O/D Meeting 5/19/2015: Difference between revisions

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** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
* Others present
* Others present
** Terry, Raj, Will, Tim, Joseph, John, Josh, Jason, Charles
** Joe L., Mackenzie, Todd, Brad, Charles, Raj


== Old Business ==
== Old Business ==
* E-Waivers
* E-Waivers
* New Membership Management System
* AC installation
* AC installation
* Makership
* Makership
Line 14: Line 15:
* Member Generation & Retention
* Member Generation & Retention
* Renter Responsibilities & Neighbor Respect
* Renter Responsibilities & Neighbor Respect
** Need proactive solutions and not reactive measures
* Fixing Broken Things Fatigue?
* Fixing Broken Things Fatigue?
* Budget
* Budget
Line 20: Line 20:


== New Business ==
== New Business ==
* Member Generation & Retention
* Tiny House Project / Grant Management
* Renter Responsibilities & Neighbor Respect
* Vehicle Purchase?
** Need proactive solutions and not reactive measures
* Selling equipment
* Fixing Broken Things Fatigue?
* Events: Maker Faires
* Budget
* Unsafe Working Conditions


== Minutes ==
== Minutes ==
=== Old Business ===
=== Old Business ===
* E Waivers
* E-Waivers
** First pass on iPad2 membership automation system; working well
** Done. Thank you Daniel!
** Possible FAP on iPad2s to fulfill system
** Collecting data on people visiting the space so we know who we're serving
** Need to secure the tablets
* New Membership Management System
*** Will be secured to kiosk and space
** 1/3 of membership on the new system
** Data stored with docusign program and stored on the cloud
** Auditing membership with the new system; some people thought they were members but weren't paying
** Want to switch payment provider
** Daniel needs help processing back failed payments
*** Members need to cancel paypal and sign up for this new service
** Question: do they need to back pay dues? No. BoD never officially suspended these memberships
* AC Installation
* AC installation
** All equipment in
** Equipment is here
** Need to install; need help with this
** Need to tear out old green pipes
** Can run duct work now
** Nathan will make it happen June 1's Mend it Monday
** Cannot easily install heater into the line
* Makership
** Heating Solution for Next Winter
** Past month had 5 applicants
*** Need to focus on insulation
** Enthusiasm for the makership among visitors
*** Some programs and grants available for helping non-profits trying to reduce their bill
** Probably coming from word of mouth and shared enthusiasm
*** No building permit required
* Community Foundation Day of Giving (October; might happen in July)
** Need to talk to Brad
** Ben will work on Community Foundation & social networking
** Find things to use money for
** Other grants & funding opportunities
*** Kroger has a rolling donation setup with their Kroger Plus Card
*** Also Amazon Smile
* Makerships
** Need to push on social media
** Jose will follow through on his commitment by next board meeting
* Workshops
* Workshops
** Danielle is wanting to start a Workshop-of-the-Day, a regular workshop about every other week
** Mend It Monday a mild success for teaching folks how to use tools
*** Need to set agenda; taking care of logistics issues with setting up workshops
** Workshop du Jour: Persistence is key
** Charles' experience with workshop: hard to get people to go through eventbrite but personal ties helped to get people in
** Terry's working on workshops
** Best days for workshops seems to be Friday to show off the community of LVL1
** If Tiny House project comes through then that will provide upwards of 20 workshops over a 2 year period
** Welding workshops may resume when Patrick gets more personal time
** Requests for lockpicking workshop: June 27th target
** Terry is wanting to host woodworking workshops; may tie into Danielle's idea
** Charles is going to order components for surface mount soldering 1-on-1 basis
* LVL1 Membership Application Processing
** See Ewaivers discussion
* Business Cards
* Business Cards
** Need to pester Joseph
** Need these desperately! Easy for maintaining relationships
** Need help with signage to show where LVL1 entrance is
** Card mostly done still, need to add wiki.lvl1.org link and print
** Check city for flood wall mural
 
 
=== New Business ===
* Concrete Canoe Team Cleanup
** Tasks
*** Server cleaning on the outside casing; compressed air
*** Clean bar
*** Mop floors
*** Offer to clean member storage
*** Large flat surface areas
** Timeline
*** Tasks to be complete by April 3rd
** Nathan will help supervise cleaning
** Will will start on Tuesday
* Member Generation & Retention
* Member Generation & Retention
** Patrick's Thoughts
** Numbers moving up: current count 68
*** Image we're projecting on Google Group: not showing the fun, competing for their entertainment dollars
** Excitement is building among visitors
*** If message board is the only way we present ourselves then that is the problem - Jose
** Daniel asks people who've visited a few times about their feelings about membership, good conversion rate
*** Webpage & updated blogs would help project a better image of LVL1
*** "What would it take to make you a member?"
*** May need to revamp website to move it away from a blog and add flickr feed
** Raj's tours are working well
** Need to reconcile membership list again
** Need short info sheet on membership benefit fliers
** Danielle's Thoughts
*** Daniel has these made and up front
*** Our climate was terrible this winter; activity level plummet
** Need vinyl cutter camera signage
*** Convention presence; need more active outreach effort
** Meetup account still up; needs a few more organizers/managers
**** Need to contribute judges for events in exchange for publicity
*** Ben will make this a priority
**** Supply volunteers for MakerMobile
** Let's have a membership drive!
** Raj's Thoughts
*** Why don't we have video streaming?
*** No one has really made a setup that's reliable
*** Sean will take of this setup
** Nathan's Thoughts
*** FirstBuild is good competition and we need to compete with activity and culture
*** Need to keep more open hours
** Need to be friendly to new people
** Optional: alert website that space is open
** Need directors to talk to new folks more to set the expectation in the culture
** Email Patrick what you can teach for learn@lvl1
** Need to fix the LVL1 Tour
*** Take away option for people to give the tour and have a long time member or director give the tour
*** Need official greeter role
* Renter Responsibilities & Neighbor Respect
* Renter Responsibilities & Neighbor Respect
** Nathan: Need proactive solutions and not reactive measures
** Canoe team has cleaned up and no news is good news
** Need more signage for laser cutter fumes
** Landlords dodging window & door issues
** Need to define policies
** May need to leverage renter's agreement to get these issues resolved
*** No painting in the space
*** No power tools/dust making outside the bunker
*** Leave laser cutter on and fan running for 5 minutes
** Ben's Thoughts
*** Need basic plan for where we can store things
*** Do not need to find a new space/sign a lease
* Fixing Broken Things Fatigue?
* Fixing Broken Things Fatigue?
** Mend it Mondays
** Mend It Monday is working to an extent
** Put list on whiteboard
* Budget
* Budget
** Need to build membership
** Need to run reports
** Biggest expense is rent and weather has been weathered
** Electric cost is great during the non-winter months
** Need weatherizing in order to build up coffers to spend on FAPs
** Sean is handling winterizing of the space
** Insurance Bill is coming up in June
*** Need to consider equipment coverage and take inventory
*** Wiki update-a-thon might help with this effort
*** Need to label things better
*** Mackenzie is slated to inventory the tools
* Unsafe Working Conditions
* Unsafe Working Conditions
** Metal plates on the floor need to be bolted to the floor
** Nothing major noted
** Spacing out tools
** Need more lighting under couches in main room
** Need to swap drill presses
** Need to figure out ballast health
** Need to grind down brick wall in woodshop
 
** Mend it Monday: Air compressor
=== New Business ===
** More lights in the wood shop & metal shop
* Grants
** give502
*** Daniel applied for $25000 grant for shopbot, makership, and education opportunities
*** Also working with SBA on a $50000 grant
*** Info available on director's google drive for reusing for grants
*** Eventbrite has stats on attendance and post workshop surveys
*** Danielle is going to work on making a generic feedback form
** Tiny House
*** Building House on site
**** "Permanent" parking space
*** Registration
**** Utility trailers are not registerable in KY until you take it out of state
*** Liability
**** Sean says person's car insurance covers towing the trailer
**** What about liability for children?
**** Rider from Jesse on insuring the project
**** What about people going through house? Need to check liability of this at events
**** $50000 on low end of requesting
*** Gheens likes LVL1's mission
** Kroger's Giving
*** Sean has everything filled out for this program
*** LVL1 apply once. Get people to go to Kroger website to register their giving
** Amazon Smile
*** BUY THINGS FROM HERE
** Eligible for Community Foundation for Louisville this year
*** Check for August rollout
*** Capacity building grant
*** LVL1 was the source for the most number of unique donors for their program
** Day of Giving in October
* Vehicle Purchase?
** Insurance liability is too prohibitive
* Selling equipment
** Sell at fair market value; offer to members then public list then to the market
** Daniel will be the point man
** Need to show that we're disposing the asset for common sense rules
* Events: Maker Faires
** Jared is willing to take on organizing events
* Signage
** Sean has talked to a number of govt offices about painting the flood wall
** Might need to track a grant for getting public art that is a sign for LVL1
** Art can be covered up if/when LVL1 moves
* Birthday Party on July 8th; 5 years old!
** Needs to happen the weekend after July 4th
** Might need to solicit a food truck
** Conmen will begrudgingly organize this event (aka surprise Jared)

Latest revision as of 21:46, 19 May 2015

Attendees

  • Officers and Directors present
    • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
  • Others present
    • Joe L., Mackenzie, Todd, Brad, Charles, Raj

Old Business

  • E-Waivers
  • New Membership Management System
  • AC installation
  • Makership
  • Workshops
  • LVL1 Membership Application Processing
  • Business Cards
  • Member Generation & Retention
  • Renter Responsibilities & Neighbor Respect
  • Fixing Broken Things Fatigue?
  • Budget
  • Unsafe Working Conditions

New Business

  • Tiny House Project / Grant Management
  • Vehicle Purchase?
  • Selling equipment
  • Events: Maker Faires

Minutes

Old Business

  • E-Waivers
    • Done. Thank you Daniel!
    • Collecting data on people visiting the space so we know who we're serving
  • New Membership Management System
    • 1/3 of membership on the new system
    • Auditing membership with the new system; some people thought they were members but weren't paying
    • Daniel needs help processing back failed payments
    • Question: do they need to back pay dues? No. BoD never officially suspended these memberships
  • AC installation
    • Equipment is here
    • Need to tear out old green pipes
    • Nathan will make it happen June 1's Mend it Monday
  • Makership
    • Past month had 5 applicants
    • Enthusiasm for the makership among visitors
    • Probably coming from word of mouth and shared enthusiasm
  • Workshops
    • Mend It Monday a mild success for teaching folks how to use tools
    • Workshop du Jour: Persistence is key
    • Terry's working on workshops
    • If Tiny House project comes through then that will provide upwards of 20 workshops over a 2 year period
    • Requests for lockpicking workshop: June 27th target
    • Charles is going to order components for surface mount soldering 1-on-1 basis
  • Business Cards
    • Need these desperately! Easy for maintaining relationships
    • Card mostly done still, need to add wiki.lvl1.org link and print
  • Member Generation & Retention
    • Numbers moving up: current count 68
    • Excitement is building among visitors
    • Daniel asks people who've visited a few times about their feelings about membership, good conversion rate
      • "What would it take to make you a member?"
    • Raj's tours are working well
    • Need short info sheet on membership benefit fliers
      • Daniel has these made and up front
    • Need vinyl cutter camera signage
    • Meetup account still up; needs a few more organizers/managers
      • Ben will make this a priority
  • Renter Responsibilities & Neighbor Respect
    • Canoe team has cleaned up and no news is good news
    • Landlords dodging window & door issues
    • May need to leverage renter's agreement to get these issues resolved
  • Fixing Broken Things Fatigue?
    • Mend It Monday is working to an extent
    • Put list on whiteboard
  • Budget
    • Need to run reports
    • Biggest expense is rent and weather has been weathered
    • Electric cost is great during the non-winter months
    • Need weatherizing in order to build up coffers to spend on FAPs
    • Sean is handling winterizing of the space
    • Insurance Bill is coming up in June
      • Need to consider equipment coverage and take inventory
      • Wiki update-a-thon might help with this effort
      • Need to label things better
      • Mackenzie is slated to inventory the tools
  • Unsafe Working Conditions
    • Nothing major noted
    • Need more lighting under couches in main room
    • Need to figure out ballast health

New Business

  • Grants
    • give502
      • Daniel applied for $25000 grant for shopbot, makership, and education opportunities
      • Also working with SBA on a $50000 grant
      • Info available on director's google drive for reusing for grants
      • Eventbrite has stats on attendance and post workshop surveys
      • Danielle is going to work on making a generic feedback form
    • Tiny House
      • Building House on site
        • "Permanent" parking space
      • Registration
        • Utility trailers are not registerable in KY until you take it out of state
      • Liability
        • Sean says person's car insurance covers towing the trailer
        • What about liability for children?
        • Rider from Jesse on insuring the project
        • What about people going through house? Need to check liability of this at events
        • $50000 on low end of requesting
      • Gheens likes LVL1's mission
    • Kroger's Giving
      • Sean has everything filled out for this program
      • LVL1 apply once. Get people to go to Kroger website to register their giving
    • Amazon Smile
      • BUY THINGS FROM HERE
    • Eligible for Community Foundation for Louisville this year
      • Check for August rollout
      • Capacity building grant
      • LVL1 was the source for the most number of unique donors for their program
    • Day of Giving in October
  • Vehicle Purchase?
    • Insurance liability is too prohibitive
  • Selling equipment
    • Sell at fair market value; offer to members then public list then to the market
    • Daniel will be the point man
    • Need to show that we're disposing the asset for common sense rules
  • Events: Maker Faires
    • Jared is willing to take on organizing events
  • Signage
    • Sean has talked to a number of govt offices about painting the flood wall
    • Might need to track a grant for getting public art that is a sign for LVL1
    • Art can be covered up if/when LVL1 moves
  • Birthday Party on July 8th; 5 years old!
    • Needs to happen the weekend after July 4th
    • Might need to solicit a food truck
    • Conmen will begrudgingly organize this event (aka surprise Jared)
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