O&D Meeting 8/17/2021 - Revision history

Unknown user at 20:22, 19 September 2021

2021-09-19T20:22:06Z

← Older revision		Revision as of 16:22, 19 September 2021
Line 1:		Line 1:
	= Attendance=		= Attendance =
	=== Directors ===		=== Directors ===
	*Steff		*Steff
Line 71:		Line 71:
	**Daniel will contact Pike13, hopefully connect board with relevant info		**Daniel will contact Pike13, hopefully connect board with relevant info

	=== Parking Lot cars being towed~~'''~~ ===		=== Parking Lot cars being towed ===
	*'''Previous Status'''		*'''Previous Status'''
	**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21		**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21

Unknown user at 20:18, 19 September 2021

2021-09-19T20:18:07Z

← Older revision		Revision as of 16:18, 19 September 2021
Line 1:		Line 1:
	= Attendance=		= Attendance=
	=== Directors ===		=== Directors ===
			*Steff
			*Madeline
			*Danielle
			*Jim
			*Raj
			*Paul
			*Andy

	=== Absent ===		=== Absent ===
			none

	=== Guests ===		=== Guests ===
			*Daniel J.
			*Charles L.

	= Minutes =		= Minutes =
	:Meeting called to order by at Steff at PM		:Meeting called to order by at Steff at 9:06 PM

	== Treasurers Report ==		== Treasurers Report ==
	* current treasurer report		* current treasurer report
	**current member count:		**current member count: 70

	== COVID-19 ==		== COVID-19 ==
	* Space Report - ~~all is~~ (~~reasonably~~) ~~well, noticeably cleaner~~		* Space Report - staying (somewhat) clean
	** Supply report - good		** Supply report - good

	= Unfinished Business =		= Unfinished Business =

	~~<span style~~= ~~"font-size:18px;"> '''New CDC guidelines masks''' </span>~~		=== Adding New Members ===
	*'''Previous Status'''
	**discussion was had about member concerns regarding new CDC mask guidelines and our policy - 5/18/21
	**changes to current rule were decided on and will be proposed to membership - 5/18/21
	**with new opening restrictions lifted, members have expressed desire to return to mission of providing an open space for the community - 6/15/2021
	**BOARD VOTE to remove all COVID-19 restrictions: 6-for, 0-against, 1-abstaining- 6/15/2021
	**board will encourage membership to follow current CDC guidelines as a part of being excellent to each other (there will be no board enforcement) - 6/15/2021
	***for this reason, we will still provide masks and sanitizer- 6/15/2021
	**goal is to have an in-person Tuesday night meeting next week; emails to membership will be sent out ASAP- 6/15/2021
	**space needs lots of clean-up; Steff and Andy will try to organize a clean-up day this Sunday- 6/15/2021
	**Steff will add current CDC recommendations to safety reminders in Tuesday meetings - 7/20/2021
	**resolved

	~~'''Update'''~~


	~~<span style~~= ~~"font-size:18px;"> '''~~Adding New Members~~''' </span>~~
	*'''Previous Status'''		*'''Previous Status'''
	** Steff agreed to send out email to members to get their opinions - - 2/16/2021		** Steff agreed to send out email to members to get their opinions - - 2/16/2021
Line 60:		Line 51:

	*'''Update'''		*'''Update'''
			**board members can be on site prior to monthly board meeting to help sign up (can have slightly abridged regular meeting if necessary)
			**Danielle will send out notification email for new members
			**email notification should (eventually) be codified in bylaws --Charles


			=== New Financial Software ===
	~~<span style~~= ~~"font-size:18px;"> '''~~New Financial Software~~''' </span>~~
	*'''Previous Status'''		*'''Previous Status'''
	** Steff to present possible options - - 2/16/2021		** Steff to present possible options - - 2/16/2021
Line 74:		Line 67:
	**Steff has not gotten return contact from Pike13 for support, Jim will try contacting- 7/20/2021		**Steff has not gotten return contact from Pike13 for support, Jim will try contacting- 7/20/2021
	**Tim: our Pike13 subscription no longer supports waiver - may require new contract/plan- 7/20/2021		**Tim: our Pike13 subscription no longer supports waiver - may require new contract/plan- 7/20/2021


	*'''Update'''		*'''Update'''
			**Daniel will contact Pike13, hopefully connect board with relevant info

			=== Parking Lot cars being towed''' ===
	~~<span style~~= ~~"font-size:18px;"> '''~~Parking Lot cars being towed''' ~~</span>~~
	*'''Previous Status'''		*'''Previous Status'''
	**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21		**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
	**landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021		**landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021
	**Steffanie didn't try and contact them ~~wiput~~ on calendar to make a more concentrated effort this month- 7/20/2021		**Steffanie didn't try and contact them will put on calendar to make a more concentrated effort this month- 7/20/2021

	*'''Update'''		*'''Update'''
			**Andy will reach out to landlord


			=== Members Not in Good Standing ===
	*'''Previous Status'''		*'''Previous Status'''
	~~=== Members Not in Good Standing ===~~
	*Andy - need grace period or some policy revision that makes dues collecting more compassionate; back dues should not be only obstacle for a responsible member- 7/20/2021		*Andy - need grace period or some policy revision that makes dues collecting more compassionate; back dues should not be only obstacle for a responsible member- 7/20/2021
	*Bylaws have frustrating technical interpretations for this, and better interpretation/overhaul could really help- 7/20/2021		*Bylaws have frustrating technical interpretations for this, and better interpretation/overhaul could really help- 7/20/2021
Line 96:		Line 89:

	*'''Update'''		*'''Update'''
			**tabled until further interest/availability for detailed pursuit

	= New Business =		= New Business =

			=== Makership Committee ===
			**looking to run new committee
			**Paul will draft email to membership requesting leadership

	= Close =		= Close =
	: Meeting was adjourned at		: Meeting was adjourned at 10:39 PM

Unknown user at 22:57, 17 August 2021

2021-08-17T22:57:12Z

← Older revision		Revision as of 18:57, 17 August 2021
Line 79:		Line 79:


	<span style= "font-size:18px;"> 'll ''Parking Lot cars being towed''' </span>		<span style= "font-size:18px;"> '''Parking Lot cars being towed''' </span>
	*'''Previous Status'''		*'''Previous Status'''
	**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21		**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21

Unknown user: Created page with "= Attendance= === Directors === === Absent === === Guests === = Minutes = :Meeting called to order by at Steff at PM == Treasurers Report == * current treasurer repor..."

2021-08-17T22:55:54Z

Created page with "= Attendance= === Directors === === Absent === === Guests === = Minutes = :Meeting called to order by at Steff at PM == Treasurers Report == * current treasurer repor..."

New page

= Attendance=
=== Directors ===

=== Absent ===

=== Guests ===

= Minutes =
:Meeting called to order by at Steff at PM

== Treasurers Report ==
* current treasurer report
**current member count:

== COVID-19 ==
* Space Report - all is (reasonably) well, noticeably cleaner
** Supply report - good

= Unfinished Business =

 '''New CDC guidelines masks''' 
*'''Previous Status'''
**discussion was had about member concerns regarding new CDC mask guidelines and our policy - 5/18/21
**changes to current rule were decided on and will be proposed to membership - 5/18/21
**with new opening restrictions lifted, members have expressed desire to return to mission of providing an open space for the community - 6/15/2021
**BOARD VOTE to remove all COVID-19 restrictions: 6-for, 0-against, 1-abstaining- 6/15/2021
**board will encourage membership to follow current CDC guidelines as a part of being excellent to each other (there will be no board enforcement) - 6/15/2021
***for this reason, we will still provide masks and sanitizer- 6/15/2021
**goal is to have an in-person Tuesday night meeting next week; emails to membership will be sent out ASAP- 6/15/2021
**space needs lots of clean-up; Steff and Andy will try to organize a clean-up day this Sunday- 6/15/2021
**Steff will add current CDC recommendations to safety reminders in Tuesday meetings - 7/20/2021
**resolved

*'''Update'''*

 '''Adding New Members''' 
*'''Previous Status'''
** Steff agreed to send out email to members to get their opinions - - 2/16/2021
**based on positive member feedback; board voted unanimously to take it upon ourselves to help streamline the membership process - 3/16/2021
**discussed suggested process: - 3/16/2021
***electronically accepted form--maybe PDF signatures - 3/16/2021
***submit photo of ID, but also photo of them holding the ID (must delete immediately afterward) - 3/16/2021
***contact member sponsors to verify support - 3/16/2021
**will solidify process later
**Daniel Volunteered to help get the process streamlined and online. - 3/16/2021
**Daniel suggested having two directors agree to be in a very short Zoom meeting/breakout room to verify the IDs of prospective members - 4/20/21
**Per the bylaws, membership requires a signature--it can be an e-signature, but it has to be a signature, not an email - 4/20/21
**Steff volunteered to turn membership form into an online Adobe form that can be signed electronically - 4/20/21
**Raj located KY law that states an emailed signature ("s/Firstname Lastname" formatting) can be used as a signature -4/20/21
***Signature emails need to be saved/kept track of - 4/20/21
**Secretary has to verify membership form, cannot be another board member - 4/20/21
**Danielle will attempt to start streamlining the process with Andy's assistance - 5/18/21
**Andy has worked hard to acquire all the files & confirmations needed for online memberships; he has already processed 10 new members- 6/15/2021
**there will be a board member present on Tuesday nights to assist in the membership process- 6/15/2021
**attempt to have O&D commit to a regular, possibly scheduled rotation to cover on-site Tuesday night access to sign up new members- 7/20/2021

*'''Update'''

 '''New Financial Software''' 
*'''Previous Status'''
** Steff to present possible options - - 2/16/2021
**options were presented and there will be a meeting at a later time to discuss ideal software - 3/16/2021
**Steff feels it would be preferable to learn how to use Pike13 for what we need rather than to switch over to another system right now, no disagreement - 4/20/21
**Steff intends to set up Pike13 training - 4/20/21
**Daniel has offered assistance, as Steff intends to table plans for now to avoid burnout - 5/18/21
**Steff intends to arrange a Pike13 training sometime in mid-July - 6/15/2021
**Steff has decided on Pike13 for now- 7/20/2021
**Steff has not gotten return contact from Pike13 for support, Jim will try contacting- 7/20/2021
**Tim: our Pike13 subscription no longer supports waiver - may require new contract/plan- 7/20/2021

*'''Update'''

 'll ''Parking Lot cars being towed''' 
*'''Previous Status'''
**Steff will introduce herself to the landlord and have conversation, as this issue has been (and will be) a longtime concern of the membership - 5/18/21
**landlords not returning calls, Steff will keep trying to contact them - - 6/15/2021
**Steffanie didn't try and contact them wiput on calendar to make a more concentrated effort this month- 7/20/2021

*'''Update'''

*'''Previous Status'''
=== Members Not in Good Standing ===
*Andy - need grace period or some policy revision that makes dues collecting more compassionate; back dues should not be only obstacle for a responsible member- 7/20/2021
*Bylaws have frustrating technical interpretations for this, and better interpretation/overhaul could really help- 7/20/2021
*Steff will restart Handbook Committee- 7/20/2021

*'''Update'''

= New Business =

= Close =
: Meeting was adjourned at