O/D Meeting 5/20/2014: Difference between revisions

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== Attendees ==
== Attendees ==
* Officers and Directors present
* Officers and Directors present
** Brad, Danielle, Joseph, Nathan, Ben, Cherith, Tim M.
* Members present
** Chris C., Sean M., Cody M., Tom D. Jason L., Jose C., Caleb S., James, Patrick J.


* Members present
== Old Business ==


== Minutes ==
* LVL1 Moving
* Makerships
* Community Foundation Grant Fund Usage
** Program: Getting multiple contenders for each month
* Makership Program Briefing
** Perpetual makerships are happening thanks to kind donation
** Cash: 2+ makerships still available
** Thanks Joseph for helping Herman
* Building
** Other spaces entertained but will now be shelved pending our current move.
** Shine still a good contact for future real estate
* Science Center Donations
** Still need to pick up copper. Email Danielle to set a date to grab it.
** Tim & Ben will scrap the copper.
* LVLUp Kids Group
* LVLUp Kids Group
** Danielle put a request for conversation with lawyer
** Wanting to start meeting informally with families to establish community
** Suggestions for space presented
* Community Foundation Grant
** Spent $1500 on Officer's and Director's Insurance
** Laser cutter manufacturer has been contacted
*** Higher power, red coloring, better specs than I3Detroit's laser cutter
*** Cost: $6000
*** Need to get it shipped from L.A. and need to go through the customs import
*** Spare parts and software discussed
** FAP not needed because this money was raised by membership
** Money from ADA project moved to cover moving expenses
** Shelves will be bought for new building
** Anything in this building that's not permanent and not needed should be resold
* Brad has a secretary of state filing to do
** Done
* Tim sent out books and financial snapshot
** Done
* Need to add Aaron to broken@lvl1.org
** Done
* Brad wants directors to perform their duties more thoroughly
** Directors need to ensure officers are doing their duties
* Need creative ideas to enforce wood shop cleanliness
** Need to spray paint notices
** Maybe mention it more strongly at the general meetings
** Simple Mother implementation to listen for tools being used
** Vacuums need to be upgraded or cleaned
** Roombas could be used
** Give out Makership ideas or bounties
** Hack the new space hackathon proposed
** Education may help with keeping the space clean
* New purchases:
** Tables may need to be purchased
*** Plastic ones probably
*** Need some solid tables for sewing
** Need more trash cans
*** Huge ones; in between 30 gallon and 55 gallon
*** Bluegrass Kesco might be able to supply some barrels
** Need a science sink
*** Accomplish this at the new space
** Dishwasher
*** EPIC FAIL
*** Need one with garbage disposal
*** Need to consider buying a new one or certified one
* LVL1 signed up for Day of Giving
** Day of Giving will give LVL1 funds. Trying to solicit fund to help with moving expenses


* New Business
== New Business ==
** Moving
*** Officers & directors will review the lease, compare it to the letter of intent
*** Execute lease
*** Then begin move out & cleaning
**** Need to leave this place empty
**** Permanent upgrades should be left in place
***** Sink okay to take for example
**** Waste Management may give us dumpsters
**** Need to remove bathroom wall in new space
**** Clean out loose crap & garbage-garbage
**** Sort between usable and unusable stuff
**** Destroy all walls and brick knee walls
**** Metal wall needs to be kept for landlord
*** Have a layout in place by next week
**** Minimize the number of walls
**** Need permits pulled
**** Need to keep functionality or enhance functionality
**** View initial layout as a flexible target for upgrades later
*** Kickstarter to be run to reduce cost of drywall
**** $5000 goal
**** Need everyone to email friends, family, and contacts for giving
**** Rewards:
***** Stickers, tshirts, build a brick workshop, LVL1 discounts (maybe not workable), class on whatever you want
***** Others: Need a suggestion for "medium cool" rewards
***** Need a cheat sheet for news, events, and other high profile aspects of LVL1
*** Money
**** Will give up naming rights for just about anything
*** Building regulations
**** Can now have a LVL1 sign
**** Cannot alter building exterior
*** Mailboxes
**** Up front; we also have a package box
**** Can have packages delivered directly to LVL1 door
*** Schedule
**** 3 weeks to each movement plus 3 week slack
**** Need to look at Derby schedule and try to avoid derby stuff
*** Lease
**** Anyone can look at this & review it but directors will choose to accept or decline
*** Internet Access
**** Several options out there; Brian and Sean will scope out
*** Need a lot of volunteerism
**** Would like to tap into other sources
***** Boyscouts, GE, Science Center and other organizations
**** Need some coordination
***** What to keep and what to toss
**** Hard date being set for people to move their stuff: JUNE 8TH
***** If your stuff is not moved by then, it will be considered abandoned
**** Adding hard rules to the amount of space projects & members take up
**** Need to be vocal about the things being done at each meeting
*** Building Layout
**** Directors will choose a layout and run with it. It will be presented.
**** If people want to contribute then they'll be allowed to.


=== Old Business ===
* Community Foundation Day of Giving Fund
 
* NEED MOAR WORKSHOPS
* Director's Insurance
** Acquired. We are now covered with $1,000,000 of Director's and Officer's insurance for 2 years.


== Minutes ==
* LVL1 Moving
** Where we are now:
*** 45 cu yd of junk thrown away
*** Tail end of clean out phase
*** Rumpke hasn't been communicating well
** Where we're going
*** Construction permit pulling will be happening soon
*** New walls will be up within a week or two hopefully
*** Finally moving stuff from old space
** Ben will be pressure washing the floors
** Opened email dialog with landlords about holes in the floor
** Sean has computed HVAC requirements. May need to investigate ductless split system for classroom.
** Given permission to remove glass panes but keep frame unaltered
** Pallet Jack to be lent to LVL1. LVL1 will probably buy one (unpowered)
** Chris introduced idea to keep everything on a pallet. Things not on pallet will be non-compliant and treated as such.
** Tom will lend the pallet jack
* Community Foundation Grant
** $1000 ADA ramp money has been spent on dumsters with permission
** Officers & Directors insurance purchased
** Laser cutter vendor in USA has been found (waiting to spend this upon move in)
*** Will need extra lenses & mirrors on stock
*** Brad saw laser in person & easier to use
*** Filter kit? May need one for the air output
*** Will be getting
** $4000 on new shelving has been spec'd
*** 1500 lbs per shelf
** Cleaning money defered
** Mill upgrades defered
** Need to spend money by Jan. 20 2015
* Makerships
* Makerships
 
** No makership for May.
* Building
** Need more promotion for this program
 
** Paypal is no longer separating incoming makership monies from general fund
* Science Center Donations
 
* LVLUp Kids Group
* LVLUp Kids Group
 
** Girl Scouts still talking about what to do with their maker space
* Community Foundation Grant
** Looking for places to meet
 
** Need to meet with families at different places
* Brad has a secretary of state filing to do
* Community Foundation Day of Giving Fund
** Chris will aid in a way
** Anonymous donor helped round out total to $9000.
 
** Left overs to be deposited to general fund
* Tim sent out books and financial snapshot
** 56 unique donors. Thank you so much!
 
** No longer needed to run a crowd funding campaign
* Need to add Aaron to broken@lvl1.org
** Received the matching funds, but the other funds will not be released until June 30.
 
* NEED MOAR WORKSHOPS
* Brad wants directors to perform their duties more thoroughly
** People may be too busy with moving to have workshops?
 
** Financial guy will give a talk
* Need creative ideas to enforce wood shop cleanliness
** Post-apocalyptic workshop
** New hired person may need to keep tabs on people who don't clean up messes?
** Mayor led workshop
** May need to refresh spray painted notices
* Maker Faire Louisville
 
** Adding block, date set, staying open until 10 pm
* New purchases:
** Mayor named leader for Maker Faire Makercities for DC
** Tables may need to be purchased
* Philanthropic Giving
** Need more trash cans
** May have a lead with the Geenes Foundation
** Need a science sink
** Likes LVL1. Have four grant opportunities per year
** Dishwasher
** Need grant written for educational endeavors. Can spin this to get safer tools possibly.
 
** Focus on early life education
* LVL1 signed up for Day of Giving
** Need to figure out how to put LVL1 in front of this groups more  
** Brad to be finding out details
* Tim is working on financials
 
** Have enough money to cover higher rent & utilities, etc.
== New Business ==
** Is it worth exploring new options outside Pay Pal?
 
** What is estimate for utilities going forward?
* LVL1 Is Moving!
*** Sean may offer to have web facing power monitoring of the space
** Need a camera on the new door
* Naming & Sponsorship
** Jason's boss is seriously interested in naming a spot in the space
** Need a naming right term limit among other restrictions
** Would need to put the item up for vote to the membership
* Need to update clock for Member move out date?
* Set up LVL1-Announce email for members to notice important emails.
* Solar power may become a possibility through grant at the new space.
* Tim has talked to a 501C3 CPA. Not a good experience.
* Think about adding a Board of Advisors

Latest revision as of 21:04, 20 May 2014

Attendees

  • Officers and Directors present
    • Brad, Danielle, Joseph, Nathan, Ben, Cherith, Tim M.
  • Members present
    • Chris C., Sean M., Cody M., Tom D. Jason L., Jose C., Caleb S., James, Patrick J.

Old Business

  • LVL1 Moving
  • Community Foundation Grant Fund Usage
  • Makership Program Briefing
  • LVLUp Kids Group

New Business

  • Community Foundation Day of Giving Fund
  • NEED MOAR WORKSHOPS

Minutes

  • LVL1 Moving
    • Where we are now:
      • 45 cu yd of junk thrown away
      • Tail end of clean out phase
      • Rumpke hasn't been communicating well
    • Where we're going
      • Construction permit pulling will be happening soon
      • New walls will be up within a week or two hopefully
      • Finally moving stuff from old space
    • Ben will be pressure washing the floors
    • Opened email dialog with landlords about holes in the floor
    • Sean has computed HVAC requirements. May need to investigate ductless split system for classroom.
    • Given permission to remove glass panes but keep frame unaltered
    • Pallet Jack to be lent to LVL1. LVL1 will probably buy one (unpowered)
    • Chris introduced idea to keep everything on a pallet. Things not on pallet will be non-compliant and treated as such.
    • Tom will lend the pallet jack
  • Community Foundation Grant
    • $1000 ADA ramp money has been spent on dumsters with permission
    • Officers & Directors insurance purchased
    • Laser cutter vendor in USA has been found (waiting to spend this upon move in)
      • Will need extra lenses & mirrors on stock
      • Brad saw laser in person & easier to use
      • Filter kit? May need one for the air output
      • Will be getting
    • $4000 on new shelving has been spec'd
      • 1500 lbs per shelf
    • Cleaning money defered
    • Mill upgrades defered
    • Need to spend money by Jan. 20 2015
  • Makerships
    • No makership for May.
    • Need more promotion for this program
    • Paypal is no longer separating incoming makership monies from general fund
  • LVLUp Kids Group
    • Girl Scouts still talking about what to do with their maker space
    • Looking for places to meet
    • Need to meet with families at different places
  • Community Foundation Day of Giving Fund
    • Anonymous donor helped round out total to $9000.
    • Left overs to be deposited to general fund
    • 56 unique donors. Thank you so much!
    • No longer needed to run a crowd funding campaign
    • Received the matching funds, but the other funds will not be released until June 30.
  • NEED MOAR WORKSHOPS
    • People may be too busy with moving to have workshops?
    • Financial guy will give a talk
    • Post-apocalyptic workshop
    • Mayor led workshop
  • Maker Faire Louisville
    • Adding block, date set, staying open until 10 pm
    • Mayor named leader for Maker Faire Makercities for DC
  • Philanthropic Giving
    • May have a lead with the Geenes Foundation
    • Likes LVL1. Have four grant opportunities per year
    • Need grant written for educational endeavors. Can spin this to get safer tools possibly.
    • Focus on early life education
    • Need to figure out how to put LVL1 in front of this groups more
  • Tim is working on financials
    • Have enough money to cover higher rent & utilities, etc.
    • Is it worth exploring new options outside Pay Pal?
    • What is estimate for utilities going forward?
      • Sean may offer to have web facing power monitoring of the space
    • Need a camera on the new door
  • Naming & Sponsorship
    • Jason's boss is seriously interested in naming a spot in the space
    • Need a naming right term limit among other restrictions
    • Would need to put the item up for vote to the membership
  • Need to update clock for Member move out date?
  • Set up LVL1-Announce email for members to notice important emails.
  • Solar power may become a possibility through grant at the new space.
  • Tim has talked to a 501C3 CPA. Not a good experience.
  • Think about adding a Board of Advisors
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