O/D Meeting 3/16/2021

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Attendance

Directors

  • Steffanie M
  • Danielle B
  • Paul S
  • Andy M
  • Raj S
  • Jim K

Absent

Guests

  • Charles L
  • Daniel J
  • Michael H

Minutes

Meeting Called to Order by Steff
At 9:01 PM

Treasurers Report

  • current treasurer report
    • this month is the 1st month that our income is under budget requirements

COVID-19

  • Space Report -- good
    • Supply report -- masks, etc. good
    • Current state of the space -- overall well

Unfinished Business

Proposed Mask Rule

  • Previous Status
    • The floor of what must be followed will be the state, local and federal requirements - 1/19/2021
    • Steffanie and Raj agree to do research into what current regulations are to figure out Lvl1 requirements - 1/19/2021
    • Steffanie to send an email to the membership by weeks end asking for membership input on requiring additional rules - 1/19/2021
    • Most members (who responded) requested maximum protections - 2/16/2021
    • Will propose rules: six feet apart, wear mask at all times, sanitize work area--unanimous vote by board - 2/16/2021
    • safety of gaining members during this time discussed -- resolved to discuss with membership - 2/16/2021
  • Updates
    • new rule(s) voted into effect unanimously by board - 3/16/2021

Definition of a Member in Good Standing

  • Previous Status
    • What makes a member in good standing - 1/19/2020
    • Is payment to dynamic making it hard to know when payment should be expected for FAPS and if a member is in good standing - 1/19/2020
    • Steffanie proposes looking at this later and potentially looking at software that should make this easier - 1/19/2020
    • Board agrees to discuss this later and look into and talk about potential solutions - 1/19/2020
    • somewhat resolved by discussing the bylaws in prior meeting, but still worthy of discussion - 2/16/2021
    • will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity - 2/16/2021
  • Update
    • no specific updates here - 3/16/2021

Membership report

  • Previous Status
    • 63 members in good standing at time of election - 1/19/2020
    • Danielle to send PEE (Post Election Email) to members who haven’t voted for 2 consecutive years - 1/19/2020
    • Made charts using Pike13 data vs. financial data and got different membership numbers -- indicates calendar-based payment fluctuations - 1/19/2020
    • Reported incorrect status of budget last year because we didn’t know correct number of members; it had been below 68 for three consecutive months, and was thus void - 1/19/2020
    • current quorum is 32 -- reported by Tiff - 2/16/2021
  • Update
    • Tiff sent out PEE, no response - 3/16/2021
    • Will strike from next Meeting Minutes - 3/16/2021

Digital Outreach

  • Previous Status
    • Andy discussed his upcoming events he's hosting - 1/19/2020
    • Madeline is continuing to host Threadsday Thursday - 1/19/2020
    • Danielle wants to make a virtual calendar to promote upcoming virtual Events - 1/19/2020
    • Look into encouraging members to host virtual events/ would like to see people teaching things easy to do in a virtual environment (ex. Blender, Maya , Unity, VCarve) - 1/19/2020
    • virtual calendar still on the way -- reported by Danielle - 2/16/2021
  • Update
    • Andy continuing monthly Hacknights, hoping to expand, considering workshop - 3/16/2021
    • Danielle promises to create that stupid calendar eventually - 3/16/2021

Laser Lens / Air Assist

  • Previous Status
    • The lens on the laser is getting destroyed because the air assist it not being turned on - 1/19/2020
    • A member recently hooked the laser to the air compressor in the metal shop - 1/19/2020
    • Not knowing the dependencies of the air compressor the air assist is not being turned on - 1/19/2020
    • Jose brings up that the laser is a safety issue and that know one should hack the laser - 1/19/2020
    • Board Votes 6 to 1 (Paul voting against) to disable the laser until we can figure out a proper solution - 1/19/2020
    • Steffanie to send an email to the members letting them know about the laser will be disabled temporarily until it can be safely operated. - 1/19/2020
    • The board agrees to be quick and transparent the hope is not to punish the members but just figure out what needs to be done and access from there. - 1/19/2020
    • Steff did research--we should install secondary air assist or simply leave the air compressor on all the time - 2/16/2021
    • installing secondary air assist is preferable -- Steff will send out email to coordinate - 2/16/2021
  • Update
    • laser was upgraded by Jeff M. in accordance with Rabbit's recommendations (he coordinated with service staff) - 3/16/2021
    • maybe have been also upgraded to only turn on with adequate airflow; Steff will check if that is the case, check for documentation, and place a "Do Not Hack" sticker or sign on the laser - 3/16/2021

Board to go over Bylaws together

  • Previous Status
    • Board agrees to meet February 3rd at 6:30pm to go over bylaws together and things they want to be accomplished as a board in the upcoming year - 2/16/2021
    • found some "spaghetti bylaws" that we might push to clear up when we try making a handbook in the future - 2/16/2021
  • Update
    • created regular "bylaw-handbook committee meeting" for all members to meet and discuss - 3/16/2021

Adding New Members

  • Previous Status
    • Steff agreed to send out email to members to get their opinions - - 2/16/2021
  • Update
    • based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
    • discussed suggested process: - 3/16/2021
      • electronically accepted form--maybe PDF signatures
      • submit photo of ID, but also photo of them holding the ID (must delete immediately afterward)
      • contact member sponsors to verify support
    • will solidify process later
    • Daniel Volunteered to help get the process streamlined and online. - 3/16/2021

New Financial Software

  • Previous Status
    • Steff to present possible options - - 2/16/2021
  • Update
    • options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021

New Business

Lvl1 Board Email

  • new emails and lists being set up through our Google nonprofit

Security issues that came up over the weekend with the exit near the bathroom

  • Bill secured the door, suggested we ask landlords to rework outside trim of bathroom-side door from classroom-style to storeroom-style for better security purposes

Announcements

Close

Meeting was adjourned at 10:39 PM
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