Bylaws Amendment Proposed budget

Offices

Treasurer

The Treasurer is responsible for monitoring all financial assets of LVL1. This includes but is not restricted to accounting, the collection of membership dues from members, the payment of rent and utilities for any space leased by LVL1, the disbursement, and reimbursement of funds authorized to be spent under the procedures detailed in these bylaws.

Removed  The Treasurer may approve reimbursements under $100 towards purchases that contribute to the maintenance, upkeep, supplies, repair, equipment needs or enhancement of LVL1. These reimbursements will be limited to the monthly available surplus or $500, whichever is smaller.

Finances

Yearly Budget

Volunteer Budget committee

1. Treasurer chairs the committee but is not required to run the meetings.
2. Budget must be submitted to the membership by Nov 30th for comment and adjustment
3. First budget will be submitted with these bylaw amendments

Conditions

The following conditions must me be met for the budget to be accepted or amended

1. Membership approves the budget at January Election with a quorum vote
2. There are 3 options up for a vote in January: The new committee budget, last year's budget, and No budget (Allowance Process and FAP).
3. Budget can be amended or removed at any time with a quorum vote
4. The Budget must contain the minimum number of members LVL1 must maintain for the budget to viable. If membership drops below this number for 3 consecutive months then budget is voided and LVL1 operates with no budget.
5. Budget must contain minimum operating expenses.
   1. Rent
   2. Insurance - Renters, and Directors
   3. Utilities - Gas, Electric, Water, Sanitation, Internet

Authorization

Any Officer may authorize for reimbursement or payment for an expense defined in the budget after the Treasurer verifies availability of the funds.

Emergency Fund

Reasons that funds allocated to the emergency fund can be spent with a majority vote of the Board of Directors.

1. Deductibles for insurance.
2. Major facility repairs that allow the facility to return or remain open.
3. Loss of membership below operating minimums. Rent, Insurance, Utilities.
4. Getting facility up to code to return or remain open.
5. Legal services - defense.

Allowance Process

The Treasurer may approve reimbursements under $100 towards purchases that contribute to the maintenance, upkeep, supplies, repair, equipment needs or enhancement of LVL1. These reimbursements will be limited to the previous months available surplus or $500, whichever is smaller.