O/D Meeting 6/21/2016
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Attendees
- Officers and Directors present
- Danielle
- Nathan
- Jared (teleconference)
- Raj
- Charles
- Others present
- José
Agenda
Metrics
- Workshops & Events
- Equipment Status
Old Business
- Makerships
- are Makership mentors more transparent and present?
- Should we even require signatures?
- yeah.
- Should we offer completion of forms before the awarding of the 'ship?
- probably?
- Ben will talk to Chris about becoming Makership contact.
- Changing the application process from an email to an in-person application may get people more 'in the game'.
- Money is good.
- Member Generation & Retention
- New member orientation
- How is it going?
- We got some more shelves, how are they working?
- Large member storage is also problematic, but it's a separate problem.
- How will we address this?
- New member orientation
- HVAC install has happened. Is it done?
- got a cover-ass note from landlords about the HVAC? This is done.
- Money
- LVL1 tax exempt form complete
- Grants
- SBA grant still has $$$ to be spent on Electrical upgrades.
- Nathan will coordinate a new capacity increasing grant with the community foundation.
- Letter of intent will include ideas about what funds will be for. probably electrical?
- Nathan will coordinate a new capacity increasing grant with the community foundation.
- SBA grant still has $$$ to be spent on Electrical upgrades.
- Daniel will head up give-a-day.
- Space Cleanliness
- lost and found has been happening, and seems to be working.
- paint on the ground where trash cans go
- Danielle will do this maybe?
- cave troll meme to guilt people into being excellent.
- Danielle is still working on this.
- scrap sorting, linguistic choice of omitting the word scrap may help pieces get organized properly
- Large member Storage will be cleaned up
- Jared will label a con-men section
- Charles' Gold Stars are a big hit
- They need documentation, who was awarded it, when, why, etc.
- Jared made a page,and still hasn't been updating it, (sorry.)
- Charles ordered more and they're came on the slow boat.
- Facilities Maintenance
- By and large things are fixed when they are broken. (Thanks Nathan)
- Laser Cutter
- Regular maintenance of outtake tube and fans etc. Nathan added this to the cleaning log.
- Broken Buttons
- There are 7 of them up and running, ready to be installed in the space.
- when?
- There are 7 of them up and running, ready to be installed in the space.
- we need to insulate the metal shop
- Jared will get with interested parties about making this happen.
- Space security has been an issue, people leaving doors unlocked and leaving, etc.
- Tyler and Cave Troll are working on an indicator panel that will let all know of the open/closed status of all exterior doors in the space.
- Cameras are almost done, thanks Bill
- Danielle is contacting the landlords about the parking lot camera.
- Programming:
- long-term projects are in the works:
- power wheels - for detroit MF
- maker faire detroit - when?
- maker faire louisville - in the fall, early september.
- collaborations with neighboring hackerspaces
- hive 13?
- Prishina Hackerspace Cosovo?
- long-term projects are in the works:
- Woodshop/Metalshop Upgrades
- Woodshop is happening faster than the Metalshop
- Progress is happening in both fronts.
- Woodshop is happening faster than the Metalshop
- How do we take out recycling? do we teach members how to do it?
- recycling goes in the dumpster and trash goes in the cans, both live out back
- lge last month $642 way better than $1800 from last time.
- tyler has a debit card now.
- landlord needs to take care of room number labeling.
- who is doing this?
New Business
- Mice
- poison is out, we will box up the existing hackersnacks.
- LVL1 Grant Application Process?
- Raj will look up Kentucky State Law to see if a member, but not the board, can sign up for a grant.
- Internship?
- Daniel will mediate with our Intern, to see if he does not wish to be a member anymore, in the face of the 4 members who are in disagreement with his membership, which is more than the 3 existing sponsors.
- Internships
- LVL1 does not have interns, one ought not have anyone presented as an intern at LVL1
- Daniel will mediate with Ali about continued membership.
Minutes
- Metrics
- Reviewed workshop attendance: 36 people taught (Arduinos + CTF)
- Learn-a-thing: 1-3 visitors normally
- Reviewed other events we've spoken at: 50+ people reached
- Equipment: everything is working, had some downtime so keep an eye out
- Reviewed workshop attendance: 36 people taught (Arduinos + CTF)
- Old Business
- Makerships
- 1 application every month
- Danielle will reach out to Chris to change the application process to front load getting 3 signatures
- Ben did reach out once
- Jose mentions that BoD should be on the hook for providing signatures
- Need to define the objective of Makership again so everyone is on board
- Have a meeting between all parties to rehash who will be responsible for the program
- Raj: need to get committee to contribute more beyond judging entries
- Ben: will ask Chris for times to meet to discuss makership
- Who turns off the RFID access? Tyler. He is following through on this duty?
- Member Generation and Retention
- Orientation is not effective.
- Directors need to explain the rights and responsibilities when they are filling out the form
- Directors need to know whole process, including payment, to add new members
- Nathan will contact Tyler about setting up process for directors
- How do we add people to the Google Group? Danielle will make sure we're all empowered
- O&D who processes membership form will send out welcome email
- Ben will try to be there for Cody's clean-a-thon
- Servers might be sold - quote will be given and then put infront of membership
- Dishwasher and microwave were donated to another 501c3
- Cody will give us a quote
- HVAC Install
- Tyler: what's status of duct work?
- Nathan will price out unit
- Money:
- Grants
- Bylaw Change:
- Nathan will write it
- Person pursuing a grant must be a member
- Simple majority vote of all board members
- Board will designate a board member to facilitate management the grant
- Need to outline the criteria that Board will use to approve grants
- Bylaw Change:
- Grants
- Space Cleanliness
- Hire a third party to clean
- Clean surfaces
- Take trash out
- Sweep
- Need a point person to watch
- Nathan will manage this and make sure supplies are stocked
- Mice seem to be gone
- Hire a third party to clean
- Gold Star Program
- Not carried forward to next month
- Facilities
- Back door was left unlocked via power being unplugged
- Timer switch keeps getting stuck
- Need to stop people using tape to keep the door unlocked
- Need to talk to landlords about building electrician
- Collaboration
- Metalshop and Woodshop
- Jim and Terry have been great champions for those spaces
- Need more workshops to teach people how to use tools
- Tools need proper places to help keep the space clean and usable
- Survey to see if Bridgeport is worth having and if classes on it would help with adoption
- Intern
- Need to talk to Daniel to see if he has any overhead regarding paperwork
- Makerships
- New Business
- LVL1 Birthday
- Jose is done hosting the birthday
- Weekend after Fourth of July
- Learn-a-Thing birthday party?
- Food, drinks, let's build stuff
- Open house?
- Move party to "holy shit maker faire detroit is next week" event on July 23rd
- Nathan will make PR material
- Need to FAP for a budget for the party
- Workshops
- Ben wants to do something in the parking lot with fire/blacksmithing
- LVL1 Birthday
Minutes
Meeting Start: ~9 PM Meeting Stop: 10:34 PM Notes Taken by: Nathan
