Difference between revisions of "O/D Meeting 1/19/2015"

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(Created page with "== Attendees == * Officers and Directors present ** Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose * Others present ** Tammy, Terry, Lance, Kevin, Raj, Brad == Agenda =...")
 
 
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* Others present
 
* Others present
 
** Tammy, Terry, Lance, Kevin, Raj, Brad
 
** Tammy, Terry, Lance, Kevin, Raj, Brad
 +
 +
== Metrics ==
 +
* Workshops & Event Attendance: 84
 +
** Arduino 101 Workshops
 +
*** Free: 17
 +
*** Paid: 13
 +
** Learn-a-thing
 +
*** 54 attendees since inception
 +
* Cash Flow
 +
* Broken Things: 1?
 +
** Laser Cutter
  
 
== Agenda ==
 
== Agenda ==
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* Member Generation & Retention
 
* Member Generation & Retention
 
** New member orientation
 
** New member orientation
** Action Items Suggested Last Meeting
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*** Updated the membership form with more details about rules
*** Publishing on-going space projects
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*** Spruce up Wiki page for membership rights and rules?
*** Updating the membership form with more details about rules
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*** Spruce up Wiki page for membership rights and rules
+
 
* Budget
 
* Budget
 
** Emergency Fund
 
** Emergency Fund
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** Grants
 
** Grants
 
* Workshops
 
* Workshops
** Arduino 101
 
** Need to actively schedule these, not rely on learn@lvl1 so much
 
* Boneyard Purge
 
 
* Space Cleanliness
 
* Space Cleanliness
 
* Space Habitability (HVAC & Insulation)
 
* Space Habitability (HVAC & Insulation)
=== New Business ===
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** Lots of
* Revio / Small Business Hosting
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** Not needed any more, but it'd be good to have a plan
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* Facilities Maintenance
 
* Facilities Maintenance
** Laser Cutter repaired
 
** 3D printers
 
*** TAZ repaired multiple times - has bad extruder design
 
*** New printers are 80% working
 
** Shapeoko in progress
 
** Maintenance Calendar Created
 
 
** Broken Buttons
 
** Broken Buttons
** Need to rewrite bylaws for Treasurer to purchase fixes?
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=== New Business ===
* Metrics
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* Next Meeting / Election Night: January 19th, 2016
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= Minutes =
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* Bad people doing bad things at the space
== Old Business ==
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* Lease / Look for a new space?
* Makerships
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** Female makership awarded, not announced, awaiting response
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= Minutes =
*** Danielle will make contact again to make sure winner knows
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** $2000 donation
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* New Member Generation and Retention
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** Night of the Hat might be a good start to documenting space projects
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** Nathan will generate TL;DR handout for new members
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** Danielle will revise the membership form
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*** Getting it done this Friday - Nathan will ensure it
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*** Add option to suspend voting rights
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** Sean will update wiki page
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** New member orientation
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*** 3 people showed up last time
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*** Others responded but were out of town
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** Added 5-9 new members
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** 5-9 others left
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** Netting about 1 membership per month
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** Why are people cancelling/suspending membership?
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*** People leave town (80%)
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*** We don't engage new members enough (20%)
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* Budget
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** Daniel did not make financial reports
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** Daniel will get finite number of our worst 3 months and propose saving that amount in the savings account
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** Grants
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*** Shopbot being shipped first week of December
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*** Quotes are out for the electrical work
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**** Landlords want their electrician to do the work
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*** Insulation was purchased and delivered at end of the month
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**** Weekend after Thanksgiving is target date for installation
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**** Windows need to be done first
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**** Jose will finish the window insulation with Ben's help
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*** Spend down is still happening on lighting
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*** $15000 grant from Metro Louisville for Holy Smokes Hackathon
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**** Tools, parts, etc still being purchased and are donated to the space after use
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**** $5000 admin fee going into general fund
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**** Paying someone to keep the space open a point of contention
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***** Does this expose employment risks?
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****** Community Foundation Grant answered this
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***** Consensus: It's okay to pay members to keep space open this within the confines of the Hackathon
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**** Since Daniel secured the funds, has freedom to spend money within bounds of LVL1's bylaws
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**** Daniel will post open hours for people to fill and let membership know how much was spent on keeping the space open for the hackathon
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*** No pending applications out
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*** Need to submit a report to SBA for grant administration
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**** Need metrics
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***** Volunteer hours
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***** Fundraising done by small businesses associated with the space
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*** SBA Grant
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**** Woodshop is a question mark regarding ShopBot installation
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**** Terry will go buy a dust collector on Black Friday
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**** Invitation open to buy more tools the space needs if taking advantage of Black Friday deals
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** Finances are overall good
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** Daniel will have financials done next Tuesday
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* Workshops
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** Workshop bounties
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*** SBA Grant did not have budget for this
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*** i3Detroit does $25-$50 bounties
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*** Incentives program ideas
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**** Try having LVL1 offer bounties and ask our community to support
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*** First Aid Workshop
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**** Very much wanted to be taught
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**** Raj will look into getting one hosted at a reduced rate
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**** Basic first aid topics are also interesting
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*** Raspberry Pi workshops upcoming
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*** Are we making a good effort to make a call for people to host workshops?
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**** Danielle will put out a call
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* Boneyard Purge
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** Pile of wood needs to be tossed
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** Other building materials (wall parts) can likely go as well
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** Patrick will put out a call to remove the junk left in the boneyard
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* Space Cleanliness
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** Danielle is making "Cave Troll Says" signs to remind folks to clean up areas of the space
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** Should we leave out cleaning supplies to let folks use similar to gyms?
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*** Danielle will take on labeling trash cans and other supplies to help with cleanliness
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*** Jose suggests clearing the LVL1 wall and putting cleaning supplies
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** Patrick
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*** Follow through of pictures of clean areas
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**** Nathan will handle Soldering station
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**** Patrick will handle metal shop
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**** Kitchen
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**** Danielle will do a call to arms - Where does shit go?
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*** Need help cleaning up the metal shop and removing scrap
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** Cameras for shaming people?
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*** NO
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*** Other spaces use cameras for liability claims and security
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*** The cameras may be effective if put up but not monitored
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*** Landlord's camera loop may not actually work - not sure
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*** Nathan will start camera discussion months from now
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*** Whoever has access to these cameras today or in the future - we'll need to be mindful of how we handle access
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**** Do not want to encourage publishing embarrassing or other negative footage
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* Space Habitability
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** Patrick will lead effort to insulate the space with the new insulation
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** Centralized Heat System
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*** Danielle will talk to Kaela about the parameters of this prospective system
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*** We currently have 220V/20A heaters around the space
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*** Someone needs to investigate heat pump solution
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** Currently have $6000 left for heating the space
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** Need to be wary of people using the wrong extension cable with heaters
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== New Business ==
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* New Officers
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** Need to be on the lookout for a new Treasurer - very crucial role
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** Need to announce elections will be coming up
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* Small Business Hosting
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** Business needs to know that there are no expectations and that LVL1's needs come first
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** No problem with hosting folks who run businesses here
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* Facilities Maintenance
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** Limit to percent purchase or hard cash amount for repairs
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** Will put to vote on election night
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* Metrics
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** Goal is to add visibility and accountability of our impact on the community
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*** Also useful for grant applications
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** Non-native events (e.g. Code Louisville)
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** Workshops
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** Regular Meetups
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** Finances
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** Membership Numbers
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** Equipment measuring
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** Volunteer hours
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** Need to value a number of these metrics outwardly
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* Next Meeting & Elections
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** Date will be January 19th, 2016
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** Send an email out to remind folks
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** Find people to run for offices
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** Get bylaw changes on the ballot
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** Need a new secretary and treasurer
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** Can only run for 3 consecutive terms as an officer (Treasurer, VP, Secretary)
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*** Director at large does not count
+

Latest revision as of 21:29, 19 January 2016

Attendees

  • Officers and Directors present
    • Danielle, Ben, Daniel, Nathan, Patrick, Sean, & Jose
  • Others present
    • Tammy, Terry, Lance, Kevin, Raj, Brad

Metrics

  • Workshops & Event Attendance: 84
    • Arduino 101 Workshops
      • Free: 17
      • Paid: 13
    • Learn-a-thing
      • 54 attendees since inception
  • Cash Flow
  • Broken Things: 1?
    • Laser Cutter

Agenda

Old Business

  • Makerships
  • Member Generation & Retention
    • New member orientation
      • Updated the membership form with more details about rules
      • Spruce up Wiki page for membership rights and rules?
  • Budget
    • Emergency Fund
    • Recurring Cash Flow
    • Grants
  • Workshops
  • Space Cleanliness
  • Space Habitability (HVAC & Insulation)
    • Lots of
  • Facilities Maintenance
    • Broken Buttons

New Business

  • Bad people doing bad things at the space
  • Lease / Look for a new space?

Minutes