O/D Meeting 5/19/2015

Attendees

• Officers and Directors present
  • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
• Others present
  • Joe L., Mackenzie, Todd, Brad, Charles, Raj

Old Business

• E-Waivers
• New Membership Management System
• AC installation
• Makership
• Workshops
• LVL1 Membership Application Processing
• Business Cards
• Member Generation & Retention
• Renter Responsibilities & Neighbor Respect
• Fixing Broken Things Fatigue?
• Budget
• Unsafe Working Conditions

New Business

• Tiny House Project / Grant Management
• Vehicle Purchase?
• Selling equipment
• Events: Maker Faires

Minutes

Old Business

• E-Waivers
  • Done. Thank you Daniel!
  • Collecting data on people visiting the space so we know who we're serving
• New Membership Management System
  • 1/3 of membership on the new system
  • Auditing membership with the new system; some people thought they were members but weren't paying
  • Daniel needs help processing back failed payments
  • Question: do they need to back pay dues? No. BoD never officially suspended these memberships
• AC installation
  • Equipment is here
  • Need to tear out old green pipes
  • Nathan will make it happen June 1's Mend it Monday
• Makership
  • Past month had 5 applicants
  • Enthusiasm for the makership among visitors
  • Probably coming from word of mouth and shared enthusiasm
• Workshops
  • Mend It Monday a mild success for teaching folks how to use tools
  • Workshop du Jour: Persistence is key
  • Terry's working on workshops
  • If Tiny House project comes through then that will provide upwards of 20 workshops over a 2 year period
  • Requests for lockpicking workshop: June 27th target
  • Charles is going to order components for surface mount soldering 1-on-1 basis
• Business Cards
  • Need these desperately! Easy for maintaining relationships
  • Card mostly done still, need to add wiki.lvl1.org link and print
• Member Generation & Retention
  • Numbers moving up: current count 68
  • Excitement is building among visitors
  • Daniel asks people who've visited a few times about their feelings about membership, good conversion rate
    • "What would it take to make you a member?"
  • Raj's tours are working well
  • Need short info sheet on membership benefit fliers
    • Daniel has these made and up front
  • Need vinyl cutter camera signage
  • Meetup account still up; needs a few more organizers/managers
    • Ben will make this a priority
• Renter Responsibilities & Neighbor Respect
  • Canoe team has cleaned up and no news is good news
  • Landlords dodging window & door issues
  • May need to leverage renter's agreement to get these issues resolved
• Fixing Broken Things Fatigue?
  • Mend It Monday is working to an extent
  • Put list on whiteboard
• Budget
  • Need to run reports
  • Biggest expense is rent and weather has been weathered
  • Electric cost is great during the non-winter months
  • Need weatherizing in order to build up coffers to spend on FAPs
  • Sean is handling winterizing of the space
  • Insurance Bill is coming up in June
    • Need to consider equipment coverage and take inventory
    • Wiki update-a-thon might help with this effort
    • Need to label things better
    • Mackenzie is slated to inventory the tools
• Unsafe Working Conditions
  • Nothing major noted
  • Need more lighting under couches in main room
  • Need to figure out ballast health

New Business

• Grants
  • give502
    • Daniel applied for $25000 grant for shopbot, makership, and education opportunities
    • Also working with SBA on a $50000 grant
    • Info available on director's google drive for reusing for grants
    • Eventbrite has stats on attendance and post workshop surveys
    • Danielle is going to work on making a generic feedback form
  • Tiny House
    • Building House on site
      • "Permanent" parking space
    • Registration
      • Utility trailers are not registerable in KY until you take it out of state
    • Liability
      • Sean says person's car insurance covers towing the trailer
      • What about liability for children?
      • Rider from Jesse on insuring the project
      • What about people going through house? Need to check liability of this at events
      • $50000 on low end of requesting
    • Gheens likes LVL1's mission
  • Kroger's Giving
    • Sean has everything filled out for this program
    • LVL1 apply once. Get people to go to Kroger website to register their giving
  • Amazon Smile
    • BUY THINGS FROM HERE
  • Eligible for Community Foundation for Louisville this year
    • Check for August rollout
    • Capacity building grant
    • LVL1 was the source for the most number of unique donors for their program
  • Day of Giving in October
• Vehicle Purchase?
  • Insurance liability is too prohibitive
• Selling equipment
  • Sell at fair market value; offer to members then public list then to the market
  • Daniel will be the point man
  • Need to show that we're disposing the asset for common sense rules
• Events: Maker Faires
  • Jared is willing to take on organizing events
• Signage
  • Sean has talked to a number of govt offices about painting the flood wall
  • Might need to track a grant for getting public art that is a sign for LVL1
  • Art can be covered up if/when LVL1 moves
• Birthday Party on July 8th; 5 years old!
  • Needs to happen the weekend after July 4th
  • Might need to solicit a food truck
  • Conmen will begrudgingly organize this event (aka surprise Jared)