O/D Meeting 3/24/2015

Attendees

• Officers and Directors present
  • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
• Others present
  • Terry, Raj, Will, Tim, Joseph, John, Josh, Jason, Charles

Old Business

• E-Waivers
• AC installation
• Community Foundation Day of Giving (May)
• Makership
  • List of winners on the wiki? Would be good to have a list of their projects.
  • Written project feedback was not formally required. May need to amend this?
  • Need to have them update the wiki, write a blog post, etc.
• Workshops
• LVL1 Membership Application Processing
• Business Cards

New Business

• Member Generation & Retention
• Renter Responsibilities & Neighbor Respect
  • Need proactive solutions and not reactive measures
• Fixing Broken Things Fatigue?
• Budget
• Unsafe Working Conditions

Minutes

Old Business

• E Waivers
  • First pass on iPad2 membership automation system; working well
  • Possible FAP on iPad2s to fulfill system
  • Need to secure the tablets
    • Will be secured to kiosk and space
  • Data stored with docusign program and stored on the cloud
  • Want to switch payment provider
    • Members need to cancel paypal and sign up for this new service
• AC Installation
  • All equipment in
  • Need to install; need help with this
  • Can run duct work now
  • Cannot easily install heater into the line
  • Heating Solution for Next Winter
    • Need to focus on insulation
    • Some programs and grants available for helping non-profits trying to reduce their bill
    • No building permit required
• Community Foundation Day of Giving (October; might happen in July)
  • Need to talk to Brad
  • Ben will work on Community Foundation & social networking
  • Find things to use money for
  • Other grants & funding opportunities
    • Kroger has a rolling donation setup with their Kroger Plus Card
    • Also Amazon Smile
• Makerships
  • Need to push on social media
  • Jose will follow through on his commitment by next board meeting
• Workshops
  • Danielle is wanting to start a Workshop-of-the-Day, a regular workshop about every other week
    • Need to set agenda; taking care of logistics issues with setting up workshops
  • Charles' experience with workshop: hard to get people to go through eventbrite but personal ties helped to get people in
  • Best days for workshops seems to be Friday to show off the community of LVL1
  • Welding workshops may resume when Patrick gets more personal time
  • Terry is wanting to host woodworking workshops; may tie into Danielle's idea
• LVL1 Membership Application Processing
  • See Ewaivers discussion
• Business Cards
  • Need to pester Joseph
  • Need help with signage to show where LVL1 entrance is
  • Check city for flood wall mural

New Business

• Concrete Canoe Team Cleanup
  • Tasks
    • Server cleaning on the outside casing; compressed air
    • Clean bar
    • Mop floors
    • Offer to clean member storage
    • Large flat surface areas
  • Timeline
    • Tasks to be complete by April 3rd
  • Nathan will help supervise cleaning
  • Will will start on Tuesday
• Member Generation & Retention
  • Patrick's Thoughts
    • Image we're projecting on Google Group: not showing the fun, competing for their entertainment dollars
    • If message board is the only way we present ourselves then that is the problem - Jose
    • Webpage & updated blogs would help project a better image of LVL1
    • May need to revamp website to move it away from a blog and add flickr feed
  • Need to reconcile membership list again
  • Danielle's Thoughts
    • Our climate was terrible this winter; activity level plummet
    • Convention presence; need more active outreach effort
      • Need to contribute judges for events in exchange for publicity
      • Supply volunteers for MakerMobile
  • Let's have a membership drive!
  • Raj's Thoughts
    • Why don't we have video streaming?
    • No one has really made a setup that's reliable
    • Sean will take of this setup
  • Nathan's Thoughts
    • FirstBuild is good competition and we need to compete with activity and culture
    • Need to keep more open hours
  • Need to be friendly to new people
  • Optional: alert website that space is open
  • Need directors to talk to new folks more to set the expectation in the culture
  • Email Patrick what you can teach for learn@lvl1
  • Need to fix the LVL1 Tour
    • Take away option for people to give the tour and have a long time member or director give the tour
    • Need official greeter role
• Renter Responsibilities & Neighbor Respect
  • Nathan: Need proactive solutions and not reactive measures
  • Need more signage for laser cutter fumes
  • Need to define policies
    • No painting in the space
    • No power tools/dust making outside the bunker
    • Leave laser cutter on and fan running for 5 minutes
  • Ben's Thoughts
    • Need basic plan for where we can store things
    • Do not need to find a new space/sign a lease
• Fixing Broken Things Fatigue?
  • Mend it Mondays
• Budget
  • Need to build membership
• Unsafe Working Conditions
  • Metal plates on the floor need to be bolted to the floor
  • Spacing out tools
  • Need to swap drill presses
  • Need to grind down brick wall in woodshop
  • Mend it Monday: Air compressor
  • More lights in the wood shop & metal shop