O&D Meeting 7/20/2021
Revision as of 18:23, 20 July 2021 by SteffanieMaher (talk | contribs)
Contents
Attendance
Directors
Absent
- none
Guests
Minutes
- Meeting called to order by at PM
Treasurers Report
- current treasurer report
COVID-19
- Space Report
- Supply report
Unfinished Business
New CDC guidelines masks
- Previous Status
- discussion was had about member concerns regarding new CDC mask guidelines and our policy - 5/18/21
- changes to current rule were decided on and will be proposed to membership - 5/18/21
- with new opening restrictions lifted, members have expressed desire to return to mission of providing an open space for the community - 6/15/2021
- BOARD VOTE to remove all COVID-19 restrictions: 6-for, 0-against, 1-abstaining- 6/15/2021
- board will encourage membership to follow current CDC guidelines as a part of being excellent to each other (there will be no board enforcement) - 6/15/2021
- for this reason, we will still provide masks and sanitizer- 6/15/2021
- goal is to have an in-person Tuesday night meeting next week; emails to membership will be sent out ASAP- 6/15/2021
- space needs lots of clean-up; Steff and Andy will try to organize a clean-up day this Sunday- 6/15/2021
- Update*
Adding New Members
- Previous Status
- Steff agreed to send out email to members to get their opinions - - 2/16/2021
- based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
- discussed suggested process: - 3/16/2021
- electronically accepted form--maybe PDF signatures - 3/16/2021
- submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) - 3/16/2021
- contact member sponsors to verify support - 3/16/2021
- will solidify process later
- Daniel Volunteered to help get the process streamlined and online. - 3/16/2021
- Daniel suggested having two directors agree to be in a very short Zoom meeting/breakout room to verify the IDs of prospective members - 4/20/21
- Per the bylaws, membership requires a signature--it can be an e-signature, but it has to be a signature, not an email - 4/20/21
- Steff volunteered to turn membership form into an online Adobe form that can be signed electronically - 4/20/21
- Raj located KY law that states an emailed signature ("s/Firstname Lastname" formatting) can be used as a signature -4/20/21
- Signature emails need to be saved/kept track of - 4/20/21
- Secretary has to verify membership form, cannot be another board member - 4/20/21
- Danielle will attempt to start streamlining the process with Andy's assistance - 5/18/21
- Andy has worked hard to acquire all the files & confirmations needed for online memberships; he has already processed 10 new members- 6/15/2021
- there will be a board member present on Tuesday nights to assist in the membership process- 6/15/2021
- Update
New Financial Software
- Previous Status
- Steff to present possible options - - 2/16/2021
- options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021
- Steff feels it would be preferable to learn how to use Pike13 for what we need rather than to switch over to another system right now, no disagreement - 4/20/21
- Steff intends to set up Pike13 training - 4/20/21
- Daniel has offered assistance, as Steff intends to table plans for now to avoid burnout - 5/18/21
- Steff intends to arrange a Pike13 training sometime in mid-July - 6/15/2021
- Update
Parking Lot cars being towed
- Previous Status
- Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
- landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021
- Update
- Steffanie didn't try and contact them will put on calendar to make a more concentrated effort this month
Flooding
- Previous Status
- Andy spoke to landlord, got plumber to check sump pump and indoors- 6/15/2021
- Update
Air Compressor/Laser Issue
- Previous Status
- breaker/laser issue remains unresolved
- laser lens keeps getting dirty because the air compressor has oil in it and needs to be cleaned; that is a relatively easy fix that Steff plans to do, possibly Sunday - 6/15/2021
- Update
- Talked to John McCord and was already done
New Business
Close
- Meeting was adjourned at PM