O&D Meeting 03/19/2024

Agenda

Old Action Items

• Regular Email of Membership Number - TiFF
• Planar - Jeff
• Email about Pot Luck-Spaghetti
• Text Landlord about lease - Kevin
• Broken Response - Kevin
• RFID Coke Machine - Doc
• Laddered CD's

Old Business

• Soda Machine Stuff - Lock-a-doc
• Lawyer Stuff / Wavier
• Selling the Makerbot and Biques
• Planar Replacement
• Cameras in Wood Shop
• Food on Tuesdays
• Mural discussion - Adam
• Promotional Materials - Adam

Membership Report

• 78 dues-paying members in good standing for February.

Treasurer Report

• February numbers were upside-down. Revenue (at $3,894.15) was less than Expense (at $5,330.68) for a Net loss of ($1,436.53) primarily due to two large bills and the increased monthly rent.
• February Financial Reports
  • LVL1-StatementOfActivities-202402.pdf
  • LVL1-StatementOfFinancialPosition-20240229.pdf
• Discuss spreading out BIG bills.
  • Proposed LG&E Bill Leveling Implementation = Create a $1,000 "LG&E Bill Leveling" reserve for 2024. Then draw from, or add to that reserve each month based on if the actual monthly LG&E bill is more than, or less than a determined average ($680 per month for 2024). Each LG&E monthly expense is "leveled" at $680 during 2024. The reserve fund value fluctuates (+/-) each month; but returns to $1,000 at year end. The process then repeats in subsequent years.
  • Every February, we have a Pike13 Advantage annual service fee at $1,416.00. If we start to reserve $142.60 per month, over the next 10 months (Apr/24 to Jan/25) we will have the next needed $1,416 next February 2025 and beyond.
• Working with Daniel Johnsen and Tiffany, intending to transition from Quickbooks Desktop (single PC version) to Quickbooks Online (5 online users) accounting software, hopefully during March, and then back-populate the accounting for all of 2024.
• Encourage success via OOPS initiatives to grow membership and increase revenue.

New Business

• Battery disposal bin request
• Policy of Sponsoring New Members - Charles
• Repair Fair

Action Items for Next Meeting

Email out membership count. - Tiff

Call Landlord about lease signing and getting a copy to a email. -Danielle

Add James (and soon Carson) to Emailing list. -Danielle

Start CD's for 2500 a month. - Jim

Hors d'oeuvres is April's Pitch in and send out email. - Kevin

Ask landlord about food truck for May. - Tiff

Email Carson about makership. - Kevin

Cancel Flicker paypal. - Jim

Account for makerships. - Jim

Talk to Raj and Sean about allowance process for budget. - Charles

Oops Email for April meeting date on Discord. - Danielle

Look for quotes on brochures. - Adam

Categorizing Monthly Purchases

• Will work toward a formalized procedure to make sure it continues; possible bylaw change for annual meeting

Minutes

March Board Meeting Minutes board: Tiffany, Kevin F, Charles L, Danielle, Adam members: Klingon Tim (Tim Heliers)

meeting commenced: 9:50 pm meeting concluded: 11:09 pm

Old Action Items:

• Discussed sending out a regular email regarding membership numbers. Tiffany will TRY to remember to send out an email at the end of the month or the beginning of the next month regarding this.
• Planer – Jeff gave his briefing regarding the planer tonight. We need to decide if we want a planer, if we want one that’s large, or what.
• Email about potluck.
• Text landlord about lease. Kevin F did that and received a response in February. We haven’t heard back since. Danielle will follow-up.
• Broken response – Discussed having a nice “received your email” response.
• RFID soda machine – One of the people to whom Adam gave a tour tonight is talking with Doc right now about it.
• CDs – Jim discussed laddering CD investments. We discussed as a group how much we could lock up in CDs and still comfortably operate. After discussion, it was decided that we will start laddered CDs with $2,500 in March and every month following.

Old Business:

• Soda Machine Stuff - Lock-a-doc
• Lawyer Stuff / Wavier – Raj isn’t here to discuss.
• Selling the Makerbot and Biques – don’t have an update from Metal Matt regarding this.
• Planer Replacement – Jeff gave his discussion tonight during the open meeting. Membership needs to discuss: Is it something we need, how big, etc.
• Cameras in Wood Shop – Doc has installed the cameras in the woodshop. Not the final location Doc wants, but it’s
• Food on Tuesdays – Been a success so far. The fund is in the black. Ideas for first week next month: hors d’oeuvres. Idea for June: Soups, salads, and sandwiches. Also, Tiffany and Frank suggested bringing the food truck; let’s set that up as May 7th.
• Mural discussion – Adam
• Promotional Materials – Adam. Tri-fold is done. We should have something for the table for Repair Fair. Discussed printing it here.

Membership Report:

• 78 dues-paying members in good standing for February.
• Two makerships were awarded for March: James and Carson. James is set up, but Carson is not yet.

Treasurer Report:

• February numbers were upside-down. Revenue (at $3,894.15) was less than Expense (at $5,330.68) for a Net loss of ($1,436.53) primarily due to two large bills and the increased monthly rent.
• February Financial Reports
  • LVL1-StatementOfActivities-202402.pdf
  • LVL1-StatementOfFinancialPosition-20240229.pdf
• Discuss spreading out BIG bills.
  • Proposed LG&E Bill Leveling Implementation = Create a $1,000 "LG&E Bill Leveling" reserve for 2024. Then draw from, or add to that reserve each month based on if the actual monthly LG&E bill is more than, or less than a determined average ($680 per month for 2024). Each LG&E monthly expense is "leveled" at $680 during 2024. The reserve fund value fluctuates (+/-) each month; but returns to $1,000 at year end. The process then repeats in subsequent years.
  • Every February, we have a Pike13 Advantage annual service fee at $1,416.00. If we start to reserve $142.60 per month, over the next 10 months (Apr/24 to Jan/25) we will have the next needed $1,416 next February 2025 and beyond.
• MUCH DISCUSSION was had regarding the leveling process, whether it needs to be a membership vote, or what is the best way to handle this.
• Working with Daniel Johnsen and Tiffany, intending to transition from Quickbooks Desktop (single PC version) to Quickbooks Online (5 online users) accounting software, hopefully during March, and then back-populate the accounting for all of 2024.
• Encourage success via OOPS initiatives to grow membership and increase revenue.

New Business:

• Discussed battery disposal bin request, and how e-waste used to cover this but how it became a problem for LVL1.
• Policy of Sponsoring New Members – Charles. Discussed how three meetings is the basic benchmark for having people attend before becoming new members.
• We have the Repair Fair, the library makerspace initiative, the steampunk thing, as outreach items coming up to try to increase membership.
• Date set for the next OOPS meeting is April 14th on Discord and Danielle will announce it on the members’ list.
• Tim H is going to try to fix the small laser. It took LVL1 forever to receive the smoothie board for the small laser, and it never got installed. There’s been a large lack of communication regarding the small laser repairs and its functionality. So, Tim is going to take on the project of trying to get it running again. Put a sign on it to denote that it’s not trash.

Round Table:

• No round table items.

Action Items for Next Meeting:

• Danielle will get in touch with the landlord about reviewing and signing the lease.
• Jim is going to start $2,500/month CDs beginning with March.
• First Tuesday potluck meal will be hors d’oeuvres; Kevin F. will notify membership.
• Tiffany will talk to the landlord about having food truck in May.
• Kevin will email Carson about makership.
• Jim will look into canceling the Flickr payment via PayPal.
• Charles will have a discussion with Raj and Sean regarding the allowance process for a “leveling fund” for Pike 13 and LG&E.
• Danielle will notify membership of OOPS meeting on April 14th.
• Tif will email membership count to membership/board on a monthly basis.
• Adam will look for quotes for brochures.

Categorizing Monthly Purchases:

• Will work toward a formalized procedure to make sure it continues; possible bylaw change for annual meeting

meeting concluded: 11:09 pm