O&D Meeting 8/17/2021: Difference between revisions

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= Attendance=
= Attendance=
=== Directors ===
=== Directors ===
 
*Steff
*Madeline
*Danielle
*Jim
*Raj
*Paul
*Andy


=== Absent ===
=== Absent ===
 
none


=== Guests ===
=== Guests ===
 
*Daniel J.
*Charles L.


= Minutes =  
= Minutes =  
:Meeting called to order by at Steff at PM
:Meeting called to order by at Steff at 9:06 PM


== Treasurers Report ==
== Treasurers Report ==
* current treasurer report
* current treasurer report
**current member count:  
**current member count: 70


== COVID-19 ==
== COVID-19 ==
* Space Report - all is (reasonably) well, noticeably cleaner
* Space Report - staying (somewhat) clean
** Supply report - good
** Supply report - good


= Unfinished Business =
= Unfinished Business =


<span style= "font-size:18px;"> '''New CDC guidelines masks''' </span>
=== Adding New Members ===
*'''Previous Status'''
**discussion was had about member concerns regarding new CDC mask guidelines and our policy - 5/18/21
**changes to current rule were decided on and will be proposed to membership - 5/18/21
**with new opening restrictions lifted, members have expressed desire to return to mission of providing an open space for the community - 6/15/2021
**BOARD VOTE to remove all COVID-19 restrictions: 6-for, 0-against, 1-abstaining- 6/15/2021
**board will encourage membership to follow current CDC guidelines as a part of being excellent to each other (there will be no board enforcement) - 6/15/2021
***for this reason, we will still provide masks and sanitizer- 6/15/2021
**goal is to have an in-person Tuesday night meeting next week; emails to membership will be sent out ASAP- 6/15/2021
**space needs lots of clean-up; Steff and Andy will try to organize a clean-up day this Sunday- 6/15/2021
**Steff will add current CDC recommendations to safety reminders in Tuesday meetings - 7/20/2021
**resolved
 
*'''Update'''*
 
 
<span style= "font-size:18px;"> '''Adding New Members''' </span>
*'''Previous Status'''
*'''Previous Status'''
** Steff agreed to send out email to members to get their opinions - - 2/16/2021
** Steff agreed to send out email to members to get their opinions - - 2/16/2021
Line 60: Line 51:


*'''Update'''
*'''Update'''
**board members can be on site prior to monthly board meeting to help sign up (can have slightly abridged regular meeting if necessary)
**Danielle will send out notification email for new members
**email notification should (eventually) be codified in bylaws --Charles




 
=== New Financial Software ===
<span style= "font-size:18px;"> '''New Financial Software''' </span>
*'''Previous Status'''
*'''Previous Status'''
** Steff to present possible options - - 2/16/2021
** Steff to present possible options - - 2/16/2021
Line 74: Line 67:
**Steff has not gotten return contact from Pike13 for support, Jim will try contacting- 7/20/2021
**Steff has not gotten return contact from Pike13 for support, Jim will try contacting- 7/20/2021
**Tim: our Pike13 subscription no longer supports waiver - may require new contract/plan- 7/20/2021
**Tim: our Pike13 subscription no longer supports waiver - may require new contract/plan- 7/20/2021


*'''Update'''
*'''Update'''
**Daniel will contact Pike13, hopefully connect board with relevant info


 
=== Parking Lot cars being towed''' ===
<span style= "font-size:18px;">  '''Parking Lot cars being towed''' </span>
*'''Previous Status'''
*'''Previous Status'''
**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
**landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021
**landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021
**Steffanie didn't try and contact them wiput on calendar to make a more concentrated effort this month- 7/20/2021
**Steffanie didn't try and contact them will put on calendar to make a more concentrated effort this month- 7/20/2021


*'''Update'''
*'''Update'''
**Andy will reach out to landlord




=== Members Not in Good Standing ===
*'''Previous Status'''
*'''Previous Status'''
=== Members Not in Good Standing ===
*Andy - need grace period or some policy revision that makes dues collecting more compassionate; back dues should not be only obstacle for a responsible member- 7/20/2021
*Andy - need grace period or some policy revision that makes dues collecting more compassionate; back dues should not be only obstacle for a responsible member- 7/20/2021
*Bylaws have frustrating technical interpretations for this, and better interpretation/overhaul could really help- 7/20/2021
*Bylaws have frustrating technical interpretations for this, and better interpretation/overhaul could really help- 7/20/2021
Line 96: Line 89:


*'''Update'''
*'''Update'''
 
**tabled until further interest/availability for detailed pursuit


= New Business =
= New Business =


 
=== Makership Committee ===
**looking to run new committee
**Paul will draft email to membership requesting leadership


= Close =
= Close =
: Meeting was adjourned at
: Meeting was adjourned at 10:39 PM

Revision as of 15:18, 19 September 2021

Attendance

Directors

  • Steff
  • Madeline
  • Danielle
  • Jim
  • Raj
  • Paul
  • Andy

Absent

none

Guests

  • Daniel J.
  • Charles L.

Minutes

Meeting called to order by at Steff at 9:06 PM

Treasurers Report

  • current treasurer report
    • current member count: 70

COVID-19

  • Space Report - staying (somewhat) clean
    • Supply report - good

Unfinished Business

Adding New Members

  • Previous Status
    • Steff agreed to send out email to members to get their opinions - - 2/16/2021
    • based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
    • discussed suggested process: - 3/16/2021
      • electronically accepted form--maybe PDF signatures - 3/16/2021
      • submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) - 3/16/2021
      • contact member sponsors to verify support - 3/16/2021
    • will solidify process later
    • Daniel Volunteered to help get the process streamlined and online. - 3/16/2021
    • Daniel suggested having two directors agree to be in a very short Zoom meeting/breakout room to verify the IDs of prospective members - 4/20/21
    • Per the bylaws, membership requires a signature--it can be an e-signature, but it has to be a signature, not an email - 4/20/21
    • Steff volunteered to turn membership form into an online Adobe form that can be signed electronically - 4/20/21
    • Raj located KY law that states an emailed signature ("s/Firstname Lastname" formatting) can be used as a signature -4/20/21
      • Signature emails need to be saved/kept track of - 4/20/21
    • Secretary has to verify membership form, cannot be another board member - 4/20/21
    • Danielle will attempt to start streamlining the process with Andy's assistance - 5/18/21
    • Andy has worked hard to acquire all the files & confirmations needed for online memberships; he has already processed 10 new members- 6/15/2021
    • there will be a board member present on Tuesday nights to assist in the membership process- 6/15/2021
    • attempt to have O&D commit to a regular, possibly scheduled rotation to cover on-site Tuesday night access to sign up new members- 7/20/2021
  • Update
    • board members can be on site prior to monthly board meeting to help sign up (can have slightly abridged regular meeting if necessary)
    • Danielle will send out notification email for new members
    • email notification should (eventually) be codified in bylaws --Charles


New Financial Software

  • Previous Status
    • Steff to present possible options - - 2/16/2021
    • options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021
    • Steff feels it would be preferable to learn how to use Pike13 for what we need rather than to switch over to another system right now, no disagreement - 4/20/21
    • Steff intends to set up Pike13 training - 4/20/21
    • Daniel has offered assistance, as Steff intends to table plans for now to avoid burnout - 5/18/21
    • Steff intends to arrange a Pike13 training sometime in mid-July - 6/15/2021
    • Steff has decided on Pike13 for now- 7/20/2021
    • Steff has not gotten return contact from Pike13 for support, Jim will try contacting- 7/20/2021
    • Tim: our Pike13 subscription no longer supports waiver - may require new contract/plan- 7/20/2021
  • Update
    • Daniel will contact Pike13, hopefully connect board with relevant info

Parking Lot cars being towed

  • Previous Status
    • Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
    • landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021
    • Steffanie didn't try and contact them will put on calendar to make a more concentrated effort this month- 7/20/2021
  • Update
    • Andy will reach out to landlord


Members Not in Good Standing

  • Previous Status
  • Andy - need grace period or some policy revision that makes dues collecting more compassionate; back dues should not be only obstacle for a responsible member- 7/20/2021
  • Bylaws have frustrating technical interpretations for this, and better interpretation/overhaul could really help- 7/20/2021
  • Steff will restart Handbook Committee- 7/20/2021


  • Update
    • tabled until further interest/availability for detailed pursuit

New Business

Makership Committee

    • looking to run new committee
    • Paul will draft email to membership requesting leadership

Close

Meeting was adjourned at 10:39 PM
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