
| − | + | **no specific updates here | |
<span style= "font-size:18px;"> '''Membership report''' </span> | <span style= "font-size:18px;"> '''Membership report''' </span> | ||
| Line 60: | Line 48: | ||
**current quorum is 32 -- reported by Tiff - 2/16/2021 | **current quorum is 32 -- reported by Tiff - 2/16/2021 | ||
*'''Update''' | *'''Update''' | ||
| − | + | **Tiff sent out PEE, no response | |
<span style= "font-size:18px;"> '''Digital Outreach''' </span> | <span style= "font-size:18px;"> '''Digital Outreach''' </span> | ||
| Line 71: | Line 59: | ||
*'''Update''' | *'''Update''' | ||
| − | + | **Andy continuing monthly Hacknights, hoping to expand, considering workshop | |
| + | **Danielle promises to create that stupid calendar eventually | ||
<span style= "font-size:18px;"> '''Laser Lens / Air Assist''' </span> | <span style= "font-size:18px;"> '''Laser Lens / Air Assist''' </span> | ||
| Line 86: | Line 75: | ||
*'''Update''' | *'''Update''' | ||
| + | **laser was upgraded by Jeff M. in accordance with Rabbit's recommendations (he coordinated with service staff) | ||
| + | **maybe have been also upgraded to only turn on with adequate airflow; Steff will check if that is the case, check for documentation, and place a "Do Not Hack" sticker or sign on the laser | ||
<span style= "font-size:18px;"> '''Board to go over Bylaws together''' </span> | <span style= "font-size:18px;"> '''Board to go over Bylaws together''' </span> | ||
| Line 93: | Line 84: | ||
*'''Update''' | *'''Update''' | ||
| + | **created regular "bylaw-handbook committee meeting" for all members to meet and discuss | ||
<span style= "font-size:18px;"> '''Adding New Members''' </span> | <span style= "font-size:18px;"> '''Adding New Members''' </span> | ||
*'''Previous Status''' | *'''Previous Status''' | ||
** Steff agreed to send out email to members to get their opinions - - 2/16/2021 | ** Steff agreed to send out email to members to get their opinions - - 2/16/2021 | ||
| + | |||
| + | *'''Update''' | ||
| + | **based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process | ||
| + | **discussed suggested process: | ||
| + | ***electronically accepted form--maybe PDF signatures | ||
| + | ***submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) | ||
| + | ***contact member sponsors to verify support | ||
| + | |||
| + | **will solidify process later | ||
<span style= "font-size:18px;"> '''New Financial Software''' </span> | <span style= "font-size:18px;"> '''New Financial Software''' </span> | ||
*'''Previous Status''' | *'''Previous Status''' | ||
** Steff to present possible options - - 2/16/2021 | ** Steff to present possible options - - 2/16/2021 | ||
| + | |||
| + | *'''Update''' | ||
| + | **options were presented and there will be a meeting at a later time to discuss ideal software | ||
| − | |||
= New Business = | = New Business = | ||
<span style= "font-size:18px;"> '''Lvl1 Board Email''' </span> | <span style= "font-size:18px;"> '''Lvl1 Board Email''' </span> | ||
| + | |||
| + | *new emails and lists being set up through our Google nonprofit | ||
Security issues that came up over the weekend with the exit near the bathroom | Security issues that came up over the weekend with the exit near the bathroom | ||
| + | *Bill secured the door, suggested we ask landlords to rework outside trim of bathroom-side door from classroom-style to storeroom-style for better security purposes | ||
= Announcements = | = Announcements = | ||
= Close = | = Close = | ||
| − | : Meeting was adjourned at | + | : Meeting was adjourned at 10:39 PM |
Revision as of 22:18, 24 March 2021
Attendees
- All officers and directors present
Minutes
- Meeting Called to Order by Steff
- At 9:01 PM
Treasurers Report
- current treasurer report
- this month is the 1st month that our income is under budget requirements
COVID-19
- Space Report -- good
- Supply report -- masks, etc. good
- Current state of the space -- overall well
Unfinished Business
Proposed Mask Rule
- Previous Status
- The floor of what must be followed will be the state, local and federal requirements - 1/19/2020
- Steffanie and Raj agree to do research into what current regulations are to figure out Lvl1 requirements - 1/19/2020
- Steffanie to send an email to the membership by weeks end asking for membership input on requiring additional rules - 1/19/2020
- Most members (who responded) requested maximum protections - 2/16/2021
- Will propose rules: six feet apart, wear mask at all times, sanitize work area--unanimous vote by board - 2/16/2021
- safety of gaining members during this time discussed -- resolved to discuss with membership - 2/16/2021
- Updates
- new rule(s) voted into effect unanimously by board
Definition of a Member in Good Standing
- Previous Status
- What makes a member in good standing - 1/19/2020
- Is payment to dynamic making it hard to know when payment should be expected for FAPS and if a member is in good standing - 1/19/2020
- Steffanie proposes looking at this later and potentially looking at software that should make this easier - 1/19/2020
- Board agrees to discuss this later and look into and talk about potential solutions - 1/19/2020
- somewhat resolved by discussing the bylaws in prior meeting, but still worthy of discussion - 2/16/2021
- will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity - 2/16/2021
- Update
- no specific updates here
Membership report
- Previous Status
- 63 members in good standing at time of election - 1/19/2020
- Danielle to send PEE (Post Election Email) to members who haven’t voted for 2 consecutive years - 1/19/2020
- Made charts using Pike13 data vs. financial data and got different membership numbers -- indicates calendar-based payment fluctuations - 1/19/2020
- Reported incorrect status of budget last year because we didn’t know correct number of members; it had been below 68 for three consecutive months, and was thus void - 1/19/2020
- current quorum is 32 -- reported by Tiff - 2/16/2021
- Update
- Tiff sent out PEE, no response
Digital Outreach
- Previous Status
- Andy discussed his upcoming events he's hosting - 1/19/2020
- Madeline is continuing to host Threadsday Thursday - 1/19/2020
- Danielle wants to make a virtual calendar to promote upcoming virtual Events - 1/19/2020
- Look into encouraging members to host virtual events/ would like to see people teaching things easy to do in a virtual environment (ex. Blender, Maya , Unity, VCarve) - 1/19/2020
- virtual calendar still on the way -- reported by Danielle - 2/16/2021
- Update
- Andy continuing monthly Hacknights, hoping to expand, considering workshop
- Danielle promises to create that stupid calendar eventually
Laser Lens / Air Assist
- Previous Status
- The lens on the laser is getting destroyed because the air assist it not being turned on - 1/19/2020
- A member recently hooked the laser to the air compressor in the metal shop - 1/19/2020
- Not knowing the dependencies of the air compressor the air assist is not being turned on - 1/19/2020
- Jose brings up that the laser is a safety issue and that know one should hack the laser - 1/19/2020
- Board Votes 6 to 1 (Paul voting against) to disable the laser until we can figure out a proper solution - 1/19/2020
- Steffanie to send an email to the members letting them know about the laser will be disabled temporarily until it can be safely operated. - 1/19/2020
- The board agrees to be quick and transparent the hope is not to punish the members but just figure out what needs to be done and access from there. - 1/19/2020
- Steff did research--we should install secondary air assist or simply leave the air compressor on all the time - 2/16/2021
- installing secondary air assist is preferable -- Steff will send out email to coordinate - 2/16/2021
- Update
- laser was upgraded by Jeff M. in accordance with Rabbit's recommendations (he coordinated with service staff)
- maybe have been also upgraded to only turn on with adequate airflow; Steff will check if that is the case, check for documentation, and place a "Do Not Hack" sticker or sign on the laser
Board to go over Bylaws together
- Previous Status
- Board agrees to meet February 3rd at 6:30pm to go over bylaws together and things they want to be accomplished as a board in the upcoming year - 2/16/2021
- found some "spaghetti bylaws" that we might push to clear up when we try making a handbook in the future - 2/16/2021
- Update
- created regular "bylaw-handbook committee meeting" for all members to meet and discuss
Adding New Members
- Previous Status
- Steff agreed to send out email to members to get their opinions - - 2/16/2021
- Update
- based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process
- discussed suggested process:
- electronically accepted form--maybe PDF signatures
- submit photo of ID, but also photo of them holding the ID (must delete immediately afterward)
- contact member sponsors to verify support
- will solidify process later
New Financial Software
- Previous Status
- Steff to present possible options - - 2/16/2021
- Update
- options were presented and there will be a meeting at a later time to discuss ideal software
New Business
Lvl1 Board Email
- new emails and lists being set up through our Google nonprofit
Security issues that came up over the weekend with the exit near the bathroom
- Bill secured the door, suggested we ask landlords to rework outside trim of bathroom-side door from classroom-style to storeroom-style for better security purposes
Announcements
Close
- Meeting was adjourned at 10:39 PM
