O&D Meeting 07/29/2026: Difference between revisions

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Created page with "= Agenda = == Old Action Items == * Revision of the Wavier Stuff - * Sump Pump - tabled till warmer weather * 2nd Sink - health and plumbing dept approval 6-8 weeks (No mention of food) ** understand details of requirements, evaluate benefits and increased offerings, increased making capability larger wash, food? ** HIVE13 advice? * Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Member storage, notice of a Purge..."
 
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== Old Action Items ==
== Old Action Items ==


* Revision of the Wavier Stuff -
* Revision of the Wavier Stuff - Raj reaching out to 3 lawfirms for nonprofit council, 2 main issues: new case law (minors), degree of specificity (how vague can we be about the risks assumed to still remove liability.) is still true: first priority is the 'conversation', still the case?


* Sump Pump - tabled till warmer weather
* Sump Pump with notification capability - tabled till warmer weather waiting on plasma cutter, also waiting on deep cycle battery, and needing a charger for said battery. also need to evaluate piping
**  rain intrusion, notification to landlord


* 2nd Sink - health and plumbing dept approval 6-8 weeks (No mention of food)  
* 2nd Sink - health and plumbing dept approval 6-8 weeks (No mention of food)  
** understand details of requirements, evaluate benefits and increased offerings, increased making capability larger wash, food?
** understand details of requirements, evaluate benefits and increased offerings, increased making capability larger wash, food?
** HIVE13 advice?
** HIVE13 advice? 3 compartment sink
* keeping sinks separated target by the end of year


* Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Member storage, notice of a Purge event?
* Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Member storage, notice of a Purge event?  
** Goals for the Back - move the damn bed


== Old Business ==
== Old Business ==


* LVL1 Woodshop Dust Mitigation Project
* LVL1 Woodshop Dust Mitigation Project
** woodshop update? are the makership students deactivated, project concluded or still collaborating? could we produce a summary of this impact?
** woodshop update? are the makership students deactivated, project concluded or still collaborating? could we produce a summary of this impact?


* LVL1 Space Temperature Monitoring Project = As reported here [https://docs.google.com/presentation/d/13lBETcNT1Cwbp5_-0PS-c3gkywZYJ6-UeqZieU40Be0/edit?usp=drive_link [link]]  
* LVL1 Space Temperature Monitoring Project = As reported here [https://docs.google.com/presentation/d/13lBETcNT1Cwbp5_-0PS-c3gkywZYJ6-UeqZieU40Be0/edit?usp=drive_link [link]]  
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== Membership Report ==
== Membership Report ==
VP/CMO JamesM and Treasurer JimD continue to collaborate to confirm LVL1 membership.  This is a trial reporting for the April financial Pike13 and Republic Bank records that show:
Membership had dipp:
* Pike13 shows 2 members made a combined 5 overdue membership payments (5 x $65) against outstanding invoices for membership in prior months.
* Pike13 shows 3 members made a overdue membership payments (3 x $65 = $195.00) against outstanding invoices for membership in prior months.
* Pike13 shows 60 members made on-time membership payments (60 x $65) on their current April invoices for their April memberships.
* Pike13 shows 62 members made on-time membership payments (62 x $65 = $4,030.00) on their current June invoices for their June memberships.
* Pike13 shows 3 members made a combined nine failed transaction attemting to pay their current April invoices that remain open.
* Pike13 shows 2 members made a combined 6 failed transactions attemting to pay current July invoices that remain open.
* Republic Bank records show 25 varied [Pike13$ > RB$] deposits during April.  These total $4,225, which divided by $65 = 65 individual memberships.
* PayPal shows 5 members making membership payments via PayPal (5 x $65 = $325.00) during July.  
* A cash-paying member has fallen behind and has missed April and May payments (so far) and is soon at risk for cancellation.
* We currently have no cash-paying members.
* LVL1 has one current makership (for JoeT effective Mar/Apr/May).
* LVL1 has one current makership member (for DanikaW) effective Jun/Jul/Aug).


== Treasurer Report ==
== Treasurer Report ==
The [Jan/Feb/Mar/Apr] progression of LVL1's monthly LG&E utility bill has trended up-and-down [$647, $960, $1208, $686] as we settle into the spring months between winter and summer.  We have NET funds for current purchases including replacing the laser blower, 3D filament restocking, finding an RFID-compatible soda machine and other priorities.
July was another good month. Revenue continues to trend above budget.  Expense is trending below budget. Net is increasingly favorable.  We have NET funds for current purchases. Here is the [https://drive.google.com/file/d/14cN_D-T5Q7j1xHQmpN3sfj78BFsu3xrI/view?usp=sharing LVL1-FinancialSummary-202607.pdf] with the following values:
Here is the [https://drive.google.com/file/d/1RnW-ZbeOQmJoaujFhoHPNluJIW0_qIOf/view?usp=drive_link LVL1-FinancialSummary-202604.pdf] with the following values:
* July 2026 REVENUE totaled $4,859.92.
* April 2026 REVENUE totaled $4,945.01.
* July 2026 EXPENSE totaled ($3,393.08).
* April 2026 EXPENSE totaled ($3,772.69).
* July 2026 NET was cash POSITIVE at ($1,466.84).
* April 2026 NET was cash POSITIVE at ($1,172.32).
At the end of July our Liabilities & Net Assets


We have launched a trial to replace using the traditional two Republic Bank debit cards assigned to the Treasurer and President.  Our past President KevinF did not want to have the card and the board authorized TiffB to be the second debit card holder.  At this point (May 2026) our current President KevinC does not (yet?) have a card and TiffB continues to make use her card for weekly meeting and soda needs. The trial establishes a LVL1 RAMP.com account that enables the Treasurer to create virtual credit cards that can be assigned to a specific purchase for a specific member as needed.  The trial RAMP.com setup is seen as more flexible an more secure that the legacy debit cards.  Iinitial results in the first month of use are promissing.
The LVL1 2026 IRS-990EZ remains to be filed later this year with a Nov. 15 due date. Still shooting to submit this during September and present at the next board meeting.  


So all know, the deadline for my filing LVL1's annual IRS 990-EZ information return was May 15.  I fell behind in completing this filing by that due date.  On May 13, two days before the deadline, I requested and was granted an automatic extension till Nov. 15, without penalty. Stay tuned for further updates as this filing will be completed before the extended deadline.  It remains a related task to replace current spreadsheet-based accounting procedures with resumed QBO software-based accounting procedures and any offered help is welcomed.
We are starting to procure the major portions of the recent Kentucky Colonel grant (two Bambu 3D printers, one Grizzly wood planer and one metal shop plasma torch) and these purchases will be reimbursed by the grant a few months later.


== New Business ==  
== New Business ==  


* Verify any remaining transition items that need to occur?
Makerfaire discussion next week(after sunday)
 
* New Hackathons pump the fun back into LVL1:
* Stupid Shit "gets sponsors" -
** Never Ending Franchise - Danielle
* Archer - the Hat - November
* White Elephant - the Hat - December
* Tiny Print
* Stained Glass workshop?


* Schedule and pitch new cleanup events:
* Schedule and pitch new cleanup events:
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== Round Table ==
== Round Table ==
Run out of Blue RFID key tags - need to order more, who:


Stained Glass workshop?
Learn photos - make announcement on gathering this info for both physical/online
"disorganization chart" - bulletin boards 'wanted posters' of the board and willing participants


Vectric - Other Programs
improve web presence fridays how bout that.


Learn photos
KY Colonels Prep - extra budget available for extras
* area for new printers to arrive
* placement and circuit for new planer
* arrangements for plasma cutter consideration


== Action Items for Next Meeting ==
Transition next week before the meeting - Everyone


Republic Bank things - Jim and Kevin C.
== Future Fun for Next Meeting ==
 
Republic Bank things - Jim and Kevin C. - Early August
- talk of virtual debit card  
- talk of virtual debit card  


Update members of the KY Colonels- Kevin C.
Update members of the KY Colonels- Kevin C.
- Jim plan for purchasing
- Jim plan for purchasing - ramp cards
 
Adjusting payment timings for membership - JimD, TimH
 
NEXT POTLUCK(s):
*Aug - Spud Buds (Potato Bar)
*September - "I can make a meal outta the appetizers" - Seinfeld
*October - Chili Cookoff
 
 
Unlocked Achievements:


= Minutes =
= Minutes =

Latest revision as of 18:49, 26 August 2026

Agenda

Old Action Items

  • Revision of the Wavier Stuff - Raj reaching out to 3 lawfirms for nonprofit council, 2 main issues: new case law (minors), degree of specificity (how vague can we be about the risks assumed to still remove liability.) is still true: first priority is the 'conversation', still the case?
  • Sump Pump with notification capability - tabled till warmer weather waiting on plasma cutter, also waiting on deep cycle battery, and needing a charger for said battery. also need to evaluate piping
    • rain intrusion, notification to landlord
  • 2nd Sink - health and plumbing dept approval 6-8 weeks (No mention of food)
    • understand details of requirements, evaluate benefits and increased offerings, increased making capability larger wash, food?
    • HIVE13 advice? 3 compartment sink
  • keeping sinks separated target by the end of year
  • Member Shelves - Finish follow up with corresponding folks and shelves. Move toward the task of Big Member storage, notice of a Purge event?
    • Goals for the Back - move the damn bed

Old Business

  • LVL1 Woodshop Dust Mitigation Project
    • woodshop update? are the makership students deactivated, project concluded or still collaborating? could we produce a summary of this impact?
  • LVL1 Space Temperature Monitoring Project = As reported here [link]
    • Loc-a-Doc's Phase 2 hardware installation continues to expand in scope and functionality. There are new online views using the online Blynk app.
    • We are considering ways to expand the view of the online temperature data to interested members. Join our team if you are interested.
    • We missed the golden opportunity for valuable data during the past cold snap, but are proceeding with the installation to be prepared for this summer and next winter.

Membership Report

Membership had dipp:

  • Pike13 shows 3 members made a overdue membership payments (3 x $65 = $195.00) against outstanding invoices for membership in prior months.
  • Pike13 shows 62 members made on-time membership payments (62 x $65 = $4,030.00) on their current June invoices for their June memberships.
  • Pike13 shows 2 members made a combined 6 failed transactions attemting to pay current July invoices that remain open.
  • PayPal shows 5 members making membership payments via PayPal (5 x $65 = $325.00) during July.
  • We currently have no cash-paying members.
  • LVL1 has one current makership member (for DanikaW) effective Jun/Jul/Aug).

Treasurer Report

July was another good month. Revenue continues to trend above budget. Expense is trending below budget. Net is increasingly favorable. We have NET funds for current purchases. Here is the LVL1-FinancialSummary-202607.pdf with the following values:

  • July 2026 REVENUE totaled $4,859.92.
  • July 2026 EXPENSE totaled ($3,393.08).
  • July 2026 NET was cash POSITIVE at ($1,466.84).

At the end of July our Liabilities & Net Assets

The LVL1 2026 IRS-990EZ remains to be filed later this year with a Nov. 15 due date. Still shooting to submit this during September and present at the next board meeting.

We are starting to procure the major portions of the recent Kentucky Colonel grant (two Bambu 3D printers, one Grizzly wood planer and one metal shop plasma torch) and these purchases will be reimbursed by the grant a few months later.

New Business

Makerfaire discussion next week(after sunday)

  • New Hackathons pump the fun back into LVL1:
  • Stupid Shit "gets sponsors" -
    • Never Ending Franchise - Danielle
  • Archer - the Hat - November
  • White Elephant - the Hat - December
  • Tiny Print
  • Stained Glass workshop?
  • Schedule and pitch new cleanup events:
  • General Tidy & Code Compliance -
    • Sprinklers? Raj to review lease

Round Table

Learn photos - make announcement on gathering this info for both physical/online "disorganization chart" - bulletin boards 'wanted posters' of the board and willing participants

improve web presence fridays how bout that.

KY Colonels Prep - extra budget available for extras

  • area for new printers to arrive
  • placement and circuit for new planer
  • arrangements for plasma cutter consideration


Future Fun for Next Meeting

Republic Bank things - Jim and Kevin C. - Early August - talk of virtual debit card

Update members of the KY Colonels- Kevin C. - Jim plan for purchasing - ramp cards

Adjusting payment timings for membership - JimD, TimH

NEXT POTLUCK(s):

  • Aug - Spud Buds (Potato Bar)
  • September - "I can make a meal outta the appetizers" - Seinfeld
  • October - Chili Cookoff


Unlocked Achievements:

Minutes

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