O&D Meeting 10/28/2026

Agenda

Old Action Items

• Revision of the Waiver Stuff - Raj reaching out to 3 lawfirms (stole keenon, jackson kelly, for nonprofit council, 2 main issues: new case law (minors), degree of specificity (how vague can we be about the risks assumed to still remove liability.) is still true: first priority is the 'conversation', still the case?

• Sump Pump with notification capability - tabled till warmer weather waiting on plasma cutter, also waiting on deep cycle battery 12V(Charles maybe otherwise let's purchase) also need to evaluate piping - potential for alternative coverage as grate

• 2nd Sink - Targeting after Makerfaire before thanksgiving/ holiday timing
  • Schedule plumber to help rebuild the drain and arrange the secondary sink, (mild handwashing vs intense handwashing) labeling and separation to maintain appropriate use

• Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Member storage, notice of a Space Cleanup event?
  • Goals for the Back - move the damn bed - making room for MakerFaire Preparation

Old Business

• LVL1 Woodshop Dust Mitigation Project
  • woodshop update? are the makership students deactivated, project concluded or still collaborating? could we produce a summary of this impact? Potential for another round?

• • a visitor in charge of scout projects came by and was flocked with ideas but has this communication remained active??

• LVL1 Space Temperature Monitoring Project = As reported here [link]
  • Loc-a-Doc's Phase 2 hardware installation continues to expand in scope and functionality. There are new online views using the online Blynk app.
  • We are considering ways to expand the view of the online temperature data to interested members. Join our team if you are interested.
  • We missed the golden opportunity for valuable data during the past cold snap, but are proceeding with the installation to be prepared for this summer and next winter.

Membership Report

VP/CMO JamesM and Treasurer JimD continue to collaborate to confirm LVL1 membership. LVL1's September membership stands at 69 members IN GOOD STANDING:

• Pike13 records shows 64 members IN GOOD STANDING made on-time membership payments (64 x $65 = $4,160.00) during September.
• Pike13 records shows 1 member made 1 overdue membership payment (1 x $65 = $65.00) against their overdue August invoice for membership.
• Pike13 records shows 6 members with missed or failed payment records in recent months.
• PayPal records shows 5 members IN GOOD STANDING made on-time membership payments via PayPal (5 x $65 = $325.00) during September.
• LVL1 had no current makership members during September.

Treasurer Report

• LVL1 continues to show increasing energy and September was another good month. Revenue was good. Expense had two hits, the yr2/yr3 rent increase and purchases for the KY Colonel grant. The combination pushed September net negative. Here is the LVL1-FinancialSummary-202609.pdf with the following values:
  • September 2026 REVENUE totaled $5,084.08.
  • September 2026 EXPENSE totaled ($7,004.16).
  • September 2026 NET was cash NEGATIVE at ($1,920.08), but for 2026 year-to-date we remain cash positive at $5,768.60.

• As anticipated last month, the Kentucky Colonel Grant expenditures impacted our financial picture in September. The KY Colonel grant reimbursement check to offset these large expenditures is already written and will be deposited in the LVL1 Republic Bank account this month. The impact is ultimately net neutral.

• As reported last month, we were surprised to see our landlord elected to transition our lease from the Year#2 rate ($2,200.00/month) to the the Year#3 rate ($2,420.00/month) effective starting this past September. We are absorbing the extra $240/month while anticipating discussions with the landlord about this action. For tribal knowledge and future reference:
  • The current year#3 lease rate of $2,420/month runs through August 2027
  • The term for the pending year#4 lease rate of $2,660/month runs from September 2027 through August 2028
  • The term for the pending year#5 lease rate of $2,930/month runs from September 2028 through August 2029
  • We should start a long-term effort to explore other location options when this current lease ends, effective September 1, 2029

New Business

• New Hackathons pump the fun back into LVL1:

• Archer - the Hat - November
• White Elephant - the Hat - December
• Tiny Print - Tim
• Stained Glass workshop?
• Gundam - model making Harmony

• Schedule and pitch new cleanup events:

END of year thoughts New Treasurer. Budget committee,

• k3 to kickoff nomination thread - along with call for propositions for new bills

• ammendment to FAP process/ dollar amount that board can executively dispense(current is 600, 150 at a time)
• budget committee - donation procedures, tax form

• Laser is being received, Bill & Joe are leading the charge to bring in, will need to sort out installation and learn to use
  • prepare to receive this asset, 10k laser 3 yrs old

Proposal for documented guide to membership

Round Table

• Tim's discussion of mailing list population/member status
• Rob's pike13 replacement - alternatives evaluation of features,

improve web presence fridays how bout that. disorg chart - profiles to highlight makers and teachers

Future Fun for Next Meeting

• sign into website
• sign into techsoup

NEXT POTLUCK(s):

• November - U.S. Election Day,
  • Is it Soup Season Yet??

Unlocked Achievements: