O/D Meeting 1/19/2016
Contents
Attendees
- Officers and Directors present
- Danielle (reelected)
- Nathan (changing position)
- Jared (sworn in)
- Tyler (sworn in)
- Daniel (changing position)
- Raj (sworn in)
- Charles (sworn in)
- Ben (sworn out)
- Sean (sworn out)
- Patrick (sworn out)
- Jose (sworn out)
- Others present
- Brad
- Tim
- David
- Michael
New Officers & Directors
- Danielle Blank - President
- Nathan Armentrout - Vice President
- Jared McNeil - Secretary
- Tyler - Treasurer
- Daniel Johnson - Director at Large
- Raj Shah - Director at Large
- Charles 'The Hat' Lehman - Director at Large
Agenda
Metrics
- Workshops & Event Attendance: 84
- Arduino 101 Workshops
- Free: 17
- Paid: 13
- Learn-a-thing
- 54 attendees since inception
- Charles suggested that one ought to advertise for upcoming workshops during their workshop.
- 54 attendees since inception
- LVL1 ought to do more workshops in the near future.
- Arduino 101 Workshops
- Cash Flow
- Skipped over; discussed later in meeting.
- Broken Things: 1?
- Laser Cutter
- Thank you to Tyler Jose Daniel et al. for winterizing the space/windows.
Old Business
- Makerships
- Have not seen much activity/applications until this past month
- Why?
- Maybe people do not feel comfortable with filling out the application.
- Why?
- Funding is good for a few months or so?
- Have not seen much activity/applications until this past month
- Member Generation & Retention
- New member orientation
- seemed to work well but we haven't done another one yet. Do we need another one soon?
- Updated the membership form with more details about rules.
- Wiki page reflects the new form, but does not yet reflect streamlined payment process; needs to be updated to reflect this.
- 73 members as of December, at least 74 as of January.
- Attention needs to be given to ensuring member storage is only being used by member.
- Jared and Nathan will look at the member storage.
- If membership keeps increasing we may need more member shelves soon.
- New member orientation
- Budget
- Emergency Fund
- LVL1 has $18000 to spend freely, but Daniel recommends we do not do this until at least march.
- Recurring Cash Flow
- LG&E bill was $730 in December, which is double what it was in the summer, but half what it was last winter, thanks to weatherization of windows.
- Raj recommended a different account to keep our money in so it can earn more interest faster.
- LVL1's sales tax exemption as a non-profit was approved
- Purchases made online now need to be made through the official LVL1 account to be tax exempted; reimbursing incorrectly charged tax is difficult and thus advised against.
- A list will need to be made to catalog which websites have official lvl1 accounts with the tax exemption already linked.
- Danielle stepped up to work with tyler on this catalog and on IRL purchases.
- Danielle also needs to update Secretary of State form for LVL1; Needs O/D information for this form.
- Grants
- SBA grant still has $25000 to be spent, on embroidery machine and other things?
- Emergency Fund
- Workshops
- consistently bring new people into the space
- as such, we ought to do more of them.
- Jared will run a rPi class in the near future.
- Charles plans to run a circuit-board design class in the near future.
- It was suggested that a robotics class be run also, Jose has a plan for this.
- Charles, Jared and Nathan showed interest in running a series of electronics workshops.
- these topics reflect the data collected at the waiver as the topics people most want to learn more about/are interested in.
- as such, we ought to do more of them.
- Additionally, questions were raised about targeting minors with workshop topics, like robotics.
- Regardless, we need to do more workshops; they pay dividends for the space.
- consistently bring new people into the space
- Space Cleanliness
- Secret people have been secretly cleaning the space secretly
- This is a great benefit to the space; thanks to those secret people.
- The white cleaning rags are now pink (Thanks Daniel)
- Charles' Gold Stars are a big hit
- They need documentation, who was awarded it, when, why, etc.
- Nathan will make a Gold Stars wiki page.
- Space Habitability (HVAC & Insulation)
- It is warmer than last winter, however if no one is around to turn on space heaters a couple of hours before an event, it is still cold by the time the event rolls around.
- HVAC
- We were given a quote that a system would cost $5300, and that the people the landlord usually does Heating/Cooling with would charge $3000 for parts and installation.
- We need to decide if we want to pay $8300, or if we will have the man-power to cut labor costs and do it ourselves.
- The air-conditioning unit Sean found in the building was assessed and found to be too small for a space of our volume.
- Energy use increase is probably negligible in switching from space heaters to an HVAC system, and a switch will reduce dust.
- Facilities Maintenance
- By and large things are fixed when they are broken. (Thanks Nathan)
- Laser Cutter
- The laser cutter needs an RFID system to be 'unbroken'.
- Tyler is making this happen.
- The RFID System is an extension of the door system and will be able to log use, as per the landlord's request. Additionally limitations by badge ID and time of day can be set, especially for initial testing.
- Tyler is making this happen.
- The landlord needs to install a pipe to the roof for the laser.
- Danielle will contact them about this.
- regular maintenance of outtake tube and fans etc. needs to be added to Laser Cleaning log.
- no one stepped up to the plate to make this happen; will bring up next time.
- The laser cutter needs an RFID system to be 'unbroken'.
- Broken Buttons
- There are 7 of them up and running, ready to be installed in the space.
- They have a wiki page.
New Business
- Bad people doing bad things at the space
- Lease / Look for a new space?
- Next Meeting Details
- How often to meet?
- When's next?
bad people doing bad things cameras quote is given for 6 cameras 16channel dvr $1400 cheap quote outdoor camera is heavy duty 1000 lines per inch 3 entrances laser shopbot 3d printer
other suggestion is member storage pushback is also on this (upstanding issue) vandalism and theft are both of the issues is lvl1 liable for storage space? language of vote needs to reflect intended use and setup there is a meeting about this on the next tuesday meeting on the 26th, for a group discussion about how exactly to go forward
lease is coming up due on july 1 2017 if we don't get more along with the landlords, we might have to move again.. bob wants to lease his building to us? we will learn from him about how much space we will get for this much money ball is in his court, waiting for a quote assessment of how we fit in with landlords and tenents one ought to start a conversation with the membership about this space. the last move took between 3-5 years. who will make a member servey? jared and nathan will make it and send it out end of februrary.
security let's prevent something that lets one prop a door open. an indicator panel to let one know which doors are open and closed will be installed by tyler.
other new business?
danielle brought up more security, new locks look great, they (the landlords?) want a walk through of how they'll be installed, and where the rfid will be installed. bill has a plan to let the landlords know how the rfid system will be installed into the old door. the rear door will be changed out so it locks differently also
big pile of wood gone by feb 13th.
new business is closed
decidede to meet every month until further notice
next meeting is feb 16th.
Will organize soon.
Minutes
Meeting Start: 9:07 PM Meeting Stop: ~9:45 PM Notes Taken by: Jared
