Difference between revisions of "O/D Meeting 7/28/2015"

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** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
 
** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
 
* Others present
 
* Others present
−
** Joe L., Mackenzie, Todd, Brad, Charles, Raj
+
** Joe L., Brad, Charles, Raj, Tim, Trisha
  
 
== Old Business ==
 
== Old Business ==
 
* AC installation
 
* AC installation
 +
** Leg work done
 
* Makership
 
* Makership
 +
** Fund needs to be re-upped
 
* Member Generation & Retention
 
* Member Generation & Retention
 +
** Website chat thingy works well at getting members
 
* Budget
 
* Budget
 +
** Can't sustain another winter while buying tools
 +
** Spending almost as much as we're receiving
 +
** Insurance payment made and we need to increase our coverage
 +
** Tyler checked electric and proved that we're using as much as power as posted
 +
** Meeting with landlords about flooding and door
 +
** Should we consider raising dues cost?
 +
*** Maybe. We'll need to check the costs and benefits.
 +
** Makership: what's the conversion rate?
 +
*** Hard to tell from poor record keeping
 +
** Need to cut down costs of heating.
 +
*** Date set to discuss building insulation
 
* Tiny House Project
 
* Tiny House Project
−
*
+
** Going piece meal
  
 
== New Business ==
 
== New Business ==
−
* Tiny House Project / Grant Management
+
* 3D Printers
−
* Vehicle Purchase?
+
** Zortrax super reliable but $2000
−
* Selling equipment
+
** FAP to get replacement parts
−
* Events: Maker Faires
+
** Jose can donate some parts
 +
* Equipment Repair
 +
** Mend It Monday not very effective
 +
** Need to tackle problem in other fashions
 +
*** More education?
 +
*** Sheets of paper/toe tagging
 +
*** Move Mend It Monday to Wednesday
 +
*** How else can we incentivize
 +
*** Spend first few minutes of Mend It Monday checking equipment status
 +
* Grants
 +
** Community Foundation LOI submitted
 +
*** Need more detailed use of funds
 +
** SBA grant happening at end of August
 +
**
 +
* Signage Opportunities
 +
** Meet second Monday every other month (next August 10th, 10AM, Commission on Public Art) for painting the flood wall
 +
* Kroger Grant
 +
** Restarts in September so wait until then
 +
* Home Depot Foundation Program
 +
** Grant application for weatherization of community groups up to $5000
 +
** Check local Lowes stores for insulation opportunities - especially material donations
 +
* Next meeting set for September 29
  
 
== Minutes ==
 
== Minutes ==
 
=== Old Business ===
 
=== Old Business ===
−
* E-Waivers
+
* AC Install
−
** Done. Thank you Daniel!
+
** Now underway
−
** Collecting data on people visiting the space so we know who we're serving
+
** August 8th install date set
−
* New Membership Management System
 
−
** 1/3 of membership on the new system
 
−
** Auditing membership with the new system; some people thought they were members but weren't paying
 
−
** Daniel needs help processing back failed payments
 
−
** Question: do they need to back pay dues? No. BoD never officially suspended these memberships
 
−
* AC installation
 
−
** Equipment is here
 
−
** Need to tear out old green pipes
 
−
** Nathan will make it happen June 1's Mend it Monday
 
−
* Makership
 
−
** Past month had 5 applicants
 
−
** Enthusiasm for the makership among visitors
 
−
** Probably coming from word of mouth and shared enthusiasm
 
−
* Workshops
 
−
** Mend It Monday a mild success for teaching folks how to use tools
 
−
** Workshop du Jour: Persistence is key
 
−
** Terry's working on workshops
 
−
** If Tiny House project comes through then that will provide upwards of 20 workshops over a 2 year period
 
−
** Requests for lockpicking workshop: June 27th target
 
−
** Charles is going to order components for surface mount soldering 1-on-1 basis
 
−
* Business Cards
 
−
** Need these desperately! Easy for maintaining relationships
 
−
** Card mostly done still, need to add wiki.lvl1.org link and print
 
−
* Member Generation & Retention
 
−
** Numbers moving up: current count 68
 
−
** Excitement is building among visitors
 
−
** Daniel asks people who've visited a few times about their feelings about membership, good conversion rate
 
−
*** "What would it take to make you a member?"
 
−
** Raj's tours are working well
 
−
** Need short info sheet on membership benefit fliers
 
−
*** Daniel has these made and up front
 
−
** Need vinyl cutter camera signage
 
−
** Meetup account still up; needs a few more organizers/managers
 
−
*** Ben will make this a priority
 
−
* Renter Responsibilities & Neighbor Respect
 
−
** Canoe team has cleaned up and no news is good news
 
−
** Landlords dodging window & door issues
 
−
** May need to leverage renter's agreement to get these issues resolved
 
−
* Fixing Broken Things Fatigue?
 
−
** Mend It Monday is working to an extent
 
−
** Put list on whiteboard
 
−
* Budget
 
−
** Need to run reports
 
−
** Biggest expense is rent and weather has been weathered
 
−
** Electric cost is great during the non-winter months
 
−
** Need weatherizing in order to build up coffers to spend on FAPs
 
−
** Sean is handling winterizing of the space
 
−
** Insurance Bill is coming up in June
 
−
*** Need to consider equipment coverage and take inventory
 
−
*** Wiki update-a-thon might help with this effort
 
−
*** Need to label things better
 
−
*** Mackenzie is slated to inventory the tools
 
−
* Unsafe Working Conditions
 
−
** Nothing major noted
 
−
** Need more lighting under couches in main room
 
−
** Need to figure out ballast health
 
  
 
=== New Business ===
 
=== New Business ===
−
* Grants
 
−
** give502
 
−
*** Daniel applied for $25000 grant for shopbot, makership, and education opportunities
 
−
*** Also working with SBA on a $50000 grant
 
−
*** Info available on director's google drive for reusing for grants
 
−
*** Eventbrite has stats on attendance and post workshop surveys
 
−
*** Danielle is going to work on making a generic feedback form
 
−
** Tiny House
 
−
*** Building House on site
 
−
**** "Permanent" parking space
 
−
*** Registration
 
−
**** Utility trailers are not registerable in KY until you take it out of state
 
−
*** Liability
 
−
**** Sean says person's car insurance covers towing the trailer
 
−
**** What about liability for children?
 
−
**** Rider from Jesse on insuring the project
 
−
**** What about people going through house? Need to check liability of this at events
 
−
**** $50000 on low end of requesting
 
−
*** Gheens likes LVL1's mission
 
−
** Kroger's Giving
 
−
*** Sean has everything filled out for this program
 
−
*** LVL1 apply once. Get people to go to Kroger website to register their giving
 
−
** Amazon Smile
 
−
*** BUY THINGS FROM HERE
 
−
** Eligible for Community Foundation for Louisville this year
 
−
*** Check for August rollout
 
−
*** Capacity building grant
 
−
*** LVL1 was the source for the most number of unique donors for their program
 
−
** Day of Giving in October
 
−
* Vehicle Purchase?
 
−
** Insurance liability is too prohibitive
 
−
* Selling equipment
 
−
** Sell at fair market value; offer to members then public list then to the market
 
−
** Daniel will be the point man
 
−
** Need to show that we're disposing the asset for common sense rules
 
−
* Events: Maker Faires
 
−
** Jared is willing to take on organizing events
 
−
* Signage
 
−
** Sean has talked to a number of govt offices about painting the flood wall
 
−
** Might need to track a grant for getting public art that is a sign for LVL1
 
−
** Art can be covered up if/when LVL1 moves
 
−
* Birthday Party on July 8th; 5 years old!
 
−
** Needs to happen the weekend after July 4th
 
−
** Might need to solicit a food truck
 
−
** Conmen will begrudgingly organize this event (aka surprise Jared)
 

Latest revision as of 21:04, 28 July 2015

Attendees

  • Officers and Directors present
    • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
  • Others present
    • Joe L., Brad, Charles, Raj, Tim, Trisha

Old Business

  • AC installation
    • Leg work done
  • Makership
    • Fund needs to be re-upped
  • Member Generation & Retention
    • Website chat thingy works well at getting members
  • Budget
    • Can't sustain another winter while buying tools
    • Spending almost as much as we're receiving
    • Insurance payment made and we need to increase our coverage
    • Tyler checked electric and proved that we're using as much as power as posted
    • Meeting with landlords about flooding and door
    • Should we consider raising dues cost?
      • Maybe. We'll need to check the costs and benefits.
    • Makership: what's the conversion rate?
      • Hard to tell from poor record keeping
    • Need to cut down costs of heating.
      • Date set to discuss building insulation
  • Tiny House Project
    • Going piece meal

New Business

  • 3D Printers
    • Zortrax super reliable but $2000
    • FAP to get replacement parts
    • Jose can donate some parts
  • Equipment Repair
    • Mend It Monday not very effective
    • Need to tackle problem in other fashions
      • More education?
      • Sheets of paper/toe tagging
      • Move Mend It Monday to Wednesday
      • How else can we incentivize
      • Spend first few minutes of Mend It Monday checking equipment status
  • Grants
    • Community Foundation LOI submitted
      • Need more detailed use of funds
    • SBA grant happening at end of August
  • Signage Opportunities
    • Meet second Monday every other month (next August 10th, 10AM, Commission on Public Art) for painting the flood wall
  • Kroger Grant
    • Restarts in September so wait until then
  • Home Depot Foundation Program
    • Grant application for weatherization of community groups up to $5000
    • Check local Lowes stores for insulation opportunities - especially material donations
  • Next meeting set for September 29

Minutes

Old Business

  • AC Install
    • Now underway
    • August 8th install date set

New Business

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