Difference between revisions of "O/D Meeting 9/30/2014"
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(Created page with "== Attendees == * Officers and Directors present ** Brad, Danielle, Joseph, Nathan, Ben, Cherith, Tim M. * Members present ** Joe L., Charles L., Tom D. == Old Business == *...") |
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* LVL1 Announce Email? | * LVL1 Announce Email? | ||
* LVL1 Membership Application Processing | * LVL1 Membership Application Processing | ||
+ | * Digitizing Waivers | ||
== New Business == | == New Business == | ||
+ | == Minutes == | ||
− | + | === Old Business === | |
− | + | * Meetings will happen every 2 months still | |
− | == | + | * Move |
− | * | + | ** Officially moved into new building and moved out of the old building |
− | ** | + | ** Did overpay on electricity |
− | ** | + | ** New business of up |
− | ** | + | * Community Foundation Grant Fund Usage |
− | ** Need to | + | ** Still need to use funds |
− | ** | + | ** Laser money spent mostly. Letting money ride in case we need a repair. In december will spend on extra mirrors and lenses. |
− | ** | + | ** Cleaning service was in Monday morning. Targeting $200 a month. Floors were swept. |
− | *** Need | + | *** Took out trash. Cleaned surfaces. |
− | ** | + | *** Need dusting. Dust still falls from the ceiling. |
− | *** | + | *** Things left out moved to Lost and Found. |
− | *** | + | *** Modify as we go along. |
− | ** | + | ** CNC funding |
− | ** | + | *** Going to FAP for some things. Buying mods for ZenBot, Shapeoko, and funds for software. |
− | * | + | ** Air conditioning upgrades |
− | ** | + | *** Need to spend it to get AC going in the stair well |
− | ** | + | *** What's required? Drag over, electric hook up, mounted correctly, ducting through the window. Cannot modify bars in window. |
− | ** | + | *** Single 220 line about 10 ft. Have some duct work in boneyard. |
− | ** | + | *** Classroom needs some sort of airflow for the class room. Can pay for wall unit by selling dehumidifier and AC. |
− | *** | + | *** Spend $500 for the basic work then |
− | *** | + | ** Shelving: |
− | *** Should | + | *** Need to use shelves that were used for boneyard for large member projects. |
− | ** | + | *** Do we need to close off the boneyard? Yes. Call it "LVL1 storage" and add signage. Joseph will add signage. |
− | *** Need | + | ** Open hours support |
− | ** Need to | + | *** Directors and officers insurance paid for. |
− | ** | + | *** People brought up safety issues. |
− | * | + | *** Would like to hire a part time worker to support |
− | ** | + | *** Employee would have to be a member |
− | ** | + | *** Tax implications? Raises complications. Service firms offer help with this. Insurance hurdling. Additional unemployment insurance approx $600. |
+ | *** How much for this: $5000 originally, $1000 spent for insurance. | ||
+ | *** Should spend the money and try it versus not spend the money and have it disappear. | ||
+ | *** Does not fall under 1099. | ||
+ | *** Can we require a person to be a member in order to fulfill? Spend money to figure out. | ||
+ | *** Employee would contribute to safety and cleanliness which helps our mission statement. | ||
+ | *** Should find a lawyer for counsel. | ||
+ | * Makership | ||
+ | ** Averaging 1 a month. Not as active as it once was. | ||
+ | ** Do we vet the application if only one submitted? Historically, no so long as the reqs are met. | ||
+ | ** Who determines validity? Ben so far. | ||
+ | ** Jose believes we need to vet the applications even if one is submitted. | ||
+ | ** It's fair to judge for feasibility. | ||
+ | ** Had to turn down some for safety reasons. | ||
+ | ** If no volunteers: compel directors to review it? | ||
+ | ** Need more community involvement to help Makership recipients? | ||
+ | ** Rally call when it ends? Yes. Send it to member only list so they can chime in? Maybe not. Cast an interest email first and then let people volunteer. | ||
+ | ** Ultimate decision: Need more members to vet submissions even if one is submitted. | ||
+ | ** Funding: Approx $300 left. | ||
+ | ** Need more advertising outside the traditional areas (like LVL1) | ||
+ | ** Ben is the operator | ||
+ | ** Do we publish success stories? Herman has succeeded. Need more help getting the write up. | ||
+ | ** Is it worthwhile for Alex to help promote this via success stories? Yes. | ||
+ | ** Benefits of the mentor: need them to help publish the results. | ||
+ | ** Migrate the story from success to what people learned? Might work to reduce intimidation factor. | ||
* LVLUP Kids Group | * LVLUP Kids Group | ||
− | ** | + | ** Transferred energy to Girl Scouts makerspace |
− | * Board of | + | ** First open meeting & make. Labels everywhere. |
− | ** | + | ** Group seems to be growing. Culture being developed. Strangers becoming friends. |
− | ** | + | * Board of Advisors |
− | ** | + | ** Still think this is a fantastic idea |
− | ** | + | ** Unpaid professionals giving advice to board of directors |
− | ** | + | ** Typical structure for nonprofits |
+ | ** Idea: advisors have no binding to compel directors to follow advice | ||
+ | ** Joseph: Should we pitch to members? How do we elect and appoint? | ||
+ | *** Idea: selected by directors and confirmed by the membership. Established in July, directors in January so you have overlap. | ||
+ | *** Size and selection: Lawyer, accountant and a priest (lol). Marketing person. | ||
+ | *** Do we codify the roles explicitly? Floating advisors? Max number cap? Maybe. Need some way to shoo away poor performing advisors. | ||
+ | **** Any one at any time can submit a full member vote. Can do this to remove advisors. | ||
+ | *** Do we allow advisors to be a member? No. They must drop. | ||
+ | *** No other hackerspaces have a board of advisors. Other organizations vary. Have not been able to find educational 501C3 membership based groups as examples. | ||
+ | *** Daniel example: Bylaw was not codified; but advisors helped with specific topics | ||
+ | *** Likely should not be in bylaws. | ||
+ | *** Joseph believes that members should be shielded from this chaos since it really doesn't affect them. | ||
+ | *** General feeling: membership should have no say. | ||
+ | ** Codification? Could work both ways. Some see the continuity and trust can be built across a group. Others believe the directors should seek advice on an as needed basis. | ||
+ | * Workshops | ||
+ | ** Need more workshops. No one had ideas. | ||
* LVL1 Announce Email | * LVL1 Announce Email | ||
− | ** | + | ** Google group announce. Only sends notifications. Low traffic and low drama. |
− | * LVL1 Membership | + | ** Mail Chimp. Brad will make this |
− | ** | + | * LVL1 Membership Application Processing |
− | ** | + | ** Need to reconcile. Need more documented workflow. |
− | ** | + | ** Nathan will take care of this next week. |
− | *** | + | * Digital Waivers |
− | + | ** Daniel has been scanning them in. | |
− | + | ** Stored on Google drive. Secure area on server. | |
− | + | ** Conversation prior to signing waiver is important and needs to be incorporated. | |
− | * | + | === New Business === |
− | * | + | * Door access |
− | ** Need to | + | ** Need help running CAT5 cable |
− | ** Need | + | ** Should be done this week |
− | ** | + | * Laser cutter got set up & fixed |
− | ** | + | * Member list: Joseph will help Brad tomorrow reconcile the list |
− | ** | + | * Treasurer Duties |
− | ** | + | ** Brad completed a number of tasks needed |
− | * | + | ** Proposed reform: need two signatures per check |
− | * | + | ** Need one transaction per year to prevent dormancy of saving account |
− | ** | + | ** Need to add more funds to savings account to buffer higher expenses |
+ | ** Paypal had a $2000 limit and hindered some spending for moving | ||
+ | ** Need an audit on our books | ||
+ | ** Now have access to Quickbooks for non profits; gnucash will be eschewed | ||
+ | ** Prudent to hold off reimbursements until after the election | ||
+ | ** Do not have record of cash, check, and months in advance | ||
+ | ** Have books been audited in the past? No. | ||
+ | * ConMen | ||
+ | ** Danielle is really thankful for the Maker Faire effort | ||
+ | ** Needs email & group to handle these duties. | ||
+ | ** How will LVL1 funds be used to help pay for supplies? | ||
+ | *** If over $100, FAP for it. | ||
+ | *** New banners. Fliers. How is that covered? Likely FAP. | ||
+ | ** Group seems to have great support. | ||
+ | ** Bravo to Justin and his effort at manning DerbyCon. | ||
+ | ** Extra kits can be used for soldering workshops. |
Latest revision as of 22:46, 30 September 2014
Attendees
- Officers and Directors present
- Brad, Danielle, Joseph, Nathan, Ben, Cherith, Tim M.
- Members present
- Joe L., Charles L., Tom D.
Old Business
- LVL1 Moving
- Community Foundation Grant Fund Usage
- Makership Program Briefing
- LVLUp Kids Group
- Board of Advisers
- NEED MOAR WORKSHOPS
- LVL1 Announce Email?
- LVL1 Membership Application Processing
- Digitizing Waivers
New Business
Minutes
Old Business
- Meetings will happen every 2 months still
- Move
- Officially moved into new building and moved out of the old building
- Did overpay on electricity
- New business of up
- Community Foundation Grant Fund Usage
- Still need to use funds
- Laser money spent mostly. Letting money ride in case we need a repair. In december will spend on extra mirrors and lenses.
- Cleaning service was in Monday morning. Targeting $200 a month. Floors were swept.
- Took out trash. Cleaned surfaces.
- Need dusting. Dust still falls from the ceiling.
- Things left out moved to Lost and Found.
- Modify as we go along.
- CNC funding
- Going to FAP for some things. Buying mods for ZenBot, Shapeoko, and funds for software.
- Air conditioning upgrades
- Need to spend it to get AC going in the stair well
- What's required? Drag over, electric hook up, mounted correctly, ducting through the window. Cannot modify bars in window.
- Single 220 line about 10 ft. Have some duct work in boneyard.
- Classroom needs some sort of airflow for the class room. Can pay for wall unit by selling dehumidifier and AC.
- Spend $500 for the basic work then
- Shelving:
- Need to use shelves that were used for boneyard for large member projects.
- Do we need to close off the boneyard? Yes. Call it "LVL1 storage" and add signage. Joseph will add signage.
- Open hours support
- Directors and officers insurance paid for.
- People brought up safety issues.
- Would like to hire a part time worker to support
- Employee would have to be a member
- Tax implications? Raises complications. Service firms offer help with this. Insurance hurdling. Additional unemployment insurance approx $600.
- How much for this: $5000 originally, $1000 spent for insurance.
- Should spend the money and try it versus not spend the money and have it disappear.
- Does not fall under 1099.
- Can we require a person to be a member in order to fulfill? Spend money to figure out.
- Employee would contribute to safety and cleanliness which helps our mission statement.
- Should find a lawyer for counsel.
- Makership
- Averaging 1 a month. Not as active as it once was.
- Do we vet the application if only one submitted? Historically, no so long as the reqs are met.
- Who determines validity? Ben so far.
- Jose believes we need to vet the applications even if one is submitted.
- It's fair to judge for feasibility.
- Had to turn down some for safety reasons.
- If no volunteers: compel directors to review it?
- Need more community involvement to help Makership recipients?
- Rally call when it ends? Yes. Send it to member only list so they can chime in? Maybe not. Cast an interest email first and then let people volunteer.
- Ultimate decision: Need more members to vet submissions even if one is submitted.
- Funding: Approx $300 left.
- Need more advertising outside the traditional areas (like LVL1)
- Ben is the operator
- Do we publish success stories? Herman has succeeded. Need more help getting the write up.
- Is it worthwhile for Alex to help promote this via success stories? Yes.
- Benefits of the mentor: need them to help publish the results.
- Migrate the story from success to what people learned? Might work to reduce intimidation factor.
- LVLUP Kids Group
- Transferred energy to Girl Scouts makerspace
- First open meeting & make. Labels everywhere.
- Group seems to be growing. Culture being developed. Strangers becoming friends.
- Board of Advisors
- Still think this is a fantastic idea
- Unpaid professionals giving advice to board of directors
- Typical structure for nonprofits
- Idea: advisors have no binding to compel directors to follow advice
- Joseph: Should we pitch to members? How do we elect and appoint?
- Idea: selected by directors and confirmed by the membership. Established in July, directors in January so you have overlap.
- Size and selection: Lawyer, accountant and a priest (lol). Marketing person.
- Do we codify the roles explicitly? Floating advisors? Max number cap? Maybe. Need some way to shoo away poor performing advisors.
- Any one at any time can submit a full member vote. Can do this to remove advisors.
- Do we allow advisors to be a member? No. They must drop.
- No other hackerspaces have a board of advisors. Other organizations vary. Have not been able to find educational 501C3 membership based groups as examples.
- Daniel example: Bylaw was not codified; but advisors helped with specific topics
- Likely should not be in bylaws.
- Joseph believes that members should be shielded from this chaos since it really doesn't affect them.
- General feeling: membership should have no say.
- Codification? Could work both ways. Some see the continuity and trust can be built across a group. Others believe the directors should seek advice on an as needed basis.
- Workshops
- Need more workshops. No one had ideas.
- LVL1 Announce Email
- Google group announce. Only sends notifications. Low traffic and low drama.
- Mail Chimp. Brad will make this
- LVL1 Membership Application Processing
- Need to reconcile. Need more documented workflow.
- Nathan will take care of this next week.
- Digital Waivers
- Daniel has been scanning them in.
- Stored on Google drive. Secure area on server.
- Conversation prior to signing waiver is important and needs to be incorporated.
New Business
- Door access
- Need help running CAT5 cable
- Should be done this week
- Laser cutter got set up & fixed
- Member list: Joseph will help Brad tomorrow reconcile the list
- Treasurer Duties
- Brad completed a number of tasks needed
- Proposed reform: need two signatures per check
- Need one transaction per year to prevent dormancy of saving account
- Need to add more funds to savings account to buffer higher expenses
- Paypal had a $2000 limit and hindered some spending for moving
- Need an audit on our books
- Now have access to Quickbooks for non profits; gnucash will be eschewed
- Prudent to hold off reimbursements until after the election
- Do not have record of cash, check, and months in advance
- Have books been audited in the past? No.
- ConMen
- Danielle is really thankful for the Maker Faire effort
- Needs email & group to handle these duties.
- How will LVL1 funds be used to help pay for supplies?
- If over $100, FAP for it.
- New banners. Fliers. How is that covered? Likely FAP.
- Group seems to have great support.
- Bravo to Justin and his effort at manning DerbyCon.
- Extra kits can be used for soldering workshops.