Difference between revisions of "O/D Meeting 9/29/2015"

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** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
 
** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
 
* Others present
 
* Others present
−
** Joe L., Brad, Charles, Raj, Tim, Trisha
+
** Jared, Charles, Brad, Terry, Tammy, Lance, Mike, Chris
  
 
== Old Business ==
 
== Old Business ==
−
* AC installation
 
 
* Makership
 
* Makership
 +
** General funding is out
 +
** Women Makership is open
 
* Member Generation & Retention
 
* Member Generation & Retention
 +
** Average 73-76
 +
** Gain 1-2 per month
 +
** New member orientation will be hosted by Daniel
 +
*** Fill in the gap for culture and rules
 +
*** Sean suggests that trinkets may help
 +
*** Charles suggests publishing on going space projects
 +
*** Patrick suggests updating the membership form with more details about rules
 +
*** Need to spruce up Wiki page for membership rights and rules
 
* Budget
 
* Budget
 +
** Daniel sent out monthly cash flow
 +
** Question: Floating $400 surplus per month on yearly average, is this enough?
 +
** Sean's suggestion: get worst 3 months and make emergency fund meet that
 +
** Action item: Determine maximum 3 months budget, determine if FAP is required to move money
 +
** Emergency fund needs boosting.
 +
** September financials: $50,000 boost from SBA grant
 +
*** Electric upgrade halting other upgrades
 +
* Grants
 +
** Fire Alarm Hackathon
 +
*** Daniel has put together this effort
 +
*** Needs help with planning details
 +
* Workshops
 +
** Learn a thing is a good replacement
 +
** Lack of knowledge about how to setup a workshop
 +
** By appointment workshops did not work
 +
** Missing electronics kits
 +
** Suggestion: Adding Wiki page for people to list their skills as a public directory
 +
** Need a social media presence, a point of contact
  
 
== New Business ==
 
== New Business ==
−
* 3D Printers
+
* Boneyard/Space Purge
−
** Zortrax super reliable but $2000
+
** General space for large projects is full of junk
−
** FAP to get replacement parts
+
** Large member storage is unlabeled
−
** Jose can donate some parts
+
** Proposal: label your stuff, 1 month grace period, then purge
−
* Equipment Repair
+
** MuddyTech is cleaned out
−
** Mend It Monday not very effective
+
** Up for grabs date: November 1
−
** Need to tackle problem in other fashions
+
** Dump day: November 14
−
*** More education?
+
* Space Cleanliness
−
*** Sheets of paper/toe tagging
+
** Need to re-publicize the 5 minute tasks
−
*** Move Mend It Monday to Wednesday
+
*** Add to meeting minutes
−
*** How else can we incentivize
+
*** Make a good list
−
*** Spend first few minutes of Mend It Monday checking equipment status
+
** What does cleanliness look like?
−
* Grants
+
*** Make a big picture of what the space looks like when it is clean
−
** Community Foundation LOI submitted
+
** Checklist on tools to show them safety and cleaning technique, laminate and attach to tool
−
*** Need more detailed use of funds
+
* Space HVAC
−
** SBA grant happening at end of August
+
** Garage door being replaced
−
**
+
** Central HVAC guys to be in touch with Patrick
−
* Signage Opportunities
+
** Can we use the insulation?
−
** Meet second Monday every other month (next August 10th, 10AM, Commission on Public Art) for painting the flood wall
+
*** Check fire rating
−
* Kroger Grant
+
** Need surface area calculation
−
** Restarts in September so wait until then
+
** Add clear plastic sheeting to the windows
−
* Home Depot Foundation Program
+
** Measuring party next Tuesday
−
** Grant application for weatherization of community groups up to $5000
+
* Next director's meeting: November 17th
−
** Check local Lowes stores for insulation opportunities - especially material donations
 
−
* Next meeting set for September 29
 
  
 
== Minutes ==
 
== Minutes ==
 
=== Old Business ===
 
=== Old Business ===
−
* AC Install
+
* AC installation
−
** Now underway
+
* Makership
−
** August 8th install date set
+
* Member Generation & Retention
−
 
+
* Budget
 +
* Equipment Repair
 
=== New Business ===
 
=== New Business ===
 +
* Boneyard/Space Purge
 +
* Space Cleanliness
 +
* Space Winterization

Latest revision as of 22:21, 29 September 2015

Attendees

  • Officers and Directors present
    • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
  • Others present
    • Jared, Charles, Brad, Terry, Tammy, Lance, Mike, Chris

Old Business

  • Makership
    • General funding is out
    • Women Makership is open
  • Member Generation & Retention
    • Average 73-76
    • Gain 1-2 per month
    • New member orientation will be hosted by Daniel
      • Fill in the gap for culture and rules
      • Sean suggests that trinkets may help
      • Charles suggests publishing on going space projects
      • Patrick suggests updating the membership form with more details about rules
      • Need to spruce up Wiki page for membership rights and rules
  • Budget
    • Daniel sent out monthly cash flow
    • Question: Floating $400 surplus per month on yearly average, is this enough?
    • Sean's suggestion: get worst 3 months and make emergency fund meet that
    • Action item: Determine maximum 3 months budget, determine if FAP is required to move money
    • Emergency fund needs boosting.
    • September financials: $50,000 boost from SBA grant
      • Electric upgrade halting other upgrades
  • Grants
    • Fire Alarm Hackathon
      • Daniel has put together this effort
      • Needs help with planning details
  • Workshops
    • Learn a thing is a good replacement
    • Lack of knowledge about how to setup a workshop
    • By appointment workshops did not work
    • Missing electronics kits
    • Suggestion: Adding Wiki page for people to list their skills as a public directory
    • Need a social media presence, a point of contact

New Business

  • Boneyard/Space Purge
    • General space for large projects is full of junk
    • Large member storage is unlabeled
    • Proposal: label your stuff, 1 month grace period, then purge
    • MuddyTech is cleaned out
    • Up for grabs date: November 1
    • Dump day: November 14
  • Space Cleanliness
    • Need to re-publicize the 5 minute tasks
      • Add to meeting minutes
      • Make a good list
    • What does cleanliness look like?
      • Make a big picture of what the space looks like when it is clean
    • Checklist on tools to show them safety and cleaning technique, laminate and attach to tool
  • Space HVAC
    • Garage door being replaced
    • Central HVAC guys to be in touch with Patrick
    • Can we use the insulation?
      • Check fire rating
    • Need surface area calculation
    • Add clear plastic sheeting to the windows
    • Measuring party next Tuesday
  • Next director's meeting: November 17th

Minutes

Old Business

  • AC installation
  • Makership
  • Member Generation & Retention
  • Budget
  • Equipment Repair

New Business

  • Boneyard/Space Purge
  • Space Cleanliness
  • Space Winterization
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