Difference between revisions of "O/D Meeting 1/19/2015"

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(Created page with "== Attendees == * Officers and Directors present ** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose * Others present ** Tammy, Terry, Lance, Kevin, Raj, Brad == Agenda =...")
 
 
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* Others present
 
* Others present
 
** Tammy, Terry, Lance, Kevin, Raj, Brad
 
** Tammy, Terry, Lance, Kevin, Raj, Brad
 +
 +
== Metrics ==
 +
* Workshops & Event Attendance: 84
 +
** Arduino 101 Workshops
 +
*** Free: 17
 +
*** Paid: 13
 +
** Learn-a-thing
 +
*** 54 attendees since inception
 +
* Cash Flow
 +
* Broken Things: 1?
 +
** Laser Cutter
  
 
== Agenda ==
 
== Agenda ==
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* Member Generation & Retention
 
* Member Generation & Retention
 
** New member orientation
 
** New member orientation
** Action Items Suggested Last Meeting
+
*** Updated the membership form with more details about rules
*** Publishing on-going space projects
+
*** Spruce up Wiki page for membership rights and rules?
*** Updating the membership form with more details about rules
 
*** Spruce up Wiki page for membership rights and rules
 
 
* Budget
 
* Budget
 
** Emergency Fund
 
** Emergency Fund
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** Grants
 
** Grants
 
* Workshops
 
* Workshops
** Arduino 101
 
** Need to actively schedule these, not rely on learn@lvl1 so much
 
* Boneyard Purge
 
 
* Space Cleanliness
 
* Space Cleanliness
 
* Space Habitability (HVAC & Insulation)
 
* Space Habitability (HVAC & Insulation)
=== New Business ===
+
** Lots of
* Revio / Small Business Hosting
 
** Not needed any more, but it'd be good to have a plan
 
 
* Facilities Maintenance
 
* Facilities Maintenance
** Laser Cutter repaired
 
** 3D printers
 
*** TAZ repaired multiple times - has bad extruder design
 
*** New printers are 80% working
 
** Shapeoko in progress
 
** Maintenance Calendar Created
 
 
** Broken Buttons
 
** Broken Buttons
** Need to rewrite bylaws for Treasurer to purchase fixes?
+
=== New Business ===
* Metrics
+
 
* Next Meeting / Election Night: January 19th, 2016
+
* Bad people doing bad things at the space
 +
* Lease / Look for a new space?
  
= Minutes =  
+
= Minutes =
== Old Business ==
 
* Makerships
 
** Female makership awarded, not announced, awaiting response
 
*** Danielle will make contact again to make sure winner knows
 
** $2000 donation
 
* New Member Generation and Retention
 
** Night of the Hat might be a good start to documenting space projects
 
** Nathan will generate TL;DR handout for new members
 
** Danielle will revise the membership form
 
*** Getting it done this Friday - Nathan will ensure it
 
*** Add option to suspend voting rights
 
** Sean will update wiki page
 
** New member orientation
 
*** 3 people showed up last time
 
*** Others responded but were out of town
 
** Added 5-9 new members
 
** 5-9 others left
 
** Netting about 1 membership per month
 
** Why are people cancelling/suspending membership?
 
*** People leave town (80%)
 
*** We don't engage new members enough (20%)
 
* Budget
 
** Daniel did not make financial reports
 
** Daniel will get finite number of our worst 3 months and propose saving that amount in the savings account
 
** Grants
 
*** Shopbot being shipped first week of December
 
*** Quotes are out for the electrical work
 
**** Landlords want their electrician to do the work
 
*** Insulation was purchased and delivered at end of the month
 
**** Weekend after Thanksgiving is target date for installation
 
**** Windows need to be done first
 
**** Jose will finish the window insulation with Ben's help
 
*** Spend down is still happening on lighting
 
*** $15000 grant from Metro Louisville for Holy Smokes Hackathon
 
**** Tools, parts, etc still being purchased and are donated to the space after use
 
**** $5000 admin fee going into general fund
 
**** Paying someone to keep the space open a point of contention
 
***** Does this expose employment risks?
 
****** Community Foundation Grant answered this
 
***** Consensus: It's okay to pay members to keep space open this within the confines of the Hackathon
 
**** Since Daniel secured the funds, has freedom to spend money within bounds of LVL1's bylaws
 
**** Daniel will post open hours for people to fill and let membership know how much was spent on keeping the space open for the hackathon
 
*** No pending applications out
 
*** Need to submit a report to SBA for grant administration
 
**** Need metrics
 
***** Volunteer hours
 
***** Fundraising done by small businesses associated with the space
 
*** SBA Grant
 
**** Woodshop is a question mark regarding ShopBot installation
 
**** Terry will go buy a dust collector on Black Friday
 
**** Invitation open to buy more tools the space needs if taking advantage of Black Friday deals
 
** Finances are overall good
 
** Daniel will have financials done next Tuesday
 
* Workshops
 
** Workshop bounties
 
*** SBA Grant did not have budget for this
 
*** i3Detroit does $25-$50 bounties
 
*** Incentives program ideas
 
**** Try having LVL1 offer bounties and ask our community to support
 
*** First Aid Workshop
 
**** Very much wanted to be taught
 
**** Raj will look into getting one hosted at a reduced rate
 
**** Basic first aid topics are also interesting
 
*** Raspberry Pi workshops upcoming
 
*** Are we making a good effort to make a call for people to host workshops?
 
**** Danielle will put out a call
 
* Boneyard Purge
 
** Pile of wood needs to be tossed
 
** Other building materials (wall parts) can likely go as well
 
** Patrick will put out a call to remove the junk left in the boneyard
 
* Space Cleanliness
 
** Danielle is making "Cave Troll Says" signs to remind folks to clean up areas of the space
 
** Should we leave out cleaning supplies to let folks use similar to gyms?
 
*** Danielle will take on labeling trash cans and other supplies to help with cleanliness
 
*** Jose suggests clearing the LVL1 wall and putting cleaning supplies
 
** Patrick
 
*** Follow through of pictures of clean areas
 
**** Nathan will handle Soldering station
 
**** Patrick will handle metal shop
 
**** Kitchen
 
**** Danielle will do a call to arms - Where does shit go?
 
*** Need help cleaning up the metal shop and removing scrap
 
** Cameras for shaming people?
 
*** NO
 
*** Other spaces use cameras for liability claims and security
 
*** The cameras may be effective if put up but not monitored
 
*** Landlord's camera loop may not actually work - not sure
 
*** Nathan will start camera discussion months from now
 
*** Whoever has access to these cameras today or in the future - we'll need to be mindful of how we handle access
 
**** Do not want to encourage publishing embarrassing or other negative footage
 
* Space Habitability
 
** Patrick will lead effort to insulate the space with the new insulation
 
** Centralized Heat System
 
*** Danielle will talk to Kaela about the parameters of this prospective system
 
*** We currently have 220V/20A heaters around the space
 
*** Someone needs to investigate heat pump solution
 
** Currently have $6000 left for heating the space
 
** Need to be wary of people using the wrong extension cable with heaters
 
== New Business ==
 
* New Officers
 
** Need to be on the lookout for a new Treasurer - very crucial role
 
** Need to announce elections will be coming up
 
* Small Business Hosting
 
** Business needs to know that there are no expectations and that LVL1's needs come first
 
** No problem with hosting folks who run businesses here
 
* Facilities Maintenance
 
** Limit to percent purchase or hard cash amount for repairs
 
** Will put to vote on election night
 
* Metrics
 
** Goal is to add visibility and accountability of our impact on the community
 
*** Also useful for grant applications
 
** Non-native events (e.g. Code Louisville)
 
** Workshops
 
** Regular Meetups
 
** Finances
 
** Membership Numbers
 
** Equipment measuring
 
** Volunteer hours
 
** Need to value a number of these metrics outwardly
 
* Next Meeting & Elections
 
** Date will be January 19th, 2016
 
** Send an email out to remind folks
 
** Find people to run for offices
 
** Get bylaw changes on the ballot
 
** Need a new secretary and treasurer
 
** Can only run for 3 consecutive terms as an officer (Treasurer, VP, Secretary)
 
*** Director at large does not count
 

Latest revision as of 21:29, 19 January 2016

Attendees

  • Officers and Directors present
    • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
  • Others present
    • Tammy, Terry, Lance, Kevin, Raj, Brad

Metrics

  • Workshops & Event Attendance: 84
    • Arduino 101 Workshops
      • Free: 17
      • Paid: 13
    • Learn-a-thing
      • 54 attendees since inception
  • Cash Flow
  • Broken Things: 1?
    • Laser Cutter

Agenda

Old Business

  • Makerships
  • Member Generation & Retention
    • New member orientation
      • Updated the membership form with more details about rules
      • Spruce up Wiki page for membership rights and rules?
  • Budget
    • Emergency Fund
    • Recurring Cash Flow
    • Grants
  • Workshops
  • Space Cleanliness
  • Space Habitability (HVAC & Insulation)
    • Lots of
  • Facilities Maintenance
    • Broken Buttons

New Business

  • Bad people doing bad things at the space
  • Lease / Look for a new space?

Minutes