Difference between revisions of "O/D Meeting 2/16/2021"

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= Attendees =
 
= Attendees =
 
Present
 
Present
 +
* Steff M.
 +
* Madeline S.
 +
* Jim K.
 +
* Danielle B.
 +
* Raj S.
 +
* Paul S.
 +
* Andy M.
 +
 
Absent
 
Absent
 +
* (none)
 +
 
Guests
 
Guests
 +
* JAC
 +
* Rayna
 +
* Joe
 +
* Charles "The Hat"
 +
* Tiff
 +
* Mike H.
  
 
= Minutes =  
 
= Minutes =  
−
:: Meeting called to order by
+
:Meeting called to order by Steff
 +
 
 +
== Treasurers Report ==
 +
* current treasurer report
 +
* Jim notes that the lower number of members will probably nullify our budget in the coming months
 +
 
 +
== COVID-19 ==
 +
* Space Report
 +
** Supply report
 +
** Current state of the space
 +
* Space has plenty of COVID supplies
 +
* Space is very cold -- Andy will contact landords
  
 
= Unfinished Business =
 
= Unfinished Business =
−
:<span style= size:34px; color:red;> '''Proposed Mask Rule''' </span>  
+
<span style= "font-size:18px;"> '''Proposed Mask Rule''' </span>
 +
* '''Previous Status'''
 +
** The floor of what must be followed will be the state, local and federal requirements - 1/19/2020
 +
** Steffanie and Raj agree to do research into what current regulations are to figure out Lvl1 requirements - 1/19/2020
 +
** Steffanie to send an email to the membership by weeks end asking for membership input on requiring additional rules - 1/19/2020
 +
*'''Updates'''
 +
** Most members (who responded) requested maximum protections
 +
** Will propose rules: six feet apart, wear mask at all times, sanitize work area--unanimous vote by board
 +
**safety of gaining members during this time discussed -- resolved to discuss with membership
 +
 
 +
<span style= "font-size:18px;"> '''Definition of a Member in Good Standing''' </span>
 +
*'''Previous Status'''
 +
** What makes a member in good standing - 1/19/2020
 +
** Is payment to dynamic making it hard to know when payment should be expected for FAPS and if a member is in good standing - 1/19/2020
 +
** Steffanie proposes looking at this later and potentially looking at software that should make this easier - 1/19/2020
 +
** Board agrees to discuss this later and look into and talk about potential solutions - 1/19/2020
 +
*'''Update'''
 +
**somewhat resolved by discussing the bylaws in prior meeting, but still worthy of discussion
 +
**will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity
 +
 
 +
<span style= "font-size:18px;"> '''Membership report''' </span>
 
*'''Previous Status'''
 
*'''Previous Status'''
 +
** 63 members in good standing at time of election - 1/19/2020
 +
** Danielle to send PEE (Post Election Email) to members who haven’t voted for 2 consecutive years - 1/19/2020
 +
** Made charts using Pike13 data vs. financial data and got different membership numbers -- indicates calendar-based payment fluctuations - 1/19/2020
 +
** Reported incorrect status of budget last year because we didn’t know correct number of members; it had been below 68 for three consecutive months, and was thus void - 1/19/2020
 +
*'''Update'''
 +
**current quorum is 32 -- reported by Tiff
  
−
== Digital Outreach ==
+
<span style= "font-size:18px;"> '''Digital Outreach''' </span>
−
* Online Events
+
*'''Previous Status'''
−
* Hackathons
+
** Andy discussed his upcoming events he's hosting - 1/19/2020
 +
** Madeline is continuing to host Threadsday Thursday - 1/19/2020
 +
** Danielle wants to make a virtual calendar to promote upcoming virtual Events - 1/19/2020
 +
** Look into encouraging members to host virtual events/ would like to see people teaching things easy to do in a virtual environment (ex. Blender, Maya , Unity, VCarve) - 1/19/2020
 +
 
 +
*'''Update'''
 +
**virtual calendar still on the way -- reported by Danielle
 +
 
 +
<span style= "font-size:18px;"> '''Laser Lens / Air Assist''' </span>
 +
*'''Previous Status'''
 +
** The lens on the laser is getting destroyed because the air assist it not being turned on - 1/19/2020
 +
** A member recently hooked the laser to the air compressor in the metal shop - 1/19/2020
 +
** Not knowing the dependencies of the air compressor the air assist is not being turned on - 1/19/2020
 +
** Jose brings up that the laser is a safety issue and that know one should hack the laser - 1/19/2020
 +
** Board Votes 6 to 1 (Paul voting against) to disable the laser until we can figure out a proper solution - 1/19/2020
 +
** Steffanie to send an email to the members letting them know about the laser will be disabled temporarily until it can be safely operated. - 1/19/2020
 +
** The board agrees to be quick and transparent the hope is not to punish the members but just figure out what needs to be done and access from there. - 1/19/2020
  
−
== Finance and Member Report ==
+
*'''Update'''
 +
**Steff did research--we should install secondary air assist or simply leave the air compressor on all the time
 +
**installing secondary air assist is preferable -- Steff will send out email to coordinate
  
−
== Members and Budget ==
+
<span style= "font-size:18px;"> '''Board to go over Bylaws together''' </span>
−
* Quorum and number of members
+
*'''Previous Status'''
−
* Budget, if passed, is void after three consecutive months with BELOW 68 members. (section 13.1.2.4)
+
** Board agrees to meet February 3rd at 6:30pm to go over bylaws together and things they want to be accomplished as a board in the upcoming year
  
−
== COVID-19 ==
+
*'''Update'''
−
* Space Report
 
−
** Supply report
 
−
** Current state of the space
 
  
 +
**found some "spaghetti bylaws" that we might push to clear up when we try making a handbook in the future
  
 +
= New Business =
 +
'''I would like to formally announce the donation of up to 3 - 3d printers and 1 resin printer that will be donated by Hector Lorenzo from [[Fabreeko.com]'''
  
 +
I want to make sure that we make a sign and post his website around the 3d printer area.
 +
We will discuss safety aspects of safety and training in order to use the resin printer at a future meeting.
  
 +
From Andy Miller
  
−
== Laser Lens / Air Assist ==
+
Steff created new Google nonprofit drive, hope to move important things there and eventually delete the old shared drive.
  
−
== Round Table ==
+
= Announcements =  
  
−
= Minutes =
+
= Close =  
 +
: Meeting was adjourned at 10:30 PM

Latest revision as of 06:12, 23 February 2021


Attendees

Present

  • Steff M.
  • Madeline S.
  • Jim K.
  • Danielle B.
  • Raj S.
  • Paul S.
  • Andy M.

Absent

  • (none)

Guests

  • JAC
  • Rayna
  • Joe
  • Charles "The Hat"
  • Tiff
  • Mike H.

Minutes

Meeting called to order by Steff

Treasurers Report

  • current treasurer report
  • Jim notes that the lower number of members will probably nullify our budget in the coming months

COVID-19

  • Space Report
    • Supply report
    • Current state of the space
  • Space has plenty of COVID supplies
  • Space is very cold -- Andy will contact landords

Unfinished Business

Proposed Mask Rule

  • Previous Status
    • The floor of what must be followed will be the state, local and federal requirements - 1/19/2020
    • Steffanie and Raj agree to do research into what current regulations are to figure out Lvl1 requirements - 1/19/2020
    • Steffanie to send an email to the membership by weeks end asking for membership input on requiring additional rules - 1/19/2020
  • Updates
    • Most members (who responded) requested maximum protections
    • Will propose rules: six feet apart, wear mask at all times, sanitize work area--unanimous vote by board
    • safety of gaining members during this time discussed -- resolved to discuss with membership

Definition of a Member in Good Standing

  • Previous Status
    • What makes a member in good standing - 1/19/2020
    • Is payment to dynamic making it hard to know when payment should be expected for FAPS and if a member is in good standing - 1/19/2020
    • Steffanie proposes looking at this later and potentially looking at software that should make this easier - 1/19/2020
    • Board agrees to discuss this later and look into and talk about potential solutions - 1/19/2020
  • Update
    • somewhat resolved by discussing the bylaws in prior meeting, but still worthy of discussion
    • will later have a meeting to cement some SOP for LVL1 treasurers to reduce ambiguity

Membership report

  • Previous Status
    • 63 members in good standing at time of election - 1/19/2020
    • Danielle to send PEE (Post Election Email) to members who haven’t voted for 2 consecutive years - 1/19/2020
    • Made charts using Pike13 data vs. financial data and got different membership numbers -- indicates calendar-based payment fluctuations - 1/19/2020
    • Reported incorrect status of budget last year because we didn’t know correct number of members; it had been below 68 for three consecutive months, and was thus void - 1/19/2020
  • Update
    • current quorum is 32 -- reported by Tiff

Digital Outreach

  • Previous Status
    • Andy discussed his upcoming events he's hosting - 1/19/2020
    • Madeline is continuing to host Threadsday Thursday - 1/19/2020
    • Danielle wants to make a virtual calendar to promote upcoming virtual Events - 1/19/2020
    • Look into encouraging members to host virtual events/ would like to see people teaching things easy to do in a virtual environment (ex. Blender, Maya , Unity, VCarve) - 1/19/2020
  • Update
    • virtual calendar still on the way -- reported by Danielle

Laser Lens / Air Assist

  • Previous Status
    • The lens on the laser is getting destroyed because the air assist it not being turned on - 1/19/2020
    • A member recently hooked the laser to the air compressor in the metal shop - 1/19/2020
    • Not knowing the dependencies of the air compressor the air assist is not being turned on - 1/19/2020
    • Jose brings up that the laser is a safety issue and that know one should hack the laser - 1/19/2020
    • Board Votes 6 to 1 (Paul voting against) to disable the laser until we can figure out a proper solution - 1/19/2020
    • Steffanie to send an email to the members letting them know about the laser will be disabled temporarily until it can be safely operated. - 1/19/2020
    • The board agrees to be quick and transparent the hope is not to punish the members but just figure out what needs to be done and access from there. - 1/19/2020
  • Update
    • Steff did research--we should install secondary air assist or simply leave the air compressor on all the time
    • installing secondary air assist is preferable -- Steff will send out email to coordinate

Board to go over Bylaws together

  • Previous Status
    • Board agrees to meet February 3rd at 6:30pm to go over bylaws together and things they want to be accomplished as a board in the upcoming year
  • Update
    • found some "spaghetti bylaws" that we might push to clear up when we try making a handbook in the future

New Business

I would like to formally announce the donation of up to 3 - 3d printers and 1 resin printer that will be donated by Hector Lorenzo from [[Fabreeko.com]

I want to make sure that we make a sign and post his website around the 3d printer area. We will discuss safety aspects of safety and training in order to use the resin printer at a future meeting.

From Andy Miller

Steff created new Google nonprofit drive, hope to move important things there and eventually delete the old shared drive.

Announcements

Close

Meeting was adjourned at 10:30 PM
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