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| | = Minutes = | | = Minutes = |
| − | Called to order 9:12
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| − | In attendance:
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| − | Charles L, Tiffany H, Kevin F., Kevin P., Raj S.
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| − | Remote: Bill S.
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| − | Members: Jim D., Danielle B., Adam.
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| − | *note: Barret is our landlord*
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| − | ==Old Business==
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| − | Metalshop Fan FAP - Failed. Kevin P. Will re-run at election
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| − | Bylaw change for reimbursement $100 to $150 - Charles and Tiffany will continue working on it.
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| − | ===Lease===
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| − | Raj S: Met with Barret, looking at five year lease w/ annual rent. Digitze autopayment, Rent $2000. Annual increases will be in contract. No CPI.
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| − | Kevin P: Ownership of AC. Members and Landlord may both think they have ownership. Resolving or not resolving should be active, not passive. Reasons should be communicable to members.
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| − | Raj S: Barret Concientious about revenue and accounts payable, considered we owed money for failure to adjust lease amount. Air conditioner ownership should be considered.
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| − | Raj S: Barret taking lease back to family for approval
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| − | Charles L: Barret will replace back door.
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| − | Charles L and Raj S: will continue to negotiate lease
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| − | Charles L: will need to adjust budget for next months rent. Is budget valid?
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| − | Tiffany H: By $2,000/month. 77.3 members required at $50. Budget will need adjustment
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| − | Raj S: General agreement that dues should be increased.
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| − | Disorganized discussion about amounts, etc. Nothing decided.
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| − | Kevin P: Is rent set in stone?
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| − | Raj S: verbal agreement on lease for 2024 year. Barring major issues with owners will not change
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| − | Raj S: Integrated message system incoming. We will have a record of attempted to contact, payment, issues, etc.
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| − | Charles L: Landlord wants one point of contact going forward.
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| − |
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| − | ===Space improvement===
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| − | Danielle B. - Space improvement meeting went well, is organizing a discord.
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| − |
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| − | ===Broken Email===
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| − | Charles L: We know who is on broken now
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| − | Danielle B: Has not addressed what happens when people know things are broken. How do we get things fixed?
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| − | Tiffany H: In the broken arena - miter saw guards are broken. We can't fix. Over $100, Laptop Batteries Not in budget, but need reimbursement. Budget still broken, expenses not ready
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| − | Kevin P: Laxity on budget lead to laxity in authorizing big spending.Frustrating because people who proposed it have never been responsible for implementing it.
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| − | Danielle B: Email as point of contact as board problem. Larger functionalithy is broken
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| − | Jim D: Nobody has responsability
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| − | Tiffany H: Purchasing Has been seriously curtailed since air conditioner purchase, could spend from budget
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| − | Charles L: Tracking budget expenses still not done. We've got no idea how much is left in what category, cannot spend till done.
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| − | Charles L: Moving to old business
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| − | ===Table Saw===
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| − | Bill S: Fixing table saw. Still working on it
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| − | GFI Outlets
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| − | Kevin P: Done, can be removed from future agenda.
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| − | Membership report=
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| − | 75 Memberships
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| − | Kevin P: We Need to do better about bad standing. Notices go to spam, emails go to spam.
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| − | Kevin P: We missed that a paypal member missed payments and they were not notified in a timely fashion.
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| − | Tiffany H: Have to actively pursue two members who pay by cash in the safe.
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| − | Kevin P: If they don't pay on time, have them get prepaids
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| − | Jim D: Cash is very hard to track trace
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| − | *Review of paypal data shows everyone in pike13 with paypal plan is paying*
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| − | Kevin P: Reviewing bad standing should be done every board meeting
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| − | Treasurer Report:
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| − | Net: ~$900 positive, but Something needed correction
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| − | Assets: $63,716.69
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| − | Raj S.: When does CD Mature
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| − | Tiffany H: opened may, closes may 4% interest
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| − | Jim D: Action item work to work with Tiffany
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| − | Tiffany H: Turn off flicker?
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| − | Kevin P: Only gives API access, can turn off.
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| − |
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| − | ==New Business==
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| − | Tiffany H: Can I reimburse batteries ($120)
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| − | Jim D: Two Reciepts, probably should.
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| − | Tiffany H: Reimburse makerships. Other maker needs to re-imburse
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| − | Charles L: Let them know to send email requesting reimbursement
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| − | Tiffany H: Miter guard?
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| − | Danielle B: Resolution last meeting was to just buy one for now.
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| − | Tiffany H: will order miter guard
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| − | ===O&D Time and scheduling===
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| − | Kevin P: Should considering having a meeting quarterly on the weekend. Jeff McCord suggested, Danielle's turnout is impressive
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| − | Charles L: recommends new board decide
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| − |
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| − | ===Notifications and Contact===
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| − | Kevin P: Mailchimp? Emails go to spam, missed payment emails go to social
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| − | Kevin P: Pike13, check for text notification options
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| − |
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| − | ===Dues Increase===
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| − | Danielle B: How to get gears of increasing dues turning?
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| − | Kevin P: Members must pay dues or become non-members after three months. About 12 out of 60 members did not convert to pike13.
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| − | Kevin P: Should we create new class of member and accept partial dues payments
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| − | Charles L: Believes we should let them become non-members.
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| − | Kevin P: Dues can only be set at the annual meeting. If we don't know how many we will lose, we may set unsustainable dues. They cannot be changed unless we change the bylaws.
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| − | Kevin P: If we set dues at $70, but we catastrophically drop to 50 members it's a major problem.
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| − | Kevin P: Managed to contact 40 members. Still recovering from surgeries, unable to do more. Would have resigned, but unfair to inflict election this close to annual meeting.
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| − | Danielle B: Possible to raise dues like a gym? We do not have a clear agreement to do so.
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| − | Raj S: Certain percentage will lose. Raj will research miss rate and dues setting. We need to begin contacting
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| − | Kevin F: We have to start contacting people.
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| − | Kevin P: Who should have access to information? Phone #, Address, email?
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| − | Raj S: Most people would think email should be public. Rest should be limited
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| − | Raj S., Jim D, Charles L, Kevin F: we will have contact committee
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| − | Kevin F: Two weeks around holidays not a good time to contact people. Week before annual meeting too late. Suggests January 6th at 1pm
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| − | General agreement.
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| − | Charles L: Get everyone paying on same day, but need to figure out how to pro-rate and charge partial dues.
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| − | Woman passed out in bathroom break:
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| − | Jim D: Best revenue is get more members. Make a concerted effort to challenge everyone to raise more members and operate at a loss for 3 months
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| − | Raj S: Delaying the inevitable. Rent will keep increasing, must raise dues
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| − | Kevin P: Consequence of operating at a loss is no budget. All Faps and reimbursement
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| − | Charles L: New board has to be able to operate. Handing them a challenge wouldn't be reight.
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| − | ==Action Item Review==
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| − | Metalshop FAP rerun- Kevin P.
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| − | Reimbursement bylaw to $150 - Tiffanh H. and Charls L.
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| − | January 6th Saturday - 1PM - All except Kevin P.
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| − | Danielle & Raj Will make script for phone calls
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| − | Turn flickr off - Tiffany
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| − | Update Budget for New Amount. Tiffany H.
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| − | Order Saw Guard. Tiffany H.
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| − | Set up Jim as Staff Member/Reporting access.
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| − | Adjourned 10:57
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