O&D Meeting 08/18/2024
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Agenda
Old Action Items
- Talk to Sean (and Raj) about "LG&E Bill Leveling" allowance process for budget. - Charles
- Trifolds Jim & Adam.
- Forward MemStim info to Danielle - Tif
- Talk to MemStim - Danielle
- Revision the Wavier Stuff - Raj
- Get Lock-a-dock Lawyer Questions - Raj
- Business Savings Account - Jim (started, but finish will be later this month)
- Start a fap on the Air Compressor - Adam
- Message Landlord about having a face to face conversation to go over issues that we have with the lease. - Kevin
- Meet and update membership numbers in minutes - Danielle, Tiff, Jim. Current DRAFT
- Contact Paul about parts to fix the CR10 - Jim
- Contact the "Contacting Members" Committee - Danielle
- Set a date for a purge of the boneyard. - Kevin
- Draft a letter to members about the dues increase/ brainstorm solutions. - Jim and Tiff. Current DRAFT
Old Business
- Lease
- Soda Machine Stuff - Lock-a-doc
- Lawyer Stuff / Wavier
- Mural discussion - Adam
- Promotional Materials - Adam
- OOPS
- Hand Rail - Pete
- Faps - Bamboo and Sewing
- Dues increase - Lay out a timeline
Membership Report
Treasurer Report
- The month of July results were marginally OK to slightly negative:
- July Revenue [$5,014.80] improved somewhat, recovering make-up missed payments from prior months.
- July Expense [$5,154.78] includes the Bambu 3D-printer FAP expense at [$1,596.45].
- July Net (Revenue minus Expense) was negative at (-$139.98).
- The Year-To-Date results are tight and somewhat unfavorable:
- Actual YTD Revenue [$30,938.36] continues to trend below the target budget YTD revenue [$35,000].
- Actual YTD Expense [$28,822.45] (including the Bambu FAP) roughly equals the budget YTD Expense [$28,000]
- Actual YTD Net (Revenue minus Expense) is somewhat positive at [$2,115.91] but below the target at [$7,000].
- The take-away MESSAGE remains the same. LVL1 still needs to urgently improve REVENUE by increasing MEMBERSHIP.
- Other minor details worth mentioning include the following:"
- The Tim VanSant Makership fund at [$1,668.80] is trending downward due to less donations and increased makership usage.
- The Pizza Pot Luck fund is up YTD at [$322.97] due to generous donations by some.
- The Vending fund is up YTD at [$429.69] due to steady use and discount-value soda purchases by Tiffany.
- Here is the link to the 5-page July Financial Summary Report LVL1-FinancialSummary-202407.pdf
- The task has started to open the Live Oak Bank business savings account in order to earn interest on financial reserves. However, it is not yet accomplished due to this treasurer's other-life obligations during the month. It will be accomplished during August.
- Similarly, the larger effort to move this current spreadsheet accounting to QuickBooks Online Plus, is also delayed but remains a long-term goal.
New Business
- Faps - Air Compressor and Dumpster
- Woodshop checklist -Lockadock
Round Table
Action Items for Next Meeting
- Run the air compression Fap again. -Kevin
- Send Landlord times we are available for the lease. -Kevin
- Finalize Dumpster and give them Tiff's phone number - Kevin
- Finalize the letter for dues increase - Jim
- Tiff is on it for sewing machine repair - Tiff
- Have more hack-a-thons. - Everyone
- Come up with STEM activities for Via Colri - Danielle
Minutes
LVL1 Board Meeting Minutes August 18, 2024 Attending: Kevin F., Charles L., Danielle B., Tiffany H., Sam F. Attending via Zoom: Jim D.
Begin: 2:11 pm
Agenda
Old Action Items
- Talk to Sean (and Raj) about "LG&E Bill Leveling" allowance process for budget. – Charles
- Trifolds Jim & Adam.
- Forward MemStim info to Danielle – Tif
- Talk to MemStim – Danielle
- Revision the Wavier Stuff – Raj
- Get Lock-a-dock Lawyer Questions – Raj
- Business Savings Account - Jim (started, but finish will be later this month)
- Start a fap on the Air Compressor – Adam – did not pass; need to re-run this FAP and do a text blitz to get more votes.
- Message Landlord about having a face-to-face conversation to go over issues that we have with the lease. - Kevin (this week: Wednesday, Thursday or Friday after 3:30, all day Saturday)
- Discussed changing board meetings back to Tuesdays for October and December, as there has been no real change in attendance on Sundays.
- Meet and update membership numbers in minutes - Danielle, Tiff, Jim. Current DRAFT Jim did up a nice chart and Danielle and Tif will review with him later this month.
- Contact Paul about parts to fix the CR10S – Jim
- Contact the "Contacting Members" Committee – Danielle – discuss again next month.
- Set a date for a purge of the boneyard. – Kevin – Kevin submitted a FAP for the dumpster; do a text blitz to get it to pass.
- Kevin will give my phone number to the Dumpster people so I can meet them down here on Friday for dumpster placement.
- Draft a letter to members about the dues increase/ brainstorm solutions. - Jim and Tif. Current DRAFT
Old Business
- Lease – Wednesday, Thursday, Friday after 3:30 or any time Saturday.
- Soda Machine Stuff - Lock-a-doc – still a work in progress. The donated Coke Zeros are flat and need to be removed from the machine.
- Keeping the old soda machine to convert into a humidity-controlled unit for filament storage.
- Lawyer Stuff / Wavier – Raj, will discuss it with him further.
- Mural discussion – Adam
- Promotional Materials – Adam is hopefully getting those done tomorrow.
- OOPS – Danielle is seeing neurologist this week
- Hand Rail – Pete – will discuss during lease negotiations. Shouldn’t have a problem getting this done.
- Faps - Bambu and Sewing – Bambu is here!!!!
- Kevin needs to know how we can transport machines to the repair person. Tiffany will handle getting sewing machines to repair tech.
- Dues increase - Lay out a timeline – Idea from Jeff McC about 10% increases year over year so as not to hit membership with all of it at once. Need to call a committee together to discuss putting it together for vote in January.
Membership Report
- 66+7+1+1 = 75.
- 74 dues-paying members and 1 makership.
Treasurer Report
- The month of July results were marginally OK to slightly negative:
- July Revenue [$5,014.80] improved somewhat, recovering make-up missed payments from prior months.
- July Expense [$5,154.78] includes the Bambu 3D-printer FAP expense at [$1,596.45].
- July Net (Revenue minus Expense) was negative at (-$139.98).
- The Year-To-Date results are tight and somewhat unfavorable:
- Actual YTD Revenue [$30,938.36] continues to trend below the target budget YTD revenue [$35,000].
- Actual YTD Expense [$28,822.45] (including the Bambu FAP) roughly equals the budget YTD Expense [$28,000]
- Actual YTD Net (Revenue minus Expense) is somewhat positive at [$2,115.91] but below the target at [$7,000].
- The take-away MESSAGE remains the same. LVL1 still needs to urgently improve REVENUE by increasing MEMBERSHIP.
- Other minor details worth mentioning include the following:"
- The Tim VanSant Makership fund at [$1,668.80] is trending downward due to less donations and increased makership usage.
- The Pizza Pot Luck fund is up YTD at [$322.97] due to generous donations by some.
- The Vending fund is up YTD at [$429.69] due to steady use and discount-value soda purchases by Tiffany.
- Here is the link to the 5-page July Financial Summary Report:
LVL1-FinancialSummary-202407.pdf
- The task has started to open the Live Oak Bank business savings account in order to earn interest on financial reserves. However, it is not yet accomplished due to this treasurer's other-life obligations during the month. It will be accomplished during August.
- Similarly, the larger effort to move this current spreadsheet accounting to QuickBooks Online Plus, is also delayed but remains a long-term goal.
New Business
- Faps - Air Compressor and Dumpster. Air Compressor did not pass. Danielle sent out a Discord message about voting for the dumpster.
- Woodshop checklist -Lockadoc created a woodshop checklist which will be posted to a clipboard in the woodshop.
- Via Colori October 19 & 20, 2024 @ Waterfront Park.
- MakerFaire October 26, 2024, 10a-6p @ UofL.
- We need to set up some Hackathons and workshops prior to these events to come up with STEM activities for Via Colori and Hackerstuff to show off for MakerFaire.
- PRS has the Pigsburgh race in October.
- There is a general consensus among the board to change October and December meetings from Sunday to Tuesday.
- A-Fox wants to know if she can use half of her stipend reimbursement for one more month of membership instead of reimbursement since she was sick for part of her makership and didn’t get to use the full three months. Four board members vote to let this happen. Fox has one month of makership-membership from the date that Danielle notifies her.
- Tif will send out a few texts requesting votes for the Dumpster FAP.
- Tif will count quorum list after this board meeting.
- Tif/Kevin will text Barrett after the meeting.
Action Items for Next Meeting
Meeting end at 3:27pm
July 2024
Old Action Items
- Talk to Sean (and Raj) about "LG&E Bill Leveling" allowance process for budget. – Charles spoke with Raj but not Sean.
- Trifolds Jim & Adam. Adam just got the information yesterday.
- Forward MemStim info to Danielle – Tif
- Talk to MemStim – Danielle
- Revision the Wavier Stuff – Raj
- Get Lock-a-dock Lawyer Questions – Raj
- Reach out to Metal Matt about 3d printers – Danielle says Kevin is going to buy the MakerBot for $1 and donate it to the library.
- Researching the Business Savings Account – Jim discussed this report regarding a BSA. Low-risk, FDIC insured, can make deposits and withdrawals without issue. He started one like this for Hive13 and that seems to be going well. Jim states that we’ve received another offer for a 5.25% BSA, as well, which is higher than the 4% offer at which he’s been looking.
- The following link is the proposal submitted for O&D authorization to proceed:
- LVL1 Proposed Business Savings Account 20240702,pdf
- Discussion was had regarding whether the Board can vote on an issue without notice. Since 5 days notice is required, the board has decided to open at HYSA with 80% of LVL1’s open funds. 6 of 7 board members are present and all 6 consent to making this move to Live Oak Bank.
- Start a FAP on the Air Compressor – Adam Two other FAPs have happened in the meantime.
Old Business
- Lease – The Board did have a meeting resolving any questions we had, and we have a few issues we’d like to discuss with the landlord, and perhaps some language changed, before signing. We haven’t heard back from insurance company regarding questions we had regarding landlord’s insurance requirements. Kevin will message landlord regarding discussing these issues/changes, and Raj is following up with our insurance provider.
- Soda Machine Stuff - Lock-a-doc not present, still working on trying to figure out RFID. Jim D. spoke with Daniel Johnson this week and Daniel may want to start a Stripe account for LVL1 to use it channel some funds into LVL1. Stripe is what Hive13 uses for their vending machine, so
- Lawyer Stuff / Wavier – nothing has changed/happened on this. Raj is not present and should be following up with it.
- Selling the Makerbot and Biques – Kevin is buying the Makerbot to donate to the library.
- Mural discussion – Adam - nothing on this.
- Promotional Materials – Adam – someone mentioned needing flyers for an event
- We have a speaker on Tuesday.
- Discussion regarding buying t-shirts was had and different avenues for either getting t-shirts made or people being able to buy one-offs from an online manufacturer.
- OOPS
- Hand Rail – Pete – this needs to be part of the lease discussion with the landlord.
- A better back door needs to be part of the lease discussion with the landlord, too.
- Both the above items need to be added to the detailed list produced during the lease meeting.
Membership Report
- Jim, Danielle and Tiffany will meet together after this Board meeting to schedule a meeting wherein we can discuss how to generate a consistent membership report month after month, year after year.
- Danielle has reached out to makership recipients to make sure --
- Jim, Danielle and Tiffany will discuss Pike13 --
Treasurer Report
- Year-to-date through June summary:
- Revenue is trending below budget, barely above expenses. We need to grow membership.
- Expense is trending at/near the budget target. The monthly LG&E bills are trending lower.
- As a result, net is trending below budget. Net (Revenue minus expense) for June was $44.05.
- Here is the link to the numbers in the June report LVL1-FinancialSummary-202406.pdf
- Know that while recent and pending FAP's are needed, we will draw from our reserves to fund them.
- Know that I will be working in the coming months to move this current spreadsheet accounting to QuickBooks Online Plus, in consultation with DanielJ.
New Business
- Faps - Bamboo and Sewing
- Dues increase - Lay out a timeline -
End: 4:25pm