O&D Meeting 7/20/2021

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Attendance

Directors

  • Steffanie Maher
  • Madeline Stevens
  • Danielle Blank
  • Jim Kidwell
  • Raj Shah
  • Paul Strasser
  • Andy Miller

Absent

  • none

Guests

Minutes

Meeting called to order by at PM

Treasurers Report

  • current treasurer report

COVID-19

  • Space Report
    • Supply report

Unfinished Business

New CDC guidelines masks

  • Previous Status
    • discussion was had about member concerns regarding new CDC mask guidelines and our policy - 5/18/21
    • changes to current rule were decided on and will be proposed to membership - 5/18/21
    • with new opening restrictions lifted, members have expressed desire to return to mission of providing an open space for the community - 6/15/2021
    • BOARD VOTE to remove all COVID-19 restrictions: 6-for, 0-against, 1-abstaining- 6/15/2021
    • board will encourage membership to follow current CDC guidelines as a part of being excellent to each other (there will be no board enforcement) - 6/15/2021
      • for this reason, we will still provide masks and sanitizer- 6/15/2021
    • goal is to have an in-person Tuesday night meeting next week; emails to membership will be sent out ASAP- 6/15/2021
    • space needs lots of clean-up; Steff and Andy will try to organize a clean-up day this Sunday- 6/15/2021
  • Update*


Adding New Members

  • Previous Status
    • Steff agreed to send out email to members to get their opinions - - 2/16/2021
    • based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
    • discussed suggested process: - 3/16/2021
      • electronically accepted form--maybe PDF signatures - 3/16/2021
      • submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) - 3/16/2021
      • contact member sponsors to verify support - 3/16/2021
    • will solidify process later
    • Daniel Volunteered to help get the process streamlined and online. - 3/16/2021
    • Daniel suggested having two directors agree to be in a very short Zoom meeting/breakout room to verify the IDs of prospective members - 4/20/21
    • Per the bylaws, membership requires a signature--it can be an e-signature, but it has to be a signature, not an email - 4/20/21
    • Steff volunteered to turn membership form into an online Adobe form that can be signed electronically - 4/20/21
    • Raj located KY law that states an emailed signature ("s/Firstname Lastname" formatting) can be used as a signature -4/20/21
      • Signature emails need to be saved/kept track of - 4/20/21
    • Secretary has to verify membership form, cannot be another board member - 4/20/21
    • Danielle will attempt to start streamlining the process with Andy's assistance - 5/18/21
    • Andy has worked hard to acquire all the files & confirmations needed for online memberships; he has already processed 10 new members- 6/15/2021
    • there will be a board member present on Tuesday nights to assist in the membership process- 6/15/2021


  • Update


New Financial Software

  • Previous Status
    • Steff to present possible options - - 2/16/2021
    • options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021
    • Steff feels it would be preferable to learn how to use Pike13 for what we need rather than to switch over to another system right now, no disagreement - 4/20/21
    • Steff intends to set up Pike13 training - 4/20/21
    • Daniel has offered assistance, as Steff intends to table plans for now to avoid burnout - 5/18/21
    • Steff intends to arrange a Pike13 training sometime in mid-July - 6/15/2021


  • Update


Parking Lot cars being towed

  • Previous Status
    • Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
    • landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021


  • Update
    • Steffanie didn't try and contact them will put on calendar to make a more concentrated effort this month


Flooding

  • Previous Status
  • Andy spoke to landlord, got plumber to check sump pump and indoors- 6/15/2021


  • Update


Air Compressor/Laser Issue

  • Previous Status
  • breaker/laser issue remains unresolved
  • laser lens keeps getting dirty because the air compressor has oil in it and needs to be cleaned; that is a relatively easy fix that Steff plans to do, possibly Sunday - 6/15/2021


  • Update
  • Talked to John McCord and was already done

New Business

Close

Meeting was adjourned at PM
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