O/D Meeting 7/28/2015: Difference between revisions

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Created page with "== Attendees == * Officers and Directors present ** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose * Others present ** Joe L., Mackenzie, Todd, Brad, Charles, Raj == Ol..."
 
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** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
* Others present
* Others present
** Joe L., Mackenzie, Todd, Brad, Charles, Raj
** Joe L., Brad, Charles, Raj, Tim, Trisha


== Old Business ==
== Old Business ==
* E-Waivers
* New Membership Management System
* AC installation
* AC installation
** Leg work done
* Makership
* Makership
* Workshops
** Fund needs to be re-upped
* LVL1 Membership Application Processing
* Business Cards
* Member Generation & Retention
* Member Generation & Retention
* Renter Responsibilities & Neighbor Respect
** Website chat thingy works well at getting members
* Fixing Broken Things Fatigue?
* Budget
* Budget
* Unsafe Working Conditions
** Can't sustain another winter while buying tools
** Spending almost as much as we're receiving
** Insurance payment made and we need to increase our coverage
** Tyler checked electric and proved that we're using as much as power as posted
** Meeting with landlords about flooding and door
** Should we consider raising dues cost?
*** Maybe. We'll need to check the costs and benefits.
** Makership: what's the conversion rate?
*** Hard to tell from poor record keeping
** Need to cut down costs of heating.
*** Date set to discuss building insulation
* Tiny House Project
** Going piece meal


== New Business ==
== New Business ==
* Tiny House Project / Grant Management
* 3D Printers
* Vehicle Purchase?
** Zortrax super reliable but $2000
* Selling equipment
** FAP to get replacement parts
* Events: Maker Faires
** Jose can donate some parts
* Equipment Repair
** Mend It Monday not very effective
** Need to tackle problem in other fashions
*** More education?
*** Sheets of paper/toe tagging
*** Move Mend It Monday to Wednesday
*** How else can we incentivize
*** Spend first few minutes of Mend It Monday checking equipment status
* Grants
** Community Foundation LOI submitted
*** Need more detailed use of funds
** SBA grant happening at end of August
**
* Signage Opportunities
** Meet second Monday every other month (next August 10th, 10AM, Commission on Public Art) for painting the flood wall
* Kroger Grant
** Restarts in September so wait until then
* Home Depot Foundation Program
** Grant application for weatherization of community groups up to $5000
** Check local Lowes stores for insulation opportunities - especially material donations
* Next meeting set for September 29


== Minutes ==
== Minutes ==
=== Old Business ===
=== Old Business ===
* E-Waivers
* AC Install
** Done. Thank you Daniel!
** Now underway
** Collecting data on people visiting the space so we know who we're serving
** August 8th install date set
* New Membership Management System
** 1/3 of membership on the new system
** Auditing membership with the new system; some people thought they were members but weren't paying
** Daniel needs help processing back failed payments
** Question: do they need to back pay dues? No. BoD never officially suspended these memberships
* AC installation
** Equipment is here
** Need to tear out old green pipes
** Nathan will make it happen June 1's Mend it Monday
* Makership
** Past month had 5 applicants
** Enthusiasm for the makership among visitors
** Probably coming from word of mouth and shared enthusiasm
* Workshops
** Mend It Monday a mild success for teaching folks how to use tools
** Workshop du Jour: Persistence is key
** Terry's working on workshops
** If Tiny House project comes through then that will provide upwards of 20 workshops over a 2 year period
** Requests for lockpicking workshop: June 27th target
** Charles is going to order components for surface mount soldering 1-on-1 basis
* Business Cards
** Need these desperately! Easy for maintaining relationships
** Card mostly done still, need to add wiki.lvl1.org link and print
* Member Generation & Retention
** Numbers moving up: current count 68
** Excitement is building among visitors
** Daniel asks people who've visited a few times about their feelings about membership, good conversion rate
*** "What would it take to make you a member?"
** Raj's tours are working well
** Need short info sheet on membership benefit fliers
*** Daniel has these made and up front
** Need vinyl cutter camera signage
** Meetup account still up; needs a few more organizers/managers
*** Ben will make this a priority
* Renter Responsibilities & Neighbor Respect
** Canoe team has cleaned up and no news is good news
** Landlords dodging window & door issues
** May need to leverage renter's agreement to get these issues resolved
* Fixing Broken Things Fatigue?
** Mend It Monday is working to an extent
** Put list on whiteboard
* Budget
** Need to run reports
** Biggest expense is rent and weather has been weathered
** Electric cost is great during the non-winter months
** Need weatherizing in order to build up coffers to spend on FAPs
** Sean is handling winterizing of the space
** Insurance Bill is coming up in June
*** Need to consider equipment coverage and take inventory
*** Wiki update-a-thon might help with this effort
*** Need to label things better
*** Mackenzie is slated to inventory the tools
* Unsafe Working Conditions
** Nothing major noted
** Need more lighting under couches in main room
** Need to figure out ballast health


=== New Business ===
=== New Business ===
* Grants
** give502
*** Daniel applied for $25000 grant for shopbot, makership, and education opportunities
*** Also working with SBA on a $50000 grant
*** Info available on director's google drive for reusing for grants
*** Eventbrite has stats on attendance and post workshop surveys
*** Danielle is going to work on making a generic feedback form
** Tiny House
*** Building House on site
**** "Permanent" parking space
*** Registration
**** Utility trailers are not registerable in KY until you take it out of state
*** Liability
**** Sean says person's car insurance covers towing the trailer
**** What about liability for children?
**** Rider from Jesse on insuring the project
**** What about people going through house? Need to check liability of this at events
**** $50000 on low end of requesting
*** Gheens likes LVL1's mission
** Kroger's Giving
*** Sean has everything filled out for this program
*** LVL1 apply once. Get people to go to Kroger website to register their giving
** Amazon Smile
*** BUY THINGS FROM HERE
** Eligible for Community Foundation for Louisville this year
*** Check for August rollout
*** Capacity building grant
*** LVL1 was the source for the most number of unique donors for their program
** Day of Giving in October
* Vehicle Purchase?
** Insurance liability is too prohibitive
* Selling equipment
** Sell at fair market value; offer to members then public list then to the market
** Daniel will be the point man
** Need to show that we're disposing the asset for common sense rules
* Events: Maker Faires
** Jared is willing to take on organizing events
* Signage
** Sean has talked to a number of govt offices about painting the flood wall
** Might need to track a grant for getting public art that is a sign for LVL1
** Art can be covered up if/when LVL1 moves
* Birthday Party on July 8th; 5 years old!
** Needs to happen the weekend after July 4th
** Might need to solicit a food truck
** Conmen will begrudgingly organize this event (aka surprise Jared)

Latest revision as of 21:04, 28 July 2015

Attendees

  • Officers and Directors present
    • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
  • Others present
    • Joe L., Brad, Charles, Raj, Tim, Trisha

Old Business

  • AC installation
    • Leg work done
  • Makership
    • Fund needs to be re-upped
  • Member Generation & Retention
    • Website chat thingy works well at getting members
  • Budget
    • Can't sustain another winter while buying tools
    • Spending almost as much as we're receiving
    • Insurance payment made and we need to increase our coverage
    • Tyler checked electric and proved that we're using as much as power as posted
    • Meeting with landlords about flooding and door
    • Should we consider raising dues cost?
      • Maybe. We'll need to check the costs and benefits.
    • Makership: what's the conversion rate?
      • Hard to tell from poor record keeping
    • Need to cut down costs of heating.
      • Date set to discuss building insulation
  • Tiny House Project
    • Going piece meal

New Business

  • 3D Printers
    • Zortrax super reliable but $2000
    • FAP to get replacement parts
    • Jose can donate some parts
  • Equipment Repair
    • Mend It Monday not very effective
    • Need to tackle problem in other fashions
      • More education?
      • Sheets of paper/toe tagging
      • Move Mend It Monday to Wednesday
      • How else can we incentivize
      • Spend first few minutes of Mend It Monday checking equipment status
  • Grants
    • Community Foundation LOI submitted
      • Need more detailed use of funds
    • SBA grant happening at end of August
  • Signage Opportunities
    • Meet second Monday every other month (next August 10th, 10AM, Commission on Public Art) for painting the flood wall
  • Kroger Grant
    • Restarts in September so wait until then
  • Home Depot Foundation Program
    • Grant application for weatherization of community groups up to $5000
    • Check local Lowes stores for insulation opportunities - especially material donations
  • Next meeting set for September 29

Minutes

Old Business

  • AC Install
    • Now underway
    • August 8th install date set

New Business

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