O&D Meeting 03/19/2024
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Contents
Agenda
Old Action Items
- Regular Email of Membership Number - TiFF
- Planar - Jeff
- Email about Pot Luck-Spaghetti
- Text Landlord about lease - Kevin
- Broken Response - Kevin
- RFID Coke Machine - Doc
- Laddered CD's
Old Business
- Soda Machine Stuff - Lock-a-doc
- Lawyer Stuff / Wavier
- Selling the Makerbot and Biques
- Planar Replacement
- Cameras in Wood Shop
- Food on Tuesdays
- Mural discussion - Adam
- Promotional Materials - Adam
Membership Report
- 78 dues-paying members in good standing for February.
Treasurer Report
- February numbers were upside-down. Revenue (at $3,894.15) was less than Expense (at $5,330.68) for a Net loss of ($1,436.53) primarily due to two large bills and the increased monthly rent.
- February Financial Reports
- Discuss spreading out BIG bills.
- Proposed LG&E Bill Leveling Implementation = Create a $1,000 "LG&E Bill Leveling" reserve for 2024. Then draw from, or add to that reserve each month based on if the actual monthly LG&E bill is more than, or less than a determined average ($680 per month for 2024). Each LG&E monthly expense is "leveled" at $680 during 2024. The reserve fund value fluctuates (+/-) each month; but returns to $1,000 at year end. The process then repeats in subsequent years.
- Every February, we have a Pike13 Advantage annual service fee at $1,416.00. If we start to reserve $142.60 per month, over the next 10 months (Apr/24 to Jan/25) we will have the next needed $1,416 next February 2025 and beyond.
- Working with Daniel Johnsen and Tiffany, intending to transition from Quickbooks Desktop (single PC version) to Quickbooks Online (5 online users) accounting software, hopefully during March, and then back-populate the accounting for all of 2024.
- Encourage success via OOPS initiatives to grow membership and increase revenue.
New Business
- Battery disposal bin request
- Policy of Sponsoring New Members - Charles
- Repair Fair
Round Table
Action Items for Next Meeting
Email out membership count. - Tiff
Call Landlord about lease signing and getting a copy to a email. -Danielle
Add James (and soon Carson) to Emailing list. -Danielle
Start CD's for 2500 a month. - Jim
Hors d'oeuvres is April's Pitch in and send out email. - Kevin
Ask landlord about food truck for May. - Tiff
Email Carson about makership. - Kevin
Cancel Flicker paypal. - Jim
Account for makerships. - Jim
Talk to Raj and Sean about allowance process for budget. - Charles
Oops Email for April meeting date on Discord. - Danielle
Look for quotes on brochures. - Adam
Categorizing Monthly Purchases
- Will work toward a formalized procedure to make sure it continues; possible bylaw change for annual meeting
Minutes
March Board Meeting Minutes board: Tiffany, Kevin F, Charles L, Danielle, Adam members: Klingon Tim (Tim Heliers)
meeting commenced: 9:50 pm meeting concluded: 11:09 pm
Old Action Items:
- Discussed sending out a regular email regarding membership numbers. Tiffany will TRY to remember to send out an email at the end of the month or the beginning of the next month regarding this.
- Planer – Jeff gave his briefing regarding the planer tonight. We need to decide if we want a planer, if we want one that’s large, or what.
- Email about potluck.
- Text landlord about lease. Kevin F did that and received a response in February. We haven’t heard back since. Danielle will follow-up.
- Broken response – Discussed having a nice “received your email” response.
- RFID soda machine – One of the people to whom Adam gave a tour tonight is talking with Doc right now about it.
- CDs – Jim discussed laddering CD investments. We discussed as a group how much we could lock up in CDs and still comfortably operate. After discussion, it was decided that we will start laddered CDs with $2,500 in March and every month following.
Old Business:
- Soda Machine Stuff - Lock-a-doc
- Lawyer Stuff / Wavier – Raj isn’t here to discuss.
- Selling the Makerbot and Biques – don’t have an update from Metal Matt regarding this.
- Planer Replacement – Jeff gave his discussion tonight during the open meeting. Membership needs to discuss: Is it something we need, how big, etc.
- Cameras in Wood Shop – Doc has installed the cameras in the woodshop. Not the final location Doc wants, but it’s
- Food on Tuesdays – Been a success so far. The fund is in the black. Ideas for first week next month: hors d’oeuvres. Idea for June: Soups, salads, and sandwiches. Also, Tiffany and Frank suggested bringing the food truck; let’s set that up as May 7th.
- Mural discussion – Adam
- Promotional Materials – Adam. Tri-fold is done. We should have something for the table for Repair Fair. Discussed printing it here.
Membership Report:
- 78 dues-paying members in good standing for February.
- Two makerships were awarded for March: James and Carson. James is set up, but Carson is not yet.
Treasurer Report:
- February numbers were upside-down. Revenue (at $3,894.15) was less than Expense (at $5,330.68) for a Net loss of ($1,436.53) primarily due to two large bills and the increased monthly rent.
- February Financial Reports
- Discuss spreading out BIG bills.
- Proposed LG&E Bill Leveling Implementation = Create a $1,000 "LG&E Bill Leveling" reserve for 2024. Then draw from, or add to that reserve each month based on if the actual monthly LG&E bill is more than, or less than a determined average ($680 per month for 2024). Each LG&E monthly expense is "leveled" at $680 during 2024. The reserve fund value fluctuates (+/-) each month; but returns to $1,000 at year end. The process then repeats in subsequent years.
- Every February, we have a Pike13 Advantage annual service fee at $1,416.00. If we start to reserve $142.60 per month, over the next 10 months (Apr/24 to Jan/25) we will have the next needed $1,416 next February 2025 and beyond.
- MUCH DISCUSSION was had regarding the leveling process, whether it needs to be a membership vote, or what is the best way to handle this.
- Working with Daniel Johnsen and Tiffany, intending to transition from Quickbooks Desktop (single PC version) to Quickbooks Online (5 online users) accounting software, hopefully during March, and then back-populate the accounting for all of 2024.
- Encourage success via OOPS initiatives to grow membership and increase revenue.
New Business:
- Discussed battery disposal bin request, and how e-waste used to cover this but how it became a problem for LVL1.
- Policy of Sponsoring New Members – Charles. Discussed how three meetings is the basic benchmark for having people attend before becoming new members.
- We have the Repair Fair, the library makerspace initiative, the steampunk thing, as outreach items coming up to try to increase membership.
- Date set for the next OOPS meeting is April 14th on Discord and Danielle will announce it on the members’ list.
- Tim H is going to try to fix the small laser. It took LVL1 forever to receive the smoothie board for the small laser, and it never got installed. There’s been a large lack of communication regarding the small laser repairs and its functionality. So, Tim is going to take on the project of trying to get it running again. Put a sign on it to denote that it’s not trash.
Round Table:
- No round table items.
Action Items for Next Meeting:
- Danielle will get in touch with the landlord about reviewing and signing the lease.
- Jim is going to start $2,500/month CDs beginning with March.
- First Tuesday potluck meal will be hors d’oeuvres; Kevin F. will notify membership.
- Tiffany will talk to the landlord about having food truck in May.
- Kevin will email Carson about makership.
- Jim will look into canceling the Flickr payment via PayPal.
- Charles will have a discussion with Raj and Sean regarding the allowance process for a “leveling fund” for Pike 13 and LG&E.
- Danielle will notify membership of OOPS meeting on April 14th.
- Tif will email membership count to membership/board on a monthly basis.
- Adam will look for quotes for brochures.
Categorizing Monthly Purchases:
- Will work toward a formalized procedure to make sure it continues; possible bylaw change for annual meeting
meeting concluded: 11:09 pm
