O&D Meeting 06/16/2026: Difference between revisions

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Created page with "= Agenda = == Old Action Items == * Revision of the Wavier Stuff - Raj update at next meeting 5? * Sump Pump - tabled till warmer weather * 2nd Sink - health and plumbing dept approval 6-8 weeks (No mention of food) ** understand details of requirements, evaluate benefits and increased offerings, increased making capability larger wash, food? ** HIVE13 advice? * Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Memb..."
 
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= Agenda =
= Agenda =


== Old Action Items ==
== Old Action Items ==   MOST ALL ENTRIES REFLECT LAST MONTH'S TEXT COPIED INTO THIS MONTH


* Revision of the Wavier Stuff - Raj update at next meeting 5?
* Revision of the Wavier Stuff - Raj update at next meeting 5?
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* LVL1 Woodshop Dust Mitigation Project
* LVL1 Woodshop Dust Mitigation Project
** A trial filter/fan box unit has been fabricated and installed above the wood shop work bench for beta testing.  It powers on/off with the woodshop lights 
** Waiting for JimD to be back-in-town
** Plans to test and "optimize" dust mitigation provisions at each of the woodshop power tools are under consideration for the coming months.
 
* LVL1 Space Temperature Monitoring Project = As reported here [https://docs.google.com/presentation/d/13lBETcNT1Cwbp5_-0PS-c3gkywZYJ6-UeqZieU40Be0/edit?usp=drive_link [link]]  
* LVL1 Space Temperature Monitoring Project = As reported here [https://docs.google.com/presentation/d/13lBETcNT1Cwbp5_-0PS-c3gkywZYJ6-UeqZieU40Be0/edit?usp=drive_link [link]]  
** Loc-a-Doc's Phase 2 hardware installation continues to expand in scope and functionality.  There are new online views using the online Blynk app.
** Loc-a-Doc's Phase 2 hardware installation continues to expand in scope and functionality.  There are new online views using the online Blynk app.
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== Membership Report ==
== Membership Report ==
VP/CMO JamesM and Treasurer JimD continue to collaborate to confirm LVL1 membership.  This is a trial reporting for the April financial Pike13 and Republic Bank records that show:
VP/CMO JamesM and Treasurer JimD continue to collaborate to confirm LVL1 membership.
* Pike13 shows 2 members made a combined 5 overdue membership payments (5 x $65) against outstanding invoices for membership in prior months.
* Pike13 shows 60 members made on-time membership payments (60 x $65) on their current April invoices for their April memberships.
* Pike13 shows 3 members made a combined nine failed transaction attemting to pay their current April invoices that remain open.
* Republic Bank records show 25 varied [Pike13$ > RB$] deposits during April.  These total $4,225, which divided by $65 = 65 individual memberships.
* A cash-paying member has fallen behind and has missed April and May payments (so far) and is soon at risk for cancellation.
* LVL1 has one current makership (for JoeT effective Mar/Apr/May).


== Treasurer Report ==
== Treasurer Report ==
The [Jan/Feb/Mar/Apr] progression of LVL1's monthly LG&E utility bill has trended up-and-down [$647, $960, $1208, $686] as we settle into the spring months between winter and summer.  We have NET funds for current purchases including replacing the laser blower, 3D filament restocking, finding an RFID-compatible soda machine and other priorities.
The [Jan/Feb/Mar/Apr/May] progression of LVL1's monthly LG&E utility bill has trended up-and-down [$647, $960, $1208, $686, $475.48].  We have NET funds for current purchases.
Here is the [https://drive.google.com/file/d/1RnW-ZbeOQmJoaujFhoHPNluJIW0_qIOf/view?usp=drive_link LVL1-FinancialSummary-202604.pdf] with the following values:
Here is the [https://drive.google.com/file/d/1yA2nGwVUjs33vSwOmnRFIuT4sarGqzTp/view?usp=sharing LVL1-FinancialSummary-202605.pdf] with the following values:
* April 2026 REVENUE totaled $4,945.01.
* May 2026 REVENUE totaled $4,378.17.
* April 2026 EXPENSE totaled ($3,772.69).
* May 2026 EXPENSE totaled ($3,330.63).
* April 2026 NET was cash POSITIVE at ($1,172.32).
* May 2026 NET was cash POSITIVE at ($1,047.54).
 
We have launched a trial to replace using the traditional two Republic Bank debit cards assigned to the Treasurer and President.  Our past President KevinF did not want to have the card and the board authorized TiffB to be the second debit card holder. At this point (May 2026) our current President KevinC does not (yet?) have a card and TiffB continues to make use her card for weekly meeting and soda needs.  The trial establishes a LVL1 RAMP.com account that enables the Treasurer to create virtual credit cards that can be assigned to a specific purchase for a specific member as needed.  The trial RAMP.com setup is seen as more flexible an more secure that the legacy debit cards.  Iinitial results in the first month of use are promissing.


So all know, the deadline for my filing LVL1's annual IRS 990-EZ information return was May 15. I fell behind in completing this filing by that due date.  On May 13, two days before the deadline, I requested and was granted an automatic extension till Nov. 15, without penalty. Stay tuned for further updates as this filing will be completed before the extended deadline.  It remains a related task to replace current spreadsheet-based accounting procedures with resumed QBO software-based accounting procedures and any offered help is welcomed.
The current May "Other Revenue" reporting shows $275.20.  This reflects the total deposits for the month without further catorization (Pizza, Vending, Filament, etc.).  This is due to JimD being out-of-town and not coordinating with TiffH. This total will be catorized when JimD returns in July.  The LVL1 2026 IRS-990EZ remains to be filed later this year with a Nov. 15 due date.  


== New Business ==  
== New Business ==  

Latest revision as of 14:36, 16 June 2026

Agenda

== Old Action Items == MOST ALL ENTRIES REFLECT LAST MONTH'S TEXT COPIED INTO THIS MONTH

  • Revision of the Wavier Stuff - Raj update at next meeting 5?
  • Sump Pump - tabled till warmer weather
  • 2nd Sink - health and plumbing dept approval 6-8 weeks (No mention of food)
    • understand details of requirements, evaluate benefits and increased offerings, increased making capability larger wash, food?
    • HIVE13 advice?
  • Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Member storage, notice of a Purge event?

Old Business

  • LVL1 Woodshop Dust Mitigation Project
    • Waiting for JimD to be back-in-town
  • LVL1 Space Temperature Monitoring Project = As reported here [link]
    • Loc-a-Doc's Phase 2 hardware installation continues to expand in scope and functionality. There are new online views using the online Blynk app.
    • We are considering ways to expand the view of the online temperature data to interested members. Join our team if you are interested.
    • We missed the golden opportunity for valuable data during the past cold snap, but are proceeding with the installation to be prepared for this summer and next winter.

Membership Report

VP/CMO JamesM and Treasurer JimD continue to collaborate to confirm LVL1 membership.

Treasurer Report

The [Jan/Feb/Mar/Apr/May] progression of LVL1's monthly LG&E utility bill has trended up-and-down [$647, $960, $1208, $686, $475.48]. We have NET funds for current purchases. Here is the LVL1-FinancialSummary-202605.pdf with the following values:

  • May 2026 REVENUE totaled $4,378.17.
  • May 2026 EXPENSE totaled ($3,330.63).
  • May 2026 NET was cash POSITIVE at ($1,047.54).

The current May "Other Revenue" reporting shows $275.20. This reflects the total deposits for the month without further catorization (Pizza, Vending, Filament, etc.). This is due to JimD being out-of-town and not coordinating with TiffH. This total will be catorized when JimD returns in July. The LVL1 2026 IRS-990EZ remains to be filed later this year with a Nov. 15 due date.

New Business

  • Verify any remaining transition items that need to occur?
  • Schedule and pitch new cleanup events:
    • Member shelf cleanup/audit - give notice to membership to begin tidying their shelves before March20
    • March20 = Day1 of Spring - collective cleaning day/weekend with areas of focus: boneyard/main room, items of unknown origin will be tossed!!
    • Draft some informative resources to publish regarding safety - Helen
      • New separation of flammables/acids separate cabinets
    • Safety Meeting make agenda - March 1th Sunday the plans from this event have been followed thru uponst hooray lets do it again
  • Security Cameras - DVR arrived in house ~5/5/26
  • General Tidy & Code Compliance -
    • Sprinklers? Raj to review lease

Round Table

Run out of Blue RFID key tags - need to order more, who:

Outreach - follow up and call separate meeting - culture, move the conversation forward how about May 30?

Susanna -Calliope(screen print shop) visit today, Correspond with Butchertown Neighborhood Association

Code Compliance - schedule a time to work, June 20?

Stained Glass workshop?

Vectric - Other Programs

Learn photos

Action Items for Next Meeting

Transition next week before the meeting - Everyone

Republic Bank things - Jim and Kevin C. - talk of virtual debit card

Update members of the KY Colonels- Kevin C. - Jeff visit occurred past Thursday 5/7 - results to be received early June - potentially awarded funds to be spent by end of September on specified items from bid list.

Minutes

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